Berkeley Unified School District
Student Admissions Specialist
Berkeley Unified School District, Berkeley, California, United States, 94709
BASIC FUNCTION:
Under the direction of an assigned supervisor, perform a variety of duties in support of student admission, registration, and related activities; serve as an informational resource to students, parents, and the public concerning enrollment and related policies, procedures, and objectives; participate in the administration of the Choice program.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a variety of duties in support of student admission, registration, and related activities; perform intake procedures, assist in the enrollment process and refer students to appropriate personnel or community service organizations as needed.
Participate in the administration of the Choice student assignment program; operate the student assignment software program to assign students to schools; troubleshoot and evaluate Choice's assignment output; compile evaluations of Choice assignments for approval or review; compile lists of Choice assignments for schools; input data from other computerized systems; troubleshoot and evaluate data imports.
Implement student assignment systems and procedures such as preparing data, assuring the accuracy of computerized central software program and creating school waiting lists.
Serve as an informational resource to students, parents, and the public concerning enrollment and related policies, procedures, objectives, and activities; respond to inquiries and provide information regarding inter-district transfers, voluntary desegregation and integration policies, and foreign student exchange questions; assist parents with locating appropriate school district services.
Assist schools and District offices in working with the student information system; assure accuracy of input and output data; collect enrollment data and compile data for District offices and schools; utilize the student information system to transfer records between schools as needed.
Verify residency of incoming students to assure students residing in boundaries are provided priority enrollment status; update assigned database.
Assist the supervisor in planning and coordinating student enrollment and student assignment processes; communicate with the supervisor regarding District, parent, and community issues as needed.
Review inter-District permits; assure continuing students are maintaining good grades, attendance, and behavior; update related database; maintain spreadsheet of incoming/outgoing permits.
Perform a variety of clerical duties related to assigned activities; prepare timely correspondence via electronic and regular mail; compile, file, and duplicate materials and technical data reports as needed; process a variety of forms and applications; assemble mass mailings as directed.
Maintain information regarding home visits; communicate with home visitors regarding the status of home visits; forward information to appropriate staff.
Operate a variety of office equipment including a calculator, copier, fax machine, computer, and assigned software.
OTHER DUTIES:Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:District policies and procedures regarding enrollment.Capabilities, settings, reports, and options of the student information and Choice software programs.Goals and procedures outlined in the District's student assignment policy.Applicable laws, codes, regulations, policies, and procedures.Interpersonal skills using tact, patience, and courtesy.Correct English usage, grammar, spelling, punctuation, and vocabulary.Operation of standard office equipment including a computer and assigned software.Record-keeping techniques.Modern office practices, procedures, and equipment.Telephone techniques and etiquette.Basic public relations techniques.Mathematic computations.
ABILITY TO:Perform a variety of duties in support of student admission, registration, and related activities.Serve as an informational resource to students, parents, and the public concerning enrollment and related policies, procedures, and objectives.Participate in the administration of the Choice program.Compile and evaluate results of student assignment software.Explain technical requirements of the student information software to staff.Communicate effectively both orally and in writing.Establish and maintain cooperative and effective working relationships with others.Interpret, apply, and explain rules, regulations, policies, and procedures.Compose correspondence and written materials independently.Operate standard office equipment including a computer and assigned software.Maintain a variety of lists and records.Keyboard and input data efficiently.Understand oral and written instructions.Complete work with many interruptions.Add, subtract, multiply, and divide quickly and accurately.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in a related field and three years experience in admissions or registration activities, maintaining automated student records, or related experience.
LICENSES AND OTHER REQUIREMENTS:
Some incumbents in this classification may be required to speak, read, and write in a designated second language.
WORKING CONDITIONS:
ENVIRONMENT:Office environment; constant interruptions.
PHYSICAL DEMANDS:Dexterity of hands and fingers to operate a computer keyboard.Seeing to read a variety of materials.Hearing and speaking to exchange information in person and on the telephone.Sitting or standing for extended periods of time.Bending at the waist, kneeling, or crouching.Reaching overhead, above the shoulders, and horizontally.
EXAMINATION INFORMATION:The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof. ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending on a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes; the weight of each of those processes may be determined at any step in the processes. Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s). Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process.
OTHER:
Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.
SALARIES:
All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.
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Under the direction of an assigned supervisor, perform a variety of duties in support of student admission, registration, and related activities; serve as an informational resource to students, parents, and the public concerning enrollment and related policies, procedures, and objectives; participate in the administration of the Choice program.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a variety of duties in support of student admission, registration, and related activities; perform intake procedures, assist in the enrollment process and refer students to appropriate personnel or community service organizations as needed.
Participate in the administration of the Choice student assignment program; operate the student assignment software program to assign students to schools; troubleshoot and evaluate Choice's assignment output; compile evaluations of Choice assignments for approval or review; compile lists of Choice assignments for schools; input data from other computerized systems; troubleshoot and evaluate data imports.
Implement student assignment systems and procedures such as preparing data, assuring the accuracy of computerized central software program and creating school waiting lists.
Serve as an informational resource to students, parents, and the public concerning enrollment and related policies, procedures, objectives, and activities; respond to inquiries and provide information regarding inter-district transfers, voluntary desegregation and integration policies, and foreign student exchange questions; assist parents with locating appropriate school district services.
Assist schools and District offices in working with the student information system; assure accuracy of input and output data; collect enrollment data and compile data for District offices and schools; utilize the student information system to transfer records between schools as needed.
Verify residency of incoming students to assure students residing in boundaries are provided priority enrollment status; update assigned database.
Assist the supervisor in planning and coordinating student enrollment and student assignment processes; communicate with the supervisor regarding District, parent, and community issues as needed.
Review inter-District permits; assure continuing students are maintaining good grades, attendance, and behavior; update related database; maintain spreadsheet of incoming/outgoing permits.
Perform a variety of clerical duties related to assigned activities; prepare timely correspondence via electronic and regular mail; compile, file, and duplicate materials and technical data reports as needed; process a variety of forms and applications; assemble mass mailings as directed.
Maintain information regarding home visits; communicate with home visitors regarding the status of home visits; forward information to appropriate staff.
Operate a variety of office equipment including a calculator, copier, fax machine, computer, and assigned software.
OTHER DUTIES:Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:District policies and procedures regarding enrollment.Capabilities, settings, reports, and options of the student information and Choice software programs.Goals and procedures outlined in the District's student assignment policy.Applicable laws, codes, regulations, policies, and procedures.Interpersonal skills using tact, patience, and courtesy.Correct English usage, grammar, spelling, punctuation, and vocabulary.Operation of standard office equipment including a computer and assigned software.Record-keeping techniques.Modern office practices, procedures, and equipment.Telephone techniques and etiquette.Basic public relations techniques.Mathematic computations.
ABILITY TO:Perform a variety of duties in support of student admission, registration, and related activities.Serve as an informational resource to students, parents, and the public concerning enrollment and related policies, procedures, and objectives.Participate in the administration of the Choice program.Compile and evaluate results of student assignment software.Explain technical requirements of the student information software to staff.Communicate effectively both orally and in writing.Establish and maintain cooperative and effective working relationships with others.Interpret, apply, and explain rules, regulations, policies, and procedures.Compose correspondence and written materials independently.Operate standard office equipment including a computer and assigned software.Maintain a variety of lists and records.Keyboard and input data efficiently.Understand oral and written instructions.Complete work with many interruptions.Add, subtract, multiply, and divide quickly and accurately.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in a related field and three years experience in admissions or registration activities, maintaining automated student records, or related experience.
LICENSES AND OTHER REQUIREMENTS:
Some incumbents in this classification may be required to speak, read, and write in a designated second language.
WORKING CONDITIONS:
ENVIRONMENT:Office environment; constant interruptions.
PHYSICAL DEMANDS:Dexterity of hands and fingers to operate a computer keyboard.Seeing to read a variety of materials.Hearing and speaking to exchange information in person and on the telephone.Sitting or standing for extended periods of time.Bending at the waist, kneeling, or crouching.Reaching overhead, above the shoulders, and horizontally.
EXAMINATION INFORMATION:The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof. ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending on a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes; the weight of each of those processes may be determined at any step in the processes. Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s). Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process.
OTHER:
Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.
SALARIES:
All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.
#J-18808-Ljbffr