Florida State University
Administrative Associate (Physics)
Florida State University, Tallahassee, Florida, us, 32318
Department
Department of Physics | College of Arts & Sciences
Responsibilities
The Administrative Associate serves as the primary contact for departmental human resource matters in the Department of Physics. The incumbent is responsible for all activities associated with onboarding new employees, maintaining current appointment data, providing guidance pertaining to international work visas and their corresponding laws/allowances and verifying payroll.
In this role, you will be responsible for:
Initiating and maintaining all appointments for faculty, staff, student assistants, Postdoctoral Associates, and graduate assistants in the Department of Physics.Checking and certifying payroll on a bi-weekly basis.Receiving and reviewing all pay and leave reports submitted by all Physics employees.Entering time worked for OPS staff and leave hours used by Faculty, USPS/A&P staff in the OMNI system.Maintaining and providing employees with current leave balances upon request.Responsible for the work authorization of foreign faculty and staff sponsored by the Department.Requesting and monitoring approval status of Visa and Permanent Resident applications through the Center for Global Engagement.Providing support for the J-1, F-1, and H1 visa applications for faculty, staff, and students.Providing administrative support and communication to the Physics GA and Physics Grants Offices.
Qualifications
High school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Contact Info
For more information, please contact Robin Ryan, Physics Business Manager: robin.ryan@fsu.edu
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
Anticipated Salary Range
The minimum starting salary for the position is $36,250. Anticipated starting salary will be commensurate with experience and qualifications.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check .
This position is being re-advertised. Previous applicants need not reapply.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .
Department of Physics | College of Arts & Sciences
Responsibilities
The Administrative Associate serves as the primary contact for departmental human resource matters in the Department of Physics. The incumbent is responsible for all activities associated with onboarding new employees, maintaining current appointment data, providing guidance pertaining to international work visas and their corresponding laws/allowances and verifying payroll.
In this role, you will be responsible for:
Initiating and maintaining all appointments for faculty, staff, student assistants, Postdoctoral Associates, and graduate assistants in the Department of Physics.Checking and certifying payroll on a bi-weekly basis.Receiving and reviewing all pay and leave reports submitted by all Physics employees.Entering time worked for OPS staff and leave hours used by Faculty, USPS/A&P staff in the OMNI system.Maintaining and providing employees with current leave balances upon request.Responsible for the work authorization of foreign faculty and staff sponsored by the Department.Requesting and monitoring approval status of Visa and Permanent Resident applications through the Center for Global Engagement.Providing support for the J-1, F-1, and H1 visa applications for faculty, staff, and students.Providing administrative support and communication to the Physics GA and Physics Grants Offices.
Qualifications
High school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Contact Info
For more information, please contact Robin Ryan, Physics Business Manager: robin.ryan@fsu.edu
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
Anticipated Salary Range
The minimum starting salary for the position is $36,250. Anticipated starting salary will be commensurate with experience and qualifications.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check .
This position is being re-advertised. Previous applicants need not reapply.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .