Suffolk University
Human Resources Coordinator & Operations Specialist
Suffolk University, Boston, Massachusetts, us, 02298
Suffolk University is seeking a Human Resources Coordinator & Operations Specialist. This role performs a wide variety of operational tasks to ensure smooth and efficient day-to-day support of Suffolk’s Human Resources department and programs.Responsibilities
Manage all HR inventories & maintain accounting records of expenditures.Process purchase orders and invoices related to operations.Provide operational support for HR-related meetings or other events.Work closely with the HR Operations and Program Manager to support planning and implementation of the new and ongoing HR programs, policies, and procedures.Maintain records and databases; processing routine correspondence, documents, records, and reports as required by law and compliance requirements.In collaboration with HR Operations Manager, manage all aspects of employment compliance including employment verifications, employee files requests, and unemployment claims.Assist with Human Resources cost center expense; monitor and analyze budget vs. actuals.Support and occasionally lead Suffolk’s Onboarding Program, including I-9 verification, New Hire Orientation, and onboarding tracking.Support and maintain employee engagement projects and programs, including the HR Careers Page, employee appreciation events, and Human Resources correspondences.Assist in the coordination and completion of special projects as assigned.Other duties to support HR centers of excellence and the University as assigned.Requirements
Bachelor’s degree in Human Resources Management or similar field; Master’s Degree
preferred .SHRM-CP Certification or comparable Human Resources certification or
a minimum of 2-3 years of Compliance Specialist or Compliance Coordinator can be substituted for certification .Bilingual -
preferred .Minimum of 2-3 years of relevant administrative, operational, and/or coordinator experience required.Excellent oral, written and interpersonal communication skills.Proficiency in MS Office (Word and Excel primarily) and ability to learn internal software.Ability to handle highly confidential information with appropriate discretion and sensitivity.Must be committed to providing the highest level of customer service and responsiveness.
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Manage all HR inventories & maintain accounting records of expenditures.Process purchase orders and invoices related to operations.Provide operational support for HR-related meetings or other events.Work closely with the HR Operations and Program Manager to support planning and implementation of the new and ongoing HR programs, policies, and procedures.Maintain records and databases; processing routine correspondence, documents, records, and reports as required by law and compliance requirements.In collaboration with HR Operations Manager, manage all aspects of employment compliance including employment verifications, employee files requests, and unemployment claims.Assist with Human Resources cost center expense; monitor and analyze budget vs. actuals.Support and occasionally lead Suffolk’s Onboarding Program, including I-9 verification, New Hire Orientation, and onboarding tracking.Support and maintain employee engagement projects and programs, including the HR Careers Page, employee appreciation events, and Human Resources correspondences.Assist in the coordination and completion of special projects as assigned.Other duties to support HR centers of excellence and the University as assigned.Requirements
Bachelor’s degree in Human Resources Management or similar field; Master’s Degree
preferred .SHRM-CP Certification or comparable Human Resources certification or
a minimum of 2-3 years of Compliance Specialist or Compliance Coordinator can be substituted for certification .Bilingual -
preferred .Minimum of 2-3 years of relevant administrative, operational, and/or coordinator experience required.Excellent oral, written and interpersonal communication skills.Proficiency in MS Office (Word and Excel primarily) and ability to learn internal software.Ability to handle highly confidential information with appropriate discretion and sensitivity.Must be committed to providing the highest level of customer service and responsiveness.
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