The California State University
Executive Assistant to the Vice President (Confidential Administrative Support)
The California State University, San Diego, California, United States, 92189
Executive Assistant to the Vice President (Confidential Administrative Support)
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Job no:
542845Work type:
StaffLocation:
San DiegoCategories:
Confidential, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Position SummaryAre you a highly organized and proactive professional with a passion for higher education and philanthropy? Join us at San Diego State University as the Executive Assistant to the Vice President of University Relations and Development. In this pivotal role, you will provide essential high-level administrative and programmatic support to the Vice President and Director of Board and Executive Affairs, playing a key part in advancing our mission and fostering meaningful connections within our university community.Responsibilities:Administrative Excellence:
Offer comprehensive administrative support to the Vice President, including scheduling, agenda preparation, and meeting coordination.Research and Reporting:
Conduct in-depth research and prepare detailed information to support University Relations and Development operations.Liaison Duties:
Serve as the primary point of contact between the Vice President’s office and senior university officials, including the President’s Office, deans, faculty, staff, alumni, donors, prospects, students, and parents, as well as state and local government offices.Strategic Coordination:
Work closely with the Director of Board and Executive Affairs to manage the Vice President’s responsibilities as President/CEO of the Campanile Foundation and coordinate major and principal gift activities.Event Management:
Organize and execute key meetings and events, ensuring seamless communication and logistics.Why Join Us:Impact:
Contribute to key initiatives and influence the future of San Diego State University.Engagement:
Work in a dynamic environment with diverse stakeholders and exciting projects.Growth:
Develop your skills and advance your career within a supportive and innovative team.If you are a detail-oriented individual with a knack for organization and a passion for higher education, we invite you to apply and join our team at San Diego State University.Position InformationFull-time, benefits eligible, and permanent/probationaryExempt from overtime under FLSAStandard hours: Mon-Fri, 8:00 a.m. - 4:30 p.m., with occasional after-hours, event, and weekend work as needed.Approved for partial telecommuting, with occasional onsite work in San Diego and travel for off-campus appointments and events.Education and ExperienceTo enter this classification at position skill level I, the incumbent must have a basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. This foundation would normally be obtained through a bachelor’s degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.Key QualificationsExperience supporting a high-level executive.Excellent organizational, time management, and detail skills.PC skills including use of Microsoft Office (Word, Excel, PowerPoint, Publisher).Skilled in securing travel arrangements and managing an executive's calendar.Bachelor's degree preferred.2-3 years of administrative experience supporting high-level executives.Experience in higher education is preferred.Licenses and Certifications RequiredValid California driver’s license required within 10 days of hire.Compensation and BenefitsStarting salary upon appointment is not expected to exceed $7,167 per month (86,000/annual).Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community.Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on September 27, 2024.
To receive full consideration, apply by September 26, 2024 . The position will remain open until filled.The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States.A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information.SDSU is a smoke-free campus.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu.
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Apply now
Job no:
542845Work type:
StaffLocation:
San DiegoCategories:
Confidential, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Position SummaryAre you a highly organized and proactive professional with a passion for higher education and philanthropy? Join us at San Diego State University as the Executive Assistant to the Vice President of University Relations and Development. In this pivotal role, you will provide essential high-level administrative and programmatic support to the Vice President and Director of Board and Executive Affairs, playing a key part in advancing our mission and fostering meaningful connections within our university community.Responsibilities:Administrative Excellence:
Offer comprehensive administrative support to the Vice President, including scheduling, agenda preparation, and meeting coordination.Research and Reporting:
Conduct in-depth research and prepare detailed information to support University Relations and Development operations.Liaison Duties:
Serve as the primary point of contact between the Vice President’s office and senior university officials, including the President’s Office, deans, faculty, staff, alumni, donors, prospects, students, and parents, as well as state and local government offices.Strategic Coordination:
Work closely with the Director of Board and Executive Affairs to manage the Vice President’s responsibilities as President/CEO of the Campanile Foundation and coordinate major and principal gift activities.Event Management:
Organize and execute key meetings and events, ensuring seamless communication and logistics.Why Join Us:Impact:
Contribute to key initiatives and influence the future of San Diego State University.Engagement:
Work in a dynamic environment with diverse stakeholders and exciting projects.Growth:
Develop your skills and advance your career within a supportive and innovative team.If you are a detail-oriented individual with a knack for organization and a passion for higher education, we invite you to apply and join our team at San Diego State University.Position InformationFull-time, benefits eligible, and permanent/probationaryExempt from overtime under FLSAStandard hours: Mon-Fri, 8:00 a.m. - 4:30 p.m., with occasional after-hours, event, and weekend work as needed.Approved for partial telecommuting, with occasional onsite work in San Diego and travel for off-campus appointments and events.Education and ExperienceTo enter this classification at position skill level I, the incumbent must have a basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. This foundation would normally be obtained through a bachelor’s degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.Key QualificationsExperience supporting a high-level executive.Excellent organizational, time management, and detail skills.PC skills including use of Microsoft Office (Word, Excel, PowerPoint, Publisher).Skilled in securing travel arrangements and managing an executive's calendar.Bachelor's degree preferred.2-3 years of administrative experience supporting high-level executives.Experience in higher education is preferred.Licenses and Certifications RequiredValid California driver’s license required within 10 days of hire.Compensation and BenefitsStarting salary upon appointment is not expected to exceed $7,167 per month (86,000/annual).Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.Diversity and Community at SDSUAt SDSU, our diversity gives us power and benefits every single member of our community.Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.Supplemental InformationInitial review of the required application materials, including cover letters and resumes, will begin on September 27, 2024.
To receive full consideration, apply by September 26, 2024 . The position will remain open until filled.The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States.A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information.SDSU is a smoke-free campus.SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu.
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