Finance Director

Invites applications for the position of:Finance DirectorAn Equal Opportunity Employer______________________________________________________________________________Department: Finance$97,269 – 170,217/Annually (DOQ)Opening Date:APPLICATIONS MAY BE FILED ONLINE AT: Job#***BACKGROUND CHECK AND DRUG SCREENING IS A CONDITION OF EMPLOYMENT***JOB SUMMARYUnder the direction of the City Manager, this position is responsible for planning, organizing, managing, and providing administrative direction and oversight for all functions and activities of the Finance Department, including fiscal management, accounting, billing, risk management, procurement and contract services; directing and administering the fiscal operations and activities of the City, which include investments, financial transaction processing, recordkeeping and reporting, vendor payments and payroll. Responsible for coordinating the production and the administration of the City’s budget; coordinating assigned activities with other City departments, officials, outside agencies, and the public; fostering cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; and providing highly responsible and complex professional assistance to the City Manager in areas of expertise.ESSENTIAL JOB FUNCTIONSAssumes full management responsibility for all financial functions, facilities, services, and activities, including finance, treasury, accounting, billing, procurement and insurance policies.Establishes City-wide accounting procedures, procurement policies, contract monitoring systems, internal control measures, financial reporting practices and budgeting process.Directs fiscal management of the City, including budget preparation, monitoring and presentation.Responsible for making revenue forecast, monitoring collections, and reporting significant deviations from expectations to the City Manager.Approves all payments and oversees that proper accounting procedures are used for processing collections and making payments, including handling of cash receipts, issuance of vendor checks, making bank wires and payroll disbursements. Approves payments by the use of City credit cards.Makes cash flow analyses; manages the investment portfolio and ensures that investments meet policy guidelines and that adequate cash is available to meet obligations; prepares periodic reports regarding investments to the City Council.Manages revenue collection programs including tax assessments, grants, license, or user fees, and other sources; monitors restrictions on the use of those collections and ensures compliance with reporting or other provisions.Prepares analysis and submits recommendations to ensure cost recovery of municipal services and justifies adjustments to City fees and charges for services.Coordinates efforts to secure bond or bank note financing and identifies the revenue source that can support the scheduled loan amortization payments.Prepares annual and 5-10-year revenue projections and determines the allowable funding sources that are allocated to specific projects in the capital improvement program.Coordinates with the County Property Appraiser with the State required process for holding public hearings and setting the property tax millage.Presides over operating budget and capital improvement program submittals and directs the preparation of an annual operating budget and capital improvement program, while working with the City Manager to determine the appropriate staffing and budget that should be funded to reach the desired levels of services to be attained by each department.Presents the budget and capital program and acts as a resource for the Budget Review Committee.Prepares periodic budget versus actual reports for review by the City Council.Advises and otherwise provides assistance and guidance to the City Council, City Manager, and other City staff and the public regarding financial matters.Supplies reports and information to other department heads regarding revenue and expenditure projections and provides assistance with handling unanticipated occurrences.Participates in the formulation of economic development goals, objectives, and policies that might enhance the fiscal position of the City.Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the Finance Department.Selects and sets work standards for Finance Department personnel; evaluates and reviews work for acceptability and conformance with industry standards; responds to staff concerns, provides training opportunities, works to correct performance issues in coordination with Human Resources and implements discipline and termination procedures.Develops and administers the budget for the Finance Department; approves all expenditures and manages the funds provided for staffing, equipment, materials, and supplies.Monitors changes in laws and regulations affecting City operations and implements policy and procedural changes as required.Oversees the development of invitation to bid and requests for proposals; ensures the documentation for required products or services is clear and specific; ensures the advertising and procurement processes are followed; evaluates bids and proposals; and makes recommendations for project awards; negotiates contracts and agreements and oversees them after award.Reviews executed contracts and agreements to ensure compliance with renewal provisions and updates to bonds and insurance requirements.Oversees activities and provides administrative services to the Police Pension Plan or at least monitors their meetings if those services are performed contractually.Provides input to human resources functions and serves on the management team for negotiations of the collective bargaining agreements; provides input on employee salary or benefit changes.Coordinates risk management activities with the Human Resources Department and handles renewals or changes to property and liability insurance policies.Communicates effectively with other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.Prepares, reviews, and presents staff reports on special projects as assigned by the City Manager.Approves City Council agenda transmittals from all departments and participates in the final review of the agenda prior to it being distributed.Acts as the liaison for the City with the elected officials and other outside public agencies regarding the financial affairs and fiscal management of the City.Coordinates the annual independent financial audit and implements any auditor recommendations.QUALIFICATIONSEducation and Experience:Master’s Degree in Accounting, Finance, Business or Public Administration, or related field; and ten (10) years of experience in governmental finance or related field, to include five (5) years as a department head in charge of financial administration of a municipality within the State of Florida; or an equivalent combination of education and experience.Special Qualifications:Designation as a Certified Public Accountant desirable but not required.Possession of a valid, State of Florida driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.The City of Sebastian offers the following benefits:Life Insurance Policy – $15,000Short Term DisabilityLong Term Disability – After 1 yearPension Plan through Mission Square 401a 9%Employee Assistance Program11 Paid HolidaysEmployee only coverage is $25.00/month for Medical, Dental, vision, EAP, and Life Insurance.EE/Spouse, EE/Children, EE/Family coverage is shared between the City and the Employee.City of SebastianHuman Resources Department1225 Main StreetSebastian, FL 32958Phone: (772) 874-3178 or (772) 388-8222

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