State of Oregon
Administrative Specialist 1
State of Oregon, Salem, Oregon, us, 97308
Initial Posting Date:09/12/2024
Application Deadline:09/22/2024
Agency:Oregon Department of Education
Salary Range:$3,477 - $4,755
Position Type:Employee
Position Title:Administrative Specialist 1
Job Description:
Position Title:
ODE Youth Advisory Council Administrative Specialist
Classification: Administrative Specialist 1
Salary: $3,477 - $4,755 ($3,709 - $5,086 PERS)
We are seeking an Administrative Specialist 1 to join the Director's Office at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU).
This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
About Us:
The Oregon Department of Education's (ODE's) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well-rounded, and equitable education system.
What you will do!
ODE's Youth Advisory Council Administrative Specialist is primarily responsible for providing administrative support to the Youth Advisory Council.
Typical duties include:Providing administrative support to the Youth Advisory Council and Council Coordinator. This includes coordinating and scheduling meetings, events, and communications between K-12 students, youth community advocates, state agencies, and internal partners.Serving as the point of contact for inquiries from students, advocates, and partner agencies, ensuring timely and clear communication.Compiling and distributing relevant documents and information; maintaining accurate records of Youth Advisory Group activities, meetings, and communications; ensuring compliance with relevant laws and policies.Please click here to view the full position description
Minimum Qualifications (Need to Have)
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Minimum qualifications must be met to qualify for this position.
Desired Attributes (Nice to Have):
Ability to manage multiple tasks, schedules, and deadlines effectively, particularly in coordinating meetings, activities, and timelines for the youth advisory group.Ability to act as a liaison between different partners, including the council coordinator, youth group members, ODE staff, and state agencies, ensuring clear, accurate, and effective communication.Experience using platforms like Smartsheet, Google Suite, Microsoft, and other tools to develop resources, track progress, and ensure all stakeholders are informed.Ability to work effectively across teams fostering collaborative operations within the program.Ability to provide clerical support to youth advisory members, including scheduling, data collection, and information dissemination.Strong commitment to confidentiality and ability to handle sensitive information with care.Flexibility to manage ongoing program needs and changes, including updating processes and systems as needed for efficient council support.We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket costPaid days off -11 paid holidays per year3 additional paid "Personal Business Days" per year8 hours of sick leave accumulated every monthProgressive vacation leave accrual with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!If you have a desire to make a difference in the lives of Oregonians, apply today!
To apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Upload a resume
and
cover letter.In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages). Your resume and cover letter may be uploaded in the Resume/Cover Letter field on the online application.
Failure to attach a cover letter and resume may result in the disqualification of your application.In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the "What we are looking for" section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.External Applicants: Click on the "Apply" button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/Cover Letter.Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account.Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
1st Thursday of the month - 11 am to 11:45 am (PST)
Join ZoomGov Meeting
https://www.zoomgov.com/j/1618573320
Additional Information:
Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submission. These questions are necessary to complete the application process.Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at ode.jobs@ode.oregon.gov. Please be sure to include the job requisition number.Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification.Helpful links and contact information:
Learn more about ODEUnderstanding the State Application ProcessResources for Job SeekersGet There - Oregon's easy-to-use carpool matching tool and trip planner.Live, work, and play in Salem, Oregon.For additional information, you may contact us by e-mail at ode.jobs@ode.oregon.gov.
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Come for a job | Stay for a career | Make a difference...for a lifetime!
Application Deadline:09/22/2024
Agency:Oregon Department of Education
Salary Range:$3,477 - $4,755
Position Type:Employee
Position Title:Administrative Specialist 1
Job Description:
Position Title:
ODE Youth Advisory Council Administrative Specialist
Classification: Administrative Specialist 1
Salary: $3,477 - $4,755 ($3,709 - $5,086 PERS)
We are seeking an Administrative Specialist 1 to join the Director's Office at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU).
This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
About Us:
The Oregon Department of Education's (ODE's) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well-rounded, and equitable education system.
What you will do!
ODE's Youth Advisory Council Administrative Specialist is primarily responsible for providing administrative support to the Youth Advisory Council.
Typical duties include:Providing administrative support to the Youth Advisory Council and Council Coordinator. This includes coordinating and scheduling meetings, events, and communications between K-12 students, youth community advocates, state agencies, and internal partners.Serving as the point of contact for inquiries from students, advocates, and partner agencies, ensuring timely and clear communication.Compiling and distributing relevant documents and information; maintaining accurate records of Youth Advisory Group activities, meetings, and communications; ensuring compliance with relevant laws and policies.Please click here to view the full position description
Minimum Qualifications (Need to Have)
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Minimum qualifications must be met to qualify for this position.
Desired Attributes (Nice to Have):
Ability to manage multiple tasks, schedules, and deadlines effectively, particularly in coordinating meetings, activities, and timelines for the youth advisory group.Ability to act as a liaison between different partners, including the council coordinator, youth group members, ODE staff, and state agencies, ensuring clear, accurate, and effective communication.Experience using platforms like Smartsheet, Google Suite, Microsoft, and other tools to develop resources, track progress, and ensure all stakeholders are informed.Ability to work effectively across teams fostering collaborative operations within the program.Ability to provide clerical support to youth advisory members, including scheduling, data collection, and information dissemination.Strong commitment to confidentiality and ability to handle sensitive information with care.Flexibility to manage ongoing program needs and changes, including updating processes and systems as needed for efficient council support.We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket costPaid days off -11 paid holidays per year3 additional paid "Personal Business Days" per year8 hours of sick leave accumulated every monthProgressive vacation leave accrual with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!If you have a desire to make a difference in the lives of Oregonians, apply today!
To apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Upload a resume
and
cover letter.In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages). Your resume and cover letter may be uploaded in the Resume/Cover Letter field on the online application.
Failure to attach a cover letter and resume may result in the disqualification of your application.In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the "What we are looking for" section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.External Applicants: Click on the "Apply" button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/Cover Letter.Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account.Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
1st Thursday of the month - 11 am to 11:45 am (PST)
Join ZoomGov Meeting
https://www.zoomgov.com/j/1618573320
Additional Information:
Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submission. These questions are necessary to complete the application process.Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at ode.jobs@ode.oregon.gov. Please be sure to include the job requisition number.Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification.Helpful links and contact information:
Learn more about ODEUnderstanding the State Application ProcessResources for Job SeekersGet There - Oregon's easy-to-use carpool matching tool and trip planner.Live, work, and play in Salem, Oregon.For additional information, you may contact us by e-mail at ode.jobs@ode.oregon.gov.
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Come for a job | Stay for a career | Make a difference...for a lifetime!