University of Tennessee
Administrative Aide-Admin-College of Pharmacy
University of Tennessee, Memphis, Tennessee, us, 37544
Market Range: 05
Hiring Salary: $18.54/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
The Administrative Aide provides administrative, clerical, and bookkeeping support to assigned faculty, staff, and students in the College of Pharmacy. This position serves as the subject matter expert by providing university policy guidelines, IRIS data entry, ordering, payables, inventory, travel request and expense reports and other duties as assigned.
DUTIES AND RESPONSIBILITIES :
Prepares and enters contracts and Non-Compete Justifications (NCJs) for the college; reviews, reconciles, and monitors contracts; processes invoice-related contracts and ensures payments are within the stipulations of the executed contracts.Assists in providing monthly expenditure and other reports to faculty and secures faculty signatures after their review and approval.Prepares travel requests and expense reports.Orders office and lab supplies including computers, printers, and research equipment for faculty, research technicians, graduate students, and postdocs.Prepares internal transfer vouchers.Assists with equipment inventory, space survey, and self-assessment reports.Prepares and submits requisitions and NCJs for the college.Assists procurement card holders with reconciling orders to payments posted on credit card statements.Monitors, reviews, and reconciles activity in state and restricted accounts for the College.Prepares organizational memberships and subscriptions for faculty and staff.Performs other duties as assigned.
Qualifications:
MINIMUM REQUIREMENTS :
EDUCATION:
High School Diploma or GED.
(TRANSCRIPT REQUIRED)
EXPERIENCE:
Two (2) years of administrative experience in an office environment;
OR
Associate's Degree in lieu of experience. (Experience working in UT System with IRIS and Blackboard preferred.)
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent interpersonal skills that facilitate effective relationships with faculty, staff, students, and constituents of the college.Ability to multi-task and meet short- and long-range deadlines.Strong computer skills including Microsoft Word, Excel, and Adobe.Proficient in IRIS or ability to learn the system.Ability to initiate tasks and work independently with little to no supervision.Excellent written and oral communication skills to interact with a diverse group of faculty, students, staff, and visitors.
Hiring Salary: $18.54/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
The Administrative Aide provides administrative, clerical, and bookkeeping support to assigned faculty, staff, and students in the College of Pharmacy. This position serves as the subject matter expert by providing university policy guidelines, IRIS data entry, ordering, payables, inventory, travel request and expense reports and other duties as assigned.
DUTIES AND RESPONSIBILITIES :
Prepares and enters contracts and Non-Compete Justifications (NCJs) for the college; reviews, reconciles, and monitors contracts; processes invoice-related contracts and ensures payments are within the stipulations of the executed contracts.Assists in providing monthly expenditure and other reports to faculty and secures faculty signatures after their review and approval.Prepares travel requests and expense reports.Orders office and lab supplies including computers, printers, and research equipment for faculty, research technicians, graduate students, and postdocs.Prepares internal transfer vouchers.Assists with equipment inventory, space survey, and self-assessment reports.Prepares and submits requisitions and NCJs for the college.Assists procurement card holders with reconciling orders to payments posted on credit card statements.Monitors, reviews, and reconciles activity in state and restricted accounts for the College.Prepares organizational memberships and subscriptions for faculty and staff.Performs other duties as assigned.
Qualifications:
MINIMUM REQUIREMENTS :
EDUCATION:
High School Diploma or GED.
(TRANSCRIPT REQUIRED)
EXPERIENCE:
Two (2) years of administrative experience in an office environment;
OR
Associate's Degree in lieu of experience. (Experience working in UT System with IRIS and Blackboard preferred.)
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent interpersonal skills that facilitate effective relationships with faculty, staff, students, and constituents of the college.Ability to multi-task and meet short- and long-range deadlines.Strong computer skills including Microsoft Word, Excel, and Adobe.Proficient in IRIS or ability to learn the system.Ability to initiate tasks and work independently with little to no supervision.Excellent written and oral communication skills to interact with a diverse group of faculty, students, staff, and visitors.