University of Oklahoma
*Sr. Administrative Manager
University of Oklahoma, Oklahoma City, Oklahoma, United States, 73116
Job Description
Manages an office staffand performs accounting duties, financial analysis, payroll coordination, budget and report preparation, policy development, etc. for several sections within the Department of Pediatrics.
Duties:
Accounting.
Manages all accounts for the department.Reconciles accounts monthly and creates cost spending certification reports.Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are put on correct accounts. Makes cash deposits into special accounts.Financial Analysis . Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.Payroll Coordination . Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Picks up pay checks at the end of the month or on the 15 th as needed.Personnel Supervision . Supervises office staff. Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development. Anticipates staffing needs by analyzing workflow, strengths of employees, etc.Budget Preparation . Prepares departmental budget.Report Preparation . Prepares monthly reports for balanced accounts, verification reports, management reports, etc. Routes to appropriate personnel. May assist with other reports for grants, animal facilities, etc.Policy Development . Develops departmental policy by analyzing current procedures, work issues, current events, etc. Maintains policy and procedure manuals and documents process.As Needed.
Performs various duties as needed to successfully fulfill the function of the position.Job Requirements
Education:
Bachelor's Degree
AND:
48 months experienceas a manager in an Accounting, Finance or Business officeEquivalent/ Substitution:
Will accept 48 months equivalent experience in lieu of a Bachelor's Degree for a total of 96 months of related experience.
Skills:
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)Detail oriented for accuracy of data and informationHighly organized and ability to handle multiple projects and deadlinesAbility to communicate well and build rapport with faculty and staffAbility to produce reportsAbility to multitasks and meet deadlines in a timely mannerWorking conditions:
Physical:
Sit for prolonged periods, communicate effectively and listen, use of computer, calculator, and telephone, engage in repetitive motion.Environmental:
Standard office environment.
Why You Belong at the University of Oklahoma:
The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Manages an office staffand performs accounting duties, financial analysis, payroll coordination, budget and report preparation, policy development, etc. for several sections within the Department of Pediatrics.
Duties:
Accounting.
Manages all accounts for the department.Reconciles accounts monthly and creates cost spending certification reports.Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are put on correct accounts. Makes cash deposits into special accounts.Financial Analysis . Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.Payroll Coordination . Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Picks up pay checks at the end of the month or on the 15 th as needed.Personnel Supervision . Supervises office staff. Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development. Anticipates staffing needs by analyzing workflow, strengths of employees, etc.Budget Preparation . Prepares departmental budget.Report Preparation . Prepares monthly reports for balanced accounts, verification reports, management reports, etc. Routes to appropriate personnel. May assist with other reports for grants, animal facilities, etc.Policy Development . Develops departmental policy by analyzing current procedures, work issues, current events, etc. Maintains policy and procedure manuals and documents process.As Needed.
Performs various duties as needed to successfully fulfill the function of the position.Job Requirements
Education:
Bachelor's Degree
AND:
48 months experienceas a manager in an Accounting, Finance or Business officeEquivalent/ Substitution:
Will accept 48 months equivalent experience in lieu of a Bachelor's Degree for a total of 96 months of related experience.
Skills:
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)Detail oriented for accuracy of data and informationHighly organized and ability to handle multiple projects and deadlinesAbility to communicate well and build rapport with faculty and staffAbility to produce reportsAbility to multitasks and meet deadlines in a timely mannerWorking conditions:
Physical:
Sit for prolonged periods, communicate effectively and listen, use of computer, calculator, and telephone, engage in repetitive motion.Environmental:
Standard office environment.
Why You Belong at the University of Oklahoma:
The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.