Executive Assistant / Office Manager (Onsite - Palo Alto)

Our PurposeAt Fiddler, we understand the implications of AI and the impact that it has on human lives. Our company was born with the mission of building trust into AI. With the rise of the internet, trust in AI has been degraded by a plethora of issues like spam, fraudulent transactions, hate speech, and online abuse. Fiddler enables organizations to get ahead of these issues by building trustworthy, transparent, and explainable AI solutions.Fiddler partners with AI-first organizations to help build a long-term framework for responsible AI practices, which, in turn, builds trust with their user base. Data Science, MLOps, and business teams use Fiddler AI to monitor, explain, analyze, and improve their AI solutions to identify performance gaps, mitigate bias, and drive better outcomes. Our platform enables engineering teams and business stakeholders alike to understand the “why” and how behind model outcomes.The OpportunityWe are looking for a highly organized individual, who wants to "roll up their sleeves", and play multiple roles to support Fiddler’s Leadership Team and People Ops Team as we navigate our hyper-growth.This role is expected to work in the Palo Alto office 5 days a week and will report to the Senior HRBP.What You'll Do - Executive AssistantCore executive assistant to the Chief Executive Officer and Fiddler leadership teamManaging internal calendars, supporting ad-hoc projectsAssist in coordinating company-wide & leadership meetingsAs needed, coordinate a high volume of meetings with candidates, hiring teams, and the leadership teamWhat You'll Do - Office ManagerOversee the day-to-day operations of our Palo Alto office, assist in developing the future office strategy, as well as implementing office policies to maintain an efficient workspaceManage relationships, contracts, etc. with local vendors, contractors, property managers, and local authoritiesLead, organize & communicate company-wide events, happy hours, offsites, & team-building activities, and coordinate travel & expenses for remote employeesManage company swag, employee gifts, employee birthdays & anniversaries, etcGreet and assist candidates who come into the office for interviews with a warm and positive attitudeWhat You'll Do - IT Operations/ HR OperationsAssist with pre-boarding employee logistics (mailing laptops & swag to new hires)Assist with onboarding new hire software setup & access management (Google, Slack, etc.)Assist with offboarding employees (deactivating software)Manage additional HR operations functionsWhat We're Looking For4+ years of experience as executive assistant, office managerBachelor’s degree in business administration or a related field preferredStrong ability to prioritize, while maintaining flexibility and agility in a fast-paced environment with changing demandsOrganized, detail-oriented, and proactive with a “no job too small” mentalitySelf-starter with a “can-do” attitude, who can execute with minimal trainingStrong interpersonal skills, with the ability to work with various people and teamsExcellent time management skills with the ability to multi-task, prioritize work, and manage projectsExperience (or fast to learn) with G Suite products, Asana & DocusignPay Range in Palo Alto California is $70,000 - $85,000. Onsite 5 days a week in the Palo Alto office.Fiddler is proud to be an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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