Contract Manager

Job SummaryUnder the general direction of the Senior Director of Business Services, the Contract Manager will assist, manage, and lead cross-functional projects for Strategic Sourcing initiatives in multiple product and service categories. The Contract Manager will lead the Contracts team through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts including Public Works projects and direct day-to-day oversight of the Contracts staff. The Contract Manager will also perform contract and supplier relationship management activities, analyze spend data and utilization of contracts to make recommendations for changes to contracts based on the analysis.Key ResponsibilitiesInitiate, evaluate, and execute a broad range of complex University contracts and strategic sourcing initiatives, as required by the University, and in accordance with applicable CA state and CSU policyGuide Strategic Sourcing teams in collaboration with the campus and/or system-wide client leadLead Strategic Sourcing teams, as required, through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contractsApply negotiation skills to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet both SJSU and CSU's strategic procurement objectivesAnalyze and make decisions to ensure contract terms and conditions have favorable pricing, and termsResolve complex contractual issuesAnalyze spend, bidding, awards, supplier performance, customer satisfaction and other benchmark information for client groupsUtilize CSU procurement suite of tools to perform spend analytics, conduct on-line bidding events and manage resultant awardsActively participate in system-wide strategic sourcing and procurement related initiativesCommunicate and advise vendors and suppliers on doing business with SJSU and the CSUInterpret, explain, and apply rules and policy in relation to contracts and procurement to the Strategic Sourcing team and campus stakeholdersEffectively manage and reduce risk via proper creation of solicitation and contract documentsProvide management and training of a variety of contracts and procurement processes to the Contracts staffManage customer inquiries and requests, assign work and ensure timely completion of workMonitor workload, ensure deadlines are met, and service level expectations are being metAs required, draft policies, create training materials and schedulesSupervise, as required, Contracts staff in the completion preparation, research, negotiation, review, organization and final execution for complex commodities, service contracts, construction contracts, affiliation agreements, service learning, lease agreements, revenue generating agreements and other miscellaneous contracts required by the UniversityDay-to-day oversight of Contract staff and procurement processesConduct and complete Contract's employee evaluationsIdentify, anticipate, develop, propose for approval by Senior Director and subsequently implement solutions to provide applicable service to the campus and auxiliariesActively solicit and act upon feedback from our campus stakeholders and auxiliaries related to ContractsAssist and/or lead on projects assigned by the Senior Director to meet university and system-wide contracts and procurement goalsActively nurture and lead Contract staff in establishing and maintaining strong working relationships within Finance and Business Services, in servicing campus departments, auxiliaries, outside agencies, and suppliersKnowledge, Skills & AbilitiesThorough knowledge of CSU policies and procedures related to procurement and contracts, general Provisions, Public Contract Code, Public Works policy and applicable laws and/or regulations the CSU is subject toAbility to review and prepare high dollar, complex contracts and agreementsAbility to review and prepare student placement agreementsKnowledge of the RFI/RFP process including the development of content, evaluation of proposals, supplier selection processes, negotiation approaches for bid events or sole sources and managing the resulting contracts, and associated compliance with CSU policyProject management competence, time management skills, and ability to deliver exceptional customer serviceAbility to work well with multiple competing priorities, manage projects and meet deadlinesInterpersonal, management, written and oral communication skillsAbility to work collaboratively in a team-oriented environment across organizational lines and at all organizational levelsAbility to communicate with constituents in a professional and respectful mannerKnowledge of purchasing systems and general knowledge of e-commerceAbility to work in collaborative alliances with others in higher education or similar institutionsExcellent analytical skills as well as outstanding written, oral and interpersonal communication skillsAbility to analyze situations accurately and adopt an effective course of actionAn understanding of the principles of organization and management within the higher education environmentKnowledge of ethical standards, internal controls, policies and procedures related to purchasing and material managementExtensive skills in using Microsoft Office Suite of products, including Word, Excel and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendationsKnowledge in the solicitation, development, execution, and administration of large-scale contractsKnowledge of other purchasing systems such as spend analytics, e-sourcing (eRFx), reverse auctions, and contract managementKnowledge of the overall strategic sourcing process and concepts as well as approaches to cost reduction in the supply chainKnowledge of administering a portfolio of contracts for products and services and conducting related supplier/customer management activitiesAbility to effectively supervise staff remotelyRequired QualificationsBachelor's Degree or equivalent work experience in Business, or related discipline in relation to the scope of employment, or equivalent combination of education and related work experienceFour years of progressively responsible relevant experience, including at least one year of supervisory experiencePreferred QualificationsCertified Professional Contract Manager (CPCM) or a master's degree in business or related disciplineExperience working within a California State University system or large California public institutionLeadership skills in a complex, unionized work environmentExperience in the administration of a wide range of programs within a procurement environment such as Small Business/Disabled Veteran Business Enterprise, ATI knowledge, and Oracle Financial softwareCompensationClassification: Administrator IIAnticipated Hiring Range: $8,917/month - $9,584/monthCSU Salary Range: $4,812/month - $15,449/monthThe final hiring salary will be commensurate with experience.San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.Application ProcedureClick Apply Now to complete the SJSU Online Employment Application and attach the following documents:ResumeLetter of InterestList of ReferencesAll applicants must apply within the specified application period:

July 15, 2024 through July 29, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.Contact InformationUniversity Personneljobs@sjsu.edu408-924-2252CSU Vaccination PolicyThe CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.Equal Employment StatementSan Jose State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws.

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