University of San Diego
Executive Assistant I, College of Arts and Sciences
University of San Diego, San Diego, California, United States, 92189
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Posting #:
4987Position Status:
Full-time regularLocation:
San DiegoPosition Type:
Staff, College of Arts and Sciences
Department Description:As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. No matter their major, graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.Founded in 1949, the college has a rich history of providing the core curriculum for every undergraduate USD student, a tradition that continues today. By offering 32 majors, 38 minors, one certificate and three graduate programs, the college is where undergraduate students begin and graduate students refine their paths towards academic excellence and personal achievement.Duties and Responsibilities:Maintain regular functions of department office:Answer or direct general inquiries by phone & email.Greet and direct visitors.Serve as the first point of contact for students.Receive and sort mail.Coordinate deliveries and technical services.Order department supplies using university protocols.Ensure department facilities are maintained as needed.Budget and Operations:Keep budget records to ensure spending is aligned with budget allocation.Process expense reports and other accounts payable forms.Access budget information through Workday.Process part-time faculty contracts using DocuSign.Coordinate background checks for new employees.Orient new faculty and staff to office procedures.External Communication:Maintain and audit the department website, including faculty biographical information, consistent with University Communications standards.Curate department social media accounts and align with College communication outreach.Coordinate marketing efforts for department sponsored events with College marketing team.Coordinate department newsletter and/or other communication and/or promotional materials.Supervision of Work Study student:Supervise work-study student activities.Approve time cards.Delegate tasks; provide performance feedback and mentoring.Advertise positions and hire work-study students, as necessary.Other duties:Organize department level student and/or faculty events (i.e. Honors Society Ceremony, Invited Speakers, Film Screenings, Lecture Series, etc.) as needed.Special Conditions of Employment:Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations.Background check:
Successful completion of a pre-employment background check.Degree Verification Requirement : Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.Minimum Qualifications:Requires HS Diploma and four years of experience or Bachelor’s degree and two years of experience in a position that requires critical thinking and analytical skills.Performance Expectations - Knowledge, Skills and Abilities:Proven record of superior customer service skills and a commitment to keep improving those skills.Excellent communication skills with demonstrated capabilities of maintaining confidential information and handling sensitive data with discretion and tact.Must possess the ability to handle multiple tasks, deadlines, and time constraints in a calm and effective manner.Takes initiative in all performance areas.Detail oriented, independent thinker and worker who has the ability to make appropriate judgment calls as needed on a case-by-case basis, as well as work in a team environment.Proven ability using computers for business/accounting applications.Word, Excel, Power Point, Google office systems, Cascade CMS, Workday, DocuSign.$20.17 - $26.72 per hour; Excellent BenefitsThe University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.Special Application Instructions:Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a
resume
to your application profile for the hiring managers’ review. You are also strongly recommended to upload a
cover letter
to your application profile for the hiring managers’ review.Note : External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.The University of San Diego is a smoking and tobacco-free campus.Advertised:
August 23, 2024
Pacific Daylight TimeApplications close:
Open until filled
#J-18808-Ljbffr
Apply now
Posting #:
4987Position Status:
Full-time regularLocation:
San DiegoPosition Type:
Staff, College of Arts and Sciences
Department Description:As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. No matter their major, graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.Founded in 1949, the college has a rich history of providing the core curriculum for every undergraduate USD student, a tradition that continues today. By offering 32 majors, 38 minors, one certificate and three graduate programs, the college is where undergraduate students begin and graduate students refine their paths towards academic excellence and personal achievement.Duties and Responsibilities:Maintain regular functions of department office:Answer or direct general inquiries by phone & email.Greet and direct visitors.Serve as the first point of contact for students.Receive and sort mail.Coordinate deliveries and technical services.Order department supplies using university protocols.Ensure department facilities are maintained as needed.Budget and Operations:Keep budget records to ensure spending is aligned with budget allocation.Process expense reports and other accounts payable forms.Access budget information through Workday.Process part-time faculty contracts using DocuSign.Coordinate background checks for new employees.Orient new faculty and staff to office procedures.External Communication:Maintain and audit the department website, including faculty biographical information, consistent with University Communications standards.Curate department social media accounts and align with College communication outreach.Coordinate marketing efforts for department sponsored events with College marketing team.Coordinate department newsletter and/or other communication and/or promotional materials.Supervision of Work Study student:Supervise work-study student activities.Approve time cards.Delegate tasks; provide performance feedback and mentoring.Advertise positions and hire work-study students, as necessary.Other duties:Organize department level student and/or faculty events (i.e. Honors Society Ceremony, Invited Speakers, Film Screenings, Lecture Series, etc.) as needed.Special Conditions of Employment:Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations.Background check:
Successful completion of a pre-employment background check.Degree Verification Requirement : Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.Minimum Qualifications:Requires HS Diploma and four years of experience or Bachelor’s degree and two years of experience in a position that requires critical thinking and analytical skills.Performance Expectations - Knowledge, Skills and Abilities:Proven record of superior customer service skills and a commitment to keep improving those skills.Excellent communication skills with demonstrated capabilities of maintaining confidential information and handling sensitive data with discretion and tact.Must possess the ability to handle multiple tasks, deadlines, and time constraints in a calm and effective manner.Takes initiative in all performance areas.Detail oriented, independent thinker and worker who has the ability to make appropriate judgment calls as needed on a case-by-case basis, as well as work in a team environment.Proven ability using computers for business/accounting applications.Word, Excel, Power Point, Google office systems, Cascade CMS, Workday, DocuSign.$20.17 - $26.72 per hour; Excellent BenefitsThe University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.Special Application Instructions:Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a
resume
to your application profile for the hiring managers’ review. You are also strongly recommended to upload a
cover letter
to your application profile for the hiring managers’ review.Note : External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.The University of San Diego is a smoking and tobacco-free campus.Advertised:
August 23, 2024
Pacific Daylight TimeApplications close:
Open until filled
#J-18808-Ljbffr