WinnCompanies
Executive Assistant (Boston HQ - Development Team)
WinnCompanies, Boston, Massachusetts, us, 02298
Over four decades, WinnDevelopment has earned a national reputation for award-winning excellence in real estate development, acquiring and developing holdings with a value in excess of $2.5 billion in multiple states. WinnDevelopment focuses on the acquisition and repositioning of troubled multifamily properties, adaptive reuse of dilapidated historic structures, transforming public housing into vibrant living communities and complexly structured mixed-income housing communities. We are long-term owners and devoted to the communities we serve. WinnDevelopment builds high-quality housing and developments that provide all residents improved access to economic opportunity.We are looking for an
Executive Assistant
to join the team in our Boston headquarters directly supporting our Executive Vice President of WinnDevelopment. In this role, you will be responsible for providing top-tier administrative support to the EVP while enhancing the daily communications and operations of the department.Please note that the selected candidate will be required to work 4 days in our Boston headquarters and 1 day remote each week.Responsibilities
Provide daily administrative support to the EVP of WinnDevelopment.Manage all business travel arrangements for the EVP.Process departmental invoices, vendor credentialing and EVP business expense reports.Attend internal/external meetings and take detailed notes for departmental review.Maintain daily Outlook calendars and email inboxes by coordinating meetings and appointments and returning email correspondence.Assist Executive Assistants from other departments with coverage and other admin responsibilities.Assist in organizing departmental initiatives, SOPs, and documentation within online library for streamlined communication and reference guides.Professionally represent the department through proper communication with all clients, vendors, and company employees.Create job requisitions in the Applicant Tracking System (Lever), assist in scheduling interviews for the department leaders, monitor EVP approvals during hiring process, and prepare new hire orientation checklist for proper onboarding.Create comprehensive Microsoft PowerPoint presentations.Perform additional special assignments as needed.Requirements
High school diploma or GED equivalent.3-5 years of relevant work experience.Proficiency in all Microsoft Office applications, particularly Outlook and PowerPoint.Outstanding written and verbal communication skills.Excellent stakeholder management skills.Ability to juggle multiple priorities with superior attention to detail.Ability to perform comfortably in a fast-paced, deadline-oriented work environment.Ability to work collaboratively with all members of the greater Development team.Preferred Qualifications
Associate's and/or Bachelor's degree.Administrative support experience in the A/E/C industry.Our Benefits:
Permanent full-time US employees are eligible to participate in the following benefits:Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)401(k) plan options with a company matchVarious Comprehensive Medical, Dental, & Vision plan optionsFlexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contributionLong Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insuranceHealth Expense Reimbursement program (including gym memberships, equipment, and subscriptions)Tuition Reimbursement program and continuous training and development opportunitiesWellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement optionsEmployee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)Flexible and/or Hybrid schedules are available for certain rolesEmployee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their familiesWhy WinnCompanies?
A job you can be proud of:
WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.A job that challenges you:
Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.A job you can learn from:
We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.A team that cares:
We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.About Us:
WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,400+ team members working together to create the best possible living communities in 24 states, Washington, D.C., and Puerto Rico.Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.
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Executive Assistant
to join the team in our Boston headquarters directly supporting our Executive Vice President of WinnDevelopment. In this role, you will be responsible for providing top-tier administrative support to the EVP while enhancing the daily communications and operations of the department.Please note that the selected candidate will be required to work 4 days in our Boston headquarters and 1 day remote each week.Responsibilities
Provide daily administrative support to the EVP of WinnDevelopment.Manage all business travel arrangements for the EVP.Process departmental invoices, vendor credentialing and EVP business expense reports.Attend internal/external meetings and take detailed notes for departmental review.Maintain daily Outlook calendars and email inboxes by coordinating meetings and appointments and returning email correspondence.Assist Executive Assistants from other departments with coverage and other admin responsibilities.Assist in organizing departmental initiatives, SOPs, and documentation within online library for streamlined communication and reference guides.Professionally represent the department through proper communication with all clients, vendors, and company employees.Create job requisitions in the Applicant Tracking System (Lever), assist in scheduling interviews for the department leaders, monitor EVP approvals during hiring process, and prepare new hire orientation checklist for proper onboarding.Create comprehensive Microsoft PowerPoint presentations.Perform additional special assignments as needed.Requirements
High school diploma or GED equivalent.3-5 years of relevant work experience.Proficiency in all Microsoft Office applications, particularly Outlook and PowerPoint.Outstanding written and verbal communication skills.Excellent stakeholder management skills.Ability to juggle multiple priorities with superior attention to detail.Ability to perform comfortably in a fast-paced, deadline-oriented work environment.Ability to work collaboratively with all members of the greater Development team.Preferred Qualifications
Associate's and/or Bachelor's degree.Administrative support experience in the A/E/C industry.Our Benefits:
Permanent full-time US employees are eligible to participate in the following benefits:Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)401(k) plan options with a company matchVarious Comprehensive Medical, Dental, & Vision plan optionsFlexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contributionLong Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insuranceHealth Expense Reimbursement program (including gym memberships, equipment, and subscriptions)Tuition Reimbursement program and continuous training and development opportunitiesWellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement optionsEmployee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)Flexible and/or Hybrid schedules are available for certain rolesEmployee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their familiesWhy WinnCompanies?
A job you can be proud of:
WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.A job that challenges you:
Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.A job you can learn from:
We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.A team that cares:
We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.About Us:
WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,400+ team members working together to create the best possible living communities in 24 states, Washington, D.C., and Puerto Rico.Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.
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