University of Chicago (UC)
Assistant Director of Finance
University of Chicago (UC), Chicago, Illinois, United States, 60290
Location: Chicago, ILJob Description:Understands Law School and internal unit priorities and exercises that knowledge to help achieve goals within budget.
Assists and provides support to prepare annual budgets, create internal tracking mechanisms, ensure compliance with policies, procedures and leadership’s expectations, and perform research, reporting and analysis as directed.
Represents the Law School at University financial meetings and events. Keeps abreast of changes to University financial systems, policies, regulations, and guidelines.
Provides relevant training and acts as a resource to faculty and staff; assists internal units with University financial systems, as needed.
Performs all related accounting functions required to maintain the general ledger, such as monitoring accounts, preparing financial projections and/or reports, and account creation, reconciliation and closing, in compliance with Generally Accepted Accounting Principles and University policies and procedures.
Reconciles monthly financial data, assists in the preparation of monthly variance reports and annual effort reports, supports the yearend close process.
Makes deposits, tracks gifts, payments and pledges to ensure proper allocation, reconciles stale dated checks and monthly wire transfers.
Serves as the primary contact for grants and contracts; assists with proposal preparation, maintains records, and prepares audit and closing documentation as needed.
Processes payments to vendors as needed, assists with account set-up for vendors and independent contractors, advises internal unit administrators on the procurement process.
Proposes efficiency improvements as needed and manages deadlines.
Creates and maintains accurate financial resources and content on Law School webpage to provide relevant references, documented processes, and training materials to the Law School community.
Develops strong working relationships with internal units and University-wide offices.
Cross-trains to ensure adequate departmental coverage.
Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
Performs other related work as needed.
Preferred QualificationsEducation:Bachelor’s degree in finance or related field strongly preferred.
Experience:Previous experience in higher education strongly preferred.
Experience with Oracle Cloud ERP and/or chart of accounts mapping strongly preferred.
Experience training colleagues strongly preferred.
Technical Skills or Knowledge:Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Preferred CompetenciesStrong financial and analytical skills.
Communicate accounting and financial information clearly and concisely.
Exceptional attention to detail and organizational skills.
Think strategically and translate into operational objectives.
Independently develop and analyze alternative solutions and make recommendations.
Ability to exercise sound judgment, discretion, and tact.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to work independently and complete projects on time and accurately with minimal supervision.
Working ConditionsThis position is available for hybrid work based on business needs of the Law School.
Application DocumentsResume/CV (required)
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Assists and provides support to prepare annual budgets, create internal tracking mechanisms, ensure compliance with policies, procedures and leadership’s expectations, and perform research, reporting and analysis as directed.
Represents the Law School at University financial meetings and events. Keeps abreast of changes to University financial systems, policies, regulations, and guidelines.
Provides relevant training and acts as a resource to faculty and staff; assists internal units with University financial systems, as needed.
Performs all related accounting functions required to maintain the general ledger, such as monitoring accounts, preparing financial projections and/or reports, and account creation, reconciliation and closing, in compliance with Generally Accepted Accounting Principles and University policies and procedures.
Reconciles monthly financial data, assists in the preparation of monthly variance reports and annual effort reports, supports the yearend close process.
Makes deposits, tracks gifts, payments and pledges to ensure proper allocation, reconciles stale dated checks and monthly wire transfers.
Serves as the primary contact for grants and contracts; assists with proposal preparation, maintains records, and prepares audit and closing documentation as needed.
Processes payments to vendors as needed, assists with account set-up for vendors and independent contractors, advises internal unit administrators on the procurement process.
Proposes efficiency improvements as needed and manages deadlines.
Creates and maintains accurate financial resources and content on Law School webpage to provide relevant references, documented processes, and training materials to the Law School community.
Develops strong working relationships with internal units and University-wide offices.
Cross-trains to ensure adequate departmental coverage.
Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
Performs other related work as needed.
Preferred QualificationsEducation:Bachelor’s degree in finance or related field strongly preferred.
Experience:Previous experience in higher education strongly preferred.
Experience with Oracle Cloud ERP and/or chart of accounts mapping strongly preferred.
Experience training colleagues strongly preferred.
Technical Skills or Knowledge:Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Preferred CompetenciesStrong financial and analytical skills.
Communicate accounting and financial information clearly and concisely.
Exceptional attention to detail and organizational skills.
Think strategically and translate into operational objectives.
Independently develop and analyze alternative solutions and make recommendations.
Ability to exercise sound judgment, discretion, and tact.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to work independently and complete projects on time and accurately with minimal supervision.
Working ConditionsThis position is available for hybrid work based on business needs of the Law School.
Application DocumentsResume/CV (required)
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr