Sotheby's
West Coast Coordinator
Sotheby's, Los Angeles, California, United States, 90079
ABOUT SOTHEBY'S
Established in 1744, Sotheby's is the world's premier destination for art and luxury. Sotheby's promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby's believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
RESPONSIBILITIES
As Assistant in the Sotheby's Los Angeles Flagship, you are dedicated to delivering a bespoke client experience, working with valuable property and offering general support to Senior employees. This is a temporary position.
Opening/closing the gallery daily, general upkeep of a clean, well-lighted, tidy and attractive space; staffing the space during the week, evenings, weekends and events
Updating the running list- updating what is hanging, where it's located, asking prices, condition reports, nets and pulling a listing for the weekly emails
Managing the sold listing- noting what sold, new nets, sold prices and business getters involved
Offering a premier experience for clients and visitors, welcoming guests, introducing relevant specialists, providing any necessary paperwork and processing transactions from start to finish
Provide general support, such as answering telephones, handle filing and upkeep of the gallery, ordering supplies, handling mail, process vendor invoices, arranging IT support
Liaise closely with operations and expert departments, including registrars, the shipping & logistics team, client accounting, marketing and special events
Work with the Los Angeles team to handle shipping arrangements and quotes, inventory, office transfers and returning items to clients
Support senior staff including the Head of Office and Vice Chairman, Private Sales with reconciling and tracking monthly expenses, organizing meetings, arranging travel and client meetings, and other client portfolio activities
Manage calendars and coordinate activities of visiting staff to the Gallery
Responsible for pre and post-sale paperwork for clients; creating client accounts, receipting property, entering accurate client terms, dealing with phone enquiries and mail, arranging buyer agreements
Assist at on and off-site events, including weekends and evenings
Assist with appraisals and valuations, expert visits and sweeps
Perform preliminary research for estimate requests, maintain estimate request log, liaise with specialists, respond to clients, discuss terms and auction process
Meet with clients, as requested, in the gallery and at offsite walk-throughs to photograph property and begin estimate process
Assist with processing sales and shipments from the Marketplace/Buy Now platform
Collaborate with Los Angeles team to display items in the gallery, as well as process inventory
IDEAL EXPERIENCE & COMPETENCIES
Previous experience in a high-volume client service, art, luxury, or hospitality driven industry preferred
Ability to perform multiple tasks simultaneously and efficiently meet constant deadlines
Ability to troubleshoot and solve problematic situations on a regular basis
Strong verbal and written communication skills, including excellent phone manner and proven client service skills
Strong IT processing skills e.g. MS Word, Excel, Outlook, SAP and database knowledge (knowledge of Sotheby's systems is preferable), with point of sale systems a plus
Discreet, dependable and mature with warm and client-focused temperament
Available and flexible to work evenings and weekends
Enthusiasm about art and willingness to broaden knowledge
Team player with a positive working rapport with colleagues
General knowledge of art history and art market preferred
Foreign language(s) a plus
#J-18808-Ljbffr
Established in 1744, Sotheby's is the world's premier destination for art and luxury. Sotheby's promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby's believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
RESPONSIBILITIES
As Assistant in the Sotheby's Los Angeles Flagship, you are dedicated to delivering a bespoke client experience, working with valuable property and offering general support to Senior employees. This is a temporary position.
Opening/closing the gallery daily, general upkeep of a clean, well-lighted, tidy and attractive space; staffing the space during the week, evenings, weekends and events
Updating the running list- updating what is hanging, where it's located, asking prices, condition reports, nets and pulling a listing for the weekly emails
Managing the sold listing- noting what sold, new nets, sold prices and business getters involved
Offering a premier experience for clients and visitors, welcoming guests, introducing relevant specialists, providing any necessary paperwork and processing transactions from start to finish
Provide general support, such as answering telephones, handle filing and upkeep of the gallery, ordering supplies, handling mail, process vendor invoices, arranging IT support
Liaise closely with operations and expert departments, including registrars, the shipping & logistics team, client accounting, marketing and special events
Work with the Los Angeles team to handle shipping arrangements and quotes, inventory, office transfers and returning items to clients
Support senior staff including the Head of Office and Vice Chairman, Private Sales with reconciling and tracking monthly expenses, organizing meetings, arranging travel and client meetings, and other client portfolio activities
Manage calendars and coordinate activities of visiting staff to the Gallery
Responsible for pre and post-sale paperwork for clients; creating client accounts, receipting property, entering accurate client terms, dealing with phone enquiries and mail, arranging buyer agreements
Assist at on and off-site events, including weekends and evenings
Assist with appraisals and valuations, expert visits and sweeps
Perform preliminary research for estimate requests, maintain estimate request log, liaise with specialists, respond to clients, discuss terms and auction process
Meet with clients, as requested, in the gallery and at offsite walk-throughs to photograph property and begin estimate process
Assist with processing sales and shipments from the Marketplace/Buy Now platform
Collaborate with Los Angeles team to display items in the gallery, as well as process inventory
IDEAL EXPERIENCE & COMPETENCIES
Previous experience in a high-volume client service, art, luxury, or hospitality driven industry preferred
Ability to perform multiple tasks simultaneously and efficiently meet constant deadlines
Ability to troubleshoot and solve problematic situations on a regular basis
Strong verbal and written communication skills, including excellent phone manner and proven client service skills
Strong IT processing skills e.g. MS Word, Excel, Outlook, SAP and database knowledge (knowledge of Sotheby's systems is preferable), with point of sale systems a plus
Discreet, dependable and mature with warm and client-focused temperament
Available and flexible to work evenings and weekends
Enthusiasm about art and willingness to broaden knowledge
Team player with a positive working rapport with colleagues
General knowledge of art history and art market preferred
Foreign language(s) a plus
#J-18808-Ljbffr