Santa Barbara County
Senior Procurement Compliance Administrator
Santa Barbara County, Santa Barbara, California, us, 93190
Salary:
$90,404
- $115,378 AnnuallyWe are currently accepting applications to fill one full-time
Senior Procurement Compliance Administrator
vacancy in
Santa Barbara.
The current vacancy is in the
General Services Department – Procurement Services Division.
This job classification is a Procurement & Contracts Management Professional Senior in the leadership series.
THE POSITION : Under general direction of the Chief Procurement Officer, the Procurement Compliance Manager is a working manager role that is involved in all business areas of the division, and performs, plans, organizes, coordinates, and directs the County’s purchasing services activities. Responsibilities of the position include managing the purchasing programs to ensure compliance requirements are met, identifying and mitigating risk by working with the buyers and department purchasing and contract specialists to develop solicitations and contracts; assisting the Chief Procurement Officer or designee with audits for contract compliance, resolving issues with departments, responding to inquiries from management, suppliers, and others, investigating and preparing recommended responses to bid/proposal protests, recommending updates to purchasing policy, procedure, and ordinances; coordinating purchasing compliance training and activities with other county departments; training, supervising and evaluating assigned personnel; performing other duties as required.
This position is responsible for ensuring all County contracts for goods, and professional services and all solicitations are in compliance with federal, state, and county requirements. The position is required to maintain strong professional relationships across county departments, vendors, the public and other regulatory agencies. In this role, the incumbent will provide guidance and leadership to the Procurement team, daily customer service, and oversight of complex assignments requiring knowledge of purchasing policies, contract management, solicitation processes, ordinances and laws, US Postal Service regulations, and fixed asset and accounting policies. In addition to the supervisory role, the incumbent will be responsible for monitoring changes in laws or policies that impact procurement, contracting, mail services and surplus operations and ensuring appropriate changes are implemented and communicated.
The Ideal Candidate
will possess:Relevant certifications such as, Certified Public Procurement Officer (CPPO), Certified Professional Buyer (CPPB), or Certified Purchasing Manager (CPM)Experience as an effective trainer and facilitatorExperience with strategic sourcing of goods and servicesExperience in database administration and management, reporting and analyticsExperience in developing and managing processes for requests for proposals (RFP), requests for quotes (RFQ), request for information (RFI), bids both formal and informal, quotes, as well as contract formulation, compliance and administrationExperience with an e-procurement system, the Workday Enterprise Resource Planning (ERP) software or other ERP systemsExperience managing special projects and presenting ideas to senior managementDetail-orientated with a strong sense of personal responsibility and ownership of work productExcellent interpersonal skills with demonstrated ability to communicate effectively both verbally and in writing with internal and external customers and suppliersDemonstrated professional experience drafting board letters, closed session memos, or similar documents seeking approval from public agency or other governing bodiesFamiliarity with public contracting in a governmental setting, with a focus on public project contracting processes
Minimum Qualifications:Bachelor’s degree in business administration, public administration, purchasing or related field
AND
Four (4) years of progressively responsible experience involving planning, analysis, coordination, and evaluation in the field of procurement.
Additional Requirements:
Possession of a valid California Class C Driver’s License may be required.
APPLICATION & SELECTION PROCESS:Review applications and supplemental questionnaire
to determine those applicants who meet the employment standards.Supplemental Question Ranking:
Responses to the required supplemental questionnaire will be evaluated and scored. Candidates’ final score and rank on the eligibility list will be determined by the responses to the scored supplemental questionnaire. This process may be eliminated if there are fewer than 11 qualified candidates.
Applicants must receive a percentage score of at least 70 on the Supplemental Questionnaire Ranking to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive written notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.
Conditional Job Offer:
Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks. Appointee will be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.
The Hiring Department may conduct a background check that may include Live Scan screening.
BENEFITS:
The County of Santa Barbara offers generous benefits. For information click
here .
APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE:
Monday, September 16, 2024 at 4:59 PM PST; Postmarks are not accepted. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.
Collin Graham, Senior Talent Acquisition Analyst: cgraham@countyofsb.org
#J-18808-Ljbffr
$90,404
- $115,378 AnnuallyWe are currently accepting applications to fill one full-time
Senior Procurement Compliance Administrator
vacancy in
Santa Barbara.
The current vacancy is in the
General Services Department – Procurement Services Division.
This job classification is a Procurement & Contracts Management Professional Senior in the leadership series.
THE POSITION : Under general direction of the Chief Procurement Officer, the Procurement Compliance Manager is a working manager role that is involved in all business areas of the division, and performs, plans, organizes, coordinates, and directs the County’s purchasing services activities. Responsibilities of the position include managing the purchasing programs to ensure compliance requirements are met, identifying and mitigating risk by working with the buyers and department purchasing and contract specialists to develop solicitations and contracts; assisting the Chief Procurement Officer or designee with audits for contract compliance, resolving issues with departments, responding to inquiries from management, suppliers, and others, investigating and preparing recommended responses to bid/proposal protests, recommending updates to purchasing policy, procedure, and ordinances; coordinating purchasing compliance training and activities with other county departments; training, supervising and evaluating assigned personnel; performing other duties as required.
This position is responsible for ensuring all County contracts for goods, and professional services and all solicitations are in compliance with federal, state, and county requirements. The position is required to maintain strong professional relationships across county departments, vendors, the public and other regulatory agencies. In this role, the incumbent will provide guidance and leadership to the Procurement team, daily customer service, and oversight of complex assignments requiring knowledge of purchasing policies, contract management, solicitation processes, ordinances and laws, US Postal Service regulations, and fixed asset and accounting policies. In addition to the supervisory role, the incumbent will be responsible for monitoring changes in laws or policies that impact procurement, contracting, mail services and surplus operations and ensuring appropriate changes are implemented and communicated.
The Ideal Candidate
will possess:Relevant certifications such as, Certified Public Procurement Officer (CPPO), Certified Professional Buyer (CPPB), or Certified Purchasing Manager (CPM)Experience as an effective trainer and facilitatorExperience with strategic sourcing of goods and servicesExperience in database administration and management, reporting and analyticsExperience in developing and managing processes for requests for proposals (RFP), requests for quotes (RFQ), request for information (RFI), bids both formal and informal, quotes, as well as contract formulation, compliance and administrationExperience with an e-procurement system, the Workday Enterprise Resource Planning (ERP) software or other ERP systemsExperience managing special projects and presenting ideas to senior managementDetail-orientated with a strong sense of personal responsibility and ownership of work productExcellent interpersonal skills with demonstrated ability to communicate effectively both verbally and in writing with internal and external customers and suppliersDemonstrated professional experience drafting board letters, closed session memos, or similar documents seeking approval from public agency or other governing bodiesFamiliarity with public contracting in a governmental setting, with a focus on public project contracting processes
Minimum Qualifications:Bachelor’s degree in business administration, public administration, purchasing or related field
AND
Four (4) years of progressively responsible experience involving planning, analysis, coordination, and evaluation in the field of procurement.
Additional Requirements:
Possession of a valid California Class C Driver’s License may be required.
APPLICATION & SELECTION PROCESS:Review applications and supplemental questionnaire
to determine those applicants who meet the employment standards.Supplemental Question Ranking:
Responses to the required supplemental questionnaire will be evaluated and scored. Candidates’ final score and rank on the eligibility list will be determined by the responses to the scored supplemental questionnaire. This process may be eliminated if there are fewer than 11 qualified candidates.
Applicants must receive a percentage score of at least 70 on the Supplemental Questionnaire Ranking to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive written notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.
Conditional Job Offer:
Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks. Appointee will be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.
The Hiring Department may conduct a background check that may include Live Scan screening.
BENEFITS:
The County of Santa Barbara offers generous benefits. For information click
here .
APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE:
Monday, September 16, 2024 at 4:59 PM PST; Postmarks are not accepted. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.
Collin Graham, Senior Talent Acquisition Analyst: cgraham@countyofsb.org
#J-18808-Ljbffr