IEM Administrative Associate

Apply for Job Job ID364549 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job About the Position The IEM Office Administrative Assistant reports to the IEM Office Manager and is responsible for providing administrative support to IEM leadership and staff. The Institute for Engineering in Medicine is an umbrella organization that administers support for the Institute for Engineering in Medicine, the Earl E. Bakken Medical Devices Center, the Center for Neuroengineering, Visible Heart Laboratories, and the ATP-Bio ERC. Salary Range: $23-$25 per hour; actual starting salary is dependent on experience and qualifications. Duties/Responsibilities 45%: Financial Support Maintain current knowledge of relevant institutional policies, practices, and processes regarding staff and faculty. Follow procedures for financial processes such as blanket POs, requisitions, and budget. Help track technology inventory and order technology such as phones, tablets, computers, and display devices. Process invoices, purchase orders, and reconciliation of purchasing card transactions via purchasing app and University financial system Enter employee reimbursement requests in the University financial system. Assist others with purchasing via PCard and purchase orders. 35%: Administrative Support Help to draft responses to correspondence. Provide non-routine and routine correspondence to Institute for Engineering in Medicine (IEM). Oversee inventory of supplies for internal programs. Assist with office equipment management. Manage meeting calendar for IEM Administrative Director. 20%: Project and Event Support Provide project support for IEM as needed. Support departmental strategies and work with others to achieve departmental goals and objectives. Provide administrative support and prioritize to ensure quality and quantity of work completion. Administer registration process for Innovation Week and other relevant IEM-related events. Assist with Innovation Week events. Assist with computer inventory program. Qualifications Required Qualifications High School Diploma/GED and four years of related office experience. Training/Education may be substituted for some of the years of experience. Computer experience required. Knowledge, Skills, and Abilities: Ability to work independently and prioritize one's own work. Able to effectively communicate both orally and in written communication. Problem solving skills. Demonstrated ability to function as part of a team and also be able to work independently. Preferred Qualifications Experience in higher education or complex organization. Computer experience with word-processing, spreadsheets, data entry, and manipulating data on inter-relational databases; proficient in Google Suite. Ability to work successfully as a team player. Ability to organize and prioritize multiple tasks to meet deadlines. About the Department Located on the East Bank of the Mississippi River, the Institute for Engineering in Medicine (IEM) at the University of Minnesota is an interdisciplinary research organization committed to improving and streamlining healthcare by strengthening collaboration between the disciplines of engineering and medicine. Our mission is to advance healthcare through research partnerships between engineering and medicine involving academia and industry. The Institute for Engineering in Medicine is a catalyst for facilitating multidisciplinary collaborations in research and education between the faculty in the health sciences, faculty in the College of Science and Engineering, and the biomedical industry. Learn more about the department at https://med.umn.edu/iem/about Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowin you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.