University of California - San Francisco
Administrative Manager
University of California - San Francisco, San Francisco, California, United States, 94199
Administrative Manager
VCDO AdministrationFull Time81006BRJob Summary
Reporting to the Assistant Vice Chancellor/Chief of Staff, this position provides high-level administrative coordination to the operations of the Office of Diversity and Outreach and high-level support to the office of the Vice Chancellor, Diversity and Outreach.The incumbent serves as a key liaison with the Chancellor's Office, Deans' offices, other campus administrators, faculty, staff, students, representatives of other campuses, UC Office of the President, and members of the public on a wide range of issues, including handling highly confidential materials and situations. The incumbent oversees all office operations and is responsible for developing and administering systems to manage information, projects, and office processes while ensuring compliance with internal controls and practices.The individual in this position functions with a high degree of autonomy, and skillfully assists with matters of a strategic and/or sensitive nature as well as the execution of initiatives and daily operations. The individual manages and responds to a constant stream of requests that arise rapidly and require quick responses.The incumbent also assists in select project planning, development, administration, management, and implementation; and will interpret, monitor, and analyze information. The individual will also write and maintain Standard Operating Procedures/manuals for the department to assist with the operations of the office.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $75,700 - $123,100 (Annual Rate).Department Description
The University of California, San Francisco (UCSF), has been at the forefront of addressing health care disparities and community health needs, while promoting diversity and inclusion among its students, trainees, staff and faculty. UCSF's commitment to diversity and inclusion is integral to fulfilling UCSF's mission to deliver the highest standard of excellence in health care delivery, scholarly research, community service, and training the next generation of health care professionals.The Office of Diversity and Outreach (ODO) serves as the campus leader in building diversity in all aspects of the UC San Francisco mission through ongoing assessment, development of new programs and building consensus. We collaborate with the four professional schools, the Graduate Division, and the medical centers, to promote diversity, equity, and inclusion across UCSF.The Vice Chancellor's Office of Diversity and Outreach (VCDO) includes oversight for the Center for Science Education and Outreach, Disability, LGBT, Multicultural and CARE Resource Centers, Undocumented Student Support Services, and Community Engagement and Dialogue, the Office for the Prevention of Harassment and Discrimination, Sexual Violence Prevention and Response, and the direct administrative office of the Vice Chancellor of Diversity and Outreach.The mission of the Office is to build a broadly diverse faculty, student, trainee and staff community, to nurture a culture that is welcoming and supportive, and to engage diverse ideas for the provision of culturally competent education, discovery and patient care. Our priority is to develop and execute a comprehensive strategic plan for diversity and outreach that supports UCSF's mission of advancing health worldwide, and the recruitment and retention of talented employees and students who contribute to our commitment to diversity and excellence.Required Qualifications
Bachelor's degree in related area and minimum three years of experience or equivalent experience / training.Five (5) or more years of work experience providing high level administrative support or related work experience.Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll regulations and guidelines.Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.Solid knowledge of common University-specific computer application programs.Ability to use high-level of discretion and maintain all confidentiality.Strong skills in short-term planning, analysis, problem-solving, and customer service.Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.Ability to multi-task with demanding timeframes.Small to mid-level project management skills.Attention to detail.Demonstrated excellent time management skills.Preferred Qualifications
N/AAbout UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.Organization
CampusJob Code and Payroll Title
007377 ADMIN OFCR 3Job Category
Administrative Support, Professional (Non-Clinical)Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)Employee Class
CareerPercentage
100%Location
Mission Bay (SF)Shift
DaysShift Length
8 HoursAdditional Shift Details
M-F, 8am-5pm
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VCDO AdministrationFull Time81006BRJob Summary
Reporting to the Assistant Vice Chancellor/Chief of Staff, this position provides high-level administrative coordination to the operations of the Office of Diversity and Outreach and high-level support to the office of the Vice Chancellor, Diversity and Outreach.The incumbent serves as a key liaison with the Chancellor's Office, Deans' offices, other campus administrators, faculty, staff, students, representatives of other campuses, UC Office of the President, and members of the public on a wide range of issues, including handling highly confidential materials and situations. The incumbent oversees all office operations and is responsible for developing and administering systems to manage information, projects, and office processes while ensuring compliance with internal controls and practices.The individual in this position functions with a high degree of autonomy, and skillfully assists with matters of a strategic and/or sensitive nature as well as the execution of initiatives and daily operations. The individual manages and responds to a constant stream of requests that arise rapidly and require quick responses.The incumbent also assists in select project planning, development, administration, management, and implementation; and will interpret, monitor, and analyze information. The individual will also write and maintain Standard Operating Procedures/manuals for the department to assist with the operations of the office.The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $75,700 - $123,100 (Annual Rate).Department Description
The University of California, San Francisco (UCSF), has been at the forefront of addressing health care disparities and community health needs, while promoting diversity and inclusion among its students, trainees, staff and faculty. UCSF's commitment to diversity and inclusion is integral to fulfilling UCSF's mission to deliver the highest standard of excellence in health care delivery, scholarly research, community service, and training the next generation of health care professionals.The Office of Diversity and Outreach (ODO) serves as the campus leader in building diversity in all aspects of the UC San Francisco mission through ongoing assessment, development of new programs and building consensus. We collaborate with the four professional schools, the Graduate Division, and the medical centers, to promote diversity, equity, and inclusion across UCSF.The Vice Chancellor's Office of Diversity and Outreach (VCDO) includes oversight for the Center for Science Education and Outreach, Disability, LGBT, Multicultural and CARE Resource Centers, Undocumented Student Support Services, and Community Engagement and Dialogue, the Office for the Prevention of Harassment and Discrimination, Sexual Violence Prevention and Response, and the direct administrative office of the Vice Chancellor of Diversity and Outreach.The mission of the Office is to build a broadly diverse faculty, student, trainee and staff community, to nurture a culture that is welcoming and supportive, and to engage diverse ideas for the provision of culturally competent education, discovery and patient care. Our priority is to develop and execute a comprehensive strategic plan for diversity and outreach that supports UCSF's mission of advancing health worldwide, and the recruitment and retention of talented employees and students who contribute to our commitment to diversity and excellence.Required Qualifications
Bachelor's degree in related area and minimum three years of experience or equivalent experience / training.Five (5) or more years of work experience providing high level administrative support or related work experience.Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll regulations and guidelines.Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.Solid knowledge of common University-specific computer application programs.Ability to use high-level of discretion and maintain all confidentiality.Strong skills in short-term planning, analysis, problem-solving, and customer service.Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.Ability to multi-task with demanding timeframes.Small to mid-level project management skills.Attention to detail.Demonstrated excellent time management skills.Preferred Qualifications
N/AAbout UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.Organization
CampusJob Code and Payroll Title
007377 ADMIN OFCR 3Job Category
Administrative Support, Professional (Non-Clinical)Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)Employee Class
CareerPercentage
100%Location
Mission Bay (SF)Shift
DaysShift Length
8 HoursAdditional Shift Details
M-F, 8am-5pm
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