Visa Specialist

This is a hybrid, full-time position that requires 2-3 days/week at the office in Assembly Row, Somerville.As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development and we recognize success at every step.Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.Essential Functions:Manage and triage a case load of J-1 initial requests for research fellows and graduate student trainees, ensuring requests meet J-1 regulatory requirements and following-up with hosting departments for additional information as needed.Manage and triage a case load of J-1 amendment, extension and internal transfer requests ensuring requests meet J-1 regulatory requirements and following-up with hosting departments for additional information as needed.Manage a caseload of H-1B requests under supervision of senior staff - including making posting notices, running LCAs, assembling and filing I129s, and tracking case process with USCIS.Initiate H-1B withdraw process as needed.Act as the Training Program Liaison (TPL) for MGH, BWH and MEE.Compile, review and submit J-1 physician applications to ECFMG - ensuring each physician is matched with the correct training program.Complete validation process for new arrivals.Notify the GME office when non-standard training programs need to be registered with ACGME to allow for J-1 participants.Work with GME and hiring departments to ensure compliance with hospital and ECFMG policies.Conduct required twice a year audits and complete required notifications of offsite rotations, early departures, leaves of absence or serious incidents.Serve as a resource for physicians and hiring departments about the ECFMG hiring process.Answer inbox questions from departments and visa holders about the visa process - including how to submit an application, processing timelines, where to find information on travel and how to sponsor dependent family members.Present at orientation as part of a regular rotation of facilitators.Develop and maintain up-to-date knowledge of J-1, H-1B and ECFMG regulations.Qualifications:Bachelor's degree required in business, international studies or related field. Experience may be substituted for degree.Minimum 2 years experience in an office position with at least 1 year of experience with immigration.U.S. Citizenship or Legal Permanent Residence status required by federal regulations for ARO certification.Proficiency in Microsoft Office. Experience with SEVIS preferred.EEO Statement:Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Primary Location:

MA-Somerville-MGB Assembly RowWork Locations:

MGB Assembly Row, 399 Revolution Drive, Somerville, 02145Job:

Human Resources - Administrative SupportOrganization:

Mass General BrighamSchedule:

Full-timeStandard Hours:

40Shift:

Day JobEmployee Status:

RegularRecruiting Department:

MGB Human ResourcesJob Posting:

Aug 1, 2024

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