Brigham and Women's Hospital
Grants Coordinator, Dept of Newborn Medicine
Brigham and Women's Hospital, Boston, Massachusetts, us, 02298
The Grants Coordinator provides oversight for research activity within the Department of Pediatrics at Brigham and Women's Hospital (BWH). This position is responsible for providing guidance and support to pre-award activities and general research operations, as well as post-award financial support for the department's Research and Operations Manager. Working with the department's Research Administrator and Mass General Brigham (MGB) Research Management, the GC ensures consistent execution and adherence to guidelines for the successful management of a research program. The position also coordinates with administrative team members within the Pediatrics Department to assist in ad-hoc administrative duties. This role is privy to confidential information and requires a high level of discretion within a competitive academic environment. Opportunity for remote work will be considered (up to 2 days/week).
ResponsibilitiesOversees all phases of pre-award grant and contract administration (NIH, industry and foundation grants, sundry funds, clinical trials, etc.) with the department's Research AdministratorResponsible for verification of sponsor guidelines and compliance, generating budgets, and compiling proposals for submission to MGB Research ManagementDevelops, implements, and maintains research policies, procedures, and systems consistent with Department, Institution, and sponsor agency guidelinesEnsures applications submitted through Insight (BWH's electronic grants database) are complete, accurate and routed through all necessary institutional approvals prior to sponsor and institutional deadlinesProvides Just-in-Time documentation and evidence of compliance, including Human Subjects Research (IRB) and Vertebrate Animal Research (IACUC) protocol approvals, Other Support pages, salary confirmations, and other information as neededDevelops tools, systems, and resources to support and facilitate proposal and award activities, in coordination with PIs and Research ManagementProvides department leadership with monthly reports of new applications/proposals and status updates as well as success rate to ensure appropriate plans are developed for investigators and the use of departmental resourcesAssists Finance and Operations Manager in post-award financial administration, encompassing financial, compliance, and strategy monitoring of department fundsCompiles monthly PI statements containing financial information for each PI's fund portfolio to identify actionable items that need to be addressed, in collaboration with Finance and Operations ManagerCollaborates with MGB Research Management and institutional officials at collaborating sites to ensure documentation required for subcontractors is complete, agreements are executed, and invoices are sent in accordance with institutional and sponsor guidelinesInstructs PIs and study teams in matters of compliance with institutional and sponsor policies, including Effort Reporting, Progress Reports, Financial Reporting, maintenance of appropriate IRB and IACUC approvals, management of study staff, and appropriate use of fundsCollaborates with department leadership and Principal Investigators to assess and recommend changes in the structure and function of research programsProvides training and/or training opportunities to PIs and study staff for navigating Insight, Epic, PeopleSoft, and other MGB systems, as neededCoordinate activities/projects inside and outside the department in an effort to improve employee morale and engagementOther duties as assigned
QualificationsBachelor's degree required with 1 yr of related experience.Strong financial, accounting, and analytical skillsMeticulous attention to detailExceptional organizational skills and the flexibility to handle multiple tasks and deadline pressuresExcellent verbal and written communication, planning, and organizational skillsEffectiveness in working with diverse audiences and strong customer serviceAbility to work effectively and collaboratively with internal and external stakeholdersExceptional computer skills (including operating systems, word processing, database, and spreadsheets)Ability to tactfully and effectively respond to a broad range of organizational, operational, and complex project management situations, challenges, and constraintsHigh degree of initiative and independent judgmentThink creatively and devise innovative solutionsAbility to adapt under pressure in a highly competitive academic environmentFamiliarity with PeopleSoft, MGB Insight, and eRA Commons strongly preferred
BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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ResponsibilitiesOversees all phases of pre-award grant and contract administration (NIH, industry and foundation grants, sundry funds, clinical trials, etc.) with the department's Research AdministratorResponsible for verification of sponsor guidelines and compliance, generating budgets, and compiling proposals for submission to MGB Research ManagementDevelops, implements, and maintains research policies, procedures, and systems consistent with Department, Institution, and sponsor agency guidelinesEnsures applications submitted through Insight (BWH's electronic grants database) are complete, accurate and routed through all necessary institutional approvals prior to sponsor and institutional deadlinesProvides Just-in-Time documentation and evidence of compliance, including Human Subjects Research (IRB) and Vertebrate Animal Research (IACUC) protocol approvals, Other Support pages, salary confirmations, and other information as neededDevelops tools, systems, and resources to support and facilitate proposal and award activities, in coordination with PIs and Research ManagementProvides department leadership with monthly reports of new applications/proposals and status updates as well as success rate to ensure appropriate plans are developed for investigators and the use of departmental resourcesAssists Finance and Operations Manager in post-award financial administration, encompassing financial, compliance, and strategy monitoring of department fundsCompiles monthly PI statements containing financial information for each PI's fund portfolio to identify actionable items that need to be addressed, in collaboration with Finance and Operations ManagerCollaborates with MGB Research Management and institutional officials at collaborating sites to ensure documentation required for subcontractors is complete, agreements are executed, and invoices are sent in accordance with institutional and sponsor guidelinesInstructs PIs and study teams in matters of compliance with institutional and sponsor policies, including Effort Reporting, Progress Reports, Financial Reporting, maintenance of appropriate IRB and IACUC approvals, management of study staff, and appropriate use of fundsCollaborates with department leadership and Principal Investigators to assess and recommend changes in the structure and function of research programsProvides training and/or training opportunities to PIs and study staff for navigating Insight, Epic, PeopleSoft, and other MGB systems, as neededCoordinate activities/projects inside and outside the department in an effort to improve employee morale and engagementOther duties as assigned
QualificationsBachelor's degree required with 1 yr of related experience.Strong financial, accounting, and analytical skillsMeticulous attention to detailExceptional organizational skills and the flexibility to handle multiple tasks and deadline pressuresExcellent verbal and written communication, planning, and organizational skillsEffectiveness in working with diverse audiences and strong customer serviceAbility to work effectively and collaboratively with internal and external stakeholdersExceptional computer skills (including operating systems, word processing, database, and spreadsheets)Ability to tactfully and effectively respond to a broad range of organizational, operational, and complex project management situations, challenges, and constraintsHigh degree of initiative and independent judgmentThink creatively and devise innovative solutionsAbility to adapt under pressure in a highly competitive academic environmentFamiliarity with PeopleSoft, MGB Insight, and eRA Commons strongly preferred
BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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