City of New York
Harlem Neighborhood Health Administration Business Partner
City of New York, Suffolk, Virginia, United States, 23437
ONLY PERMANENT EMPLOYEES IN THE TITLE PRINCIPAL ADMINISTRATIVE ASSOCIATE.
AGENCY DESCRIPTION:Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises, we are a hub for public health innovation, expertise, and programs and services.
PROGRAM/JOB DESCRIPTION:The Bureau of Harlem Neighborhood Health (Harlem BNH) supports the agency's mission to protect and promote the health of all New Yorkers. Harlem BNH focuses on the structural and root causes of health disparity outcomes and develops programs to address these outcomes with input from partners and residents. The Harlem Bureau seeks to hire an Administrative Business Partner to organize and manage the Bureau's administration and office duties.
Duties will include but not be limited to:Provide administrative support to AC and ED by coordinating internal and external meetings, events, and presentations.Manage bureau meetings by setting agendas, facilitating discussions, gathering meeting outcomes, and tracking action items/next steps.Support leadership in operationalizing annual goals by providing feedback and experience.Manage administrative functions of the bureau, including:Partner with BFAS/HR to update and track Bureau staffing and HR policies.Coordinate new hire onboarding and staff offboarding.Manage administrative procurement, complete purchase orders and contracts, and support budget tracking.Liaise with BFAS Operations, facility management, and IT.Identify areas of improvement across the bureau and make actionable recommendations.Organize office operations and procedures and assign and monitor administrative functions.Oversee facility conditions and coordinate with vendors and IT.Coordinate building events and guests.Manage and supervise office management staff.Complete special projects and initiatives.Represent Bureau of Harlem Neighborhood Health at meetings as needed.Minimum Qualifications:A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; orAn associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; orA four-year high school diploma or its educational equivalent approved by a State's department of education and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; orEducation and/or experience equivalent to the above. However, all candidates must possess the one year of administrative or supervisory experience as described above.Preferred Skills:Active collaborator with varied audiences, excellent written, verbal, and active listening communication skills, strong coordination and organizational skills, detail-oriented, good time management, positive attitude, strong work ethic, and excellent customer-service skills. Proficient with Microsoft Office suite, including Word, Excel, and PowerPoint.
Residency Requirement:New York City residency is generally required within 90 days of appointment.
Additional Information:The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.
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AGENCY DESCRIPTION:Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises, we are a hub for public health innovation, expertise, and programs and services.
PROGRAM/JOB DESCRIPTION:The Bureau of Harlem Neighborhood Health (Harlem BNH) supports the agency's mission to protect and promote the health of all New Yorkers. Harlem BNH focuses on the structural and root causes of health disparity outcomes and develops programs to address these outcomes with input from partners and residents. The Harlem Bureau seeks to hire an Administrative Business Partner to organize and manage the Bureau's administration and office duties.
Duties will include but not be limited to:Provide administrative support to AC and ED by coordinating internal and external meetings, events, and presentations.Manage bureau meetings by setting agendas, facilitating discussions, gathering meeting outcomes, and tracking action items/next steps.Support leadership in operationalizing annual goals by providing feedback and experience.Manage administrative functions of the bureau, including:Partner with BFAS/HR to update and track Bureau staffing and HR policies.Coordinate new hire onboarding and staff offboarding.Manage administrative procurement, complete purchase orders and contracts, and support budget tracking.Liaise with BFAS Operations, facility management, and IT.Identify areas of improvement across the bureau and make actionable recommendations.Organize office operations and procedures and assign and monitor administrative functions.Oversee facility conditions and coordinate with vendors and IT.Coordinate building events and guests.Manage and supervise office management staff.Complete special projects and initiatives.Represent Bureau of Harlem Neighborhood Health at meetings as needed.Minimum Qualifications:A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; orAn associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; orA four-year high school diploma or its educational equivalent approved by a State's department of education and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; orEducation and/or experience equivalent to the above. However, all candidates must possess the one year of administrative or supervisory experience as described above.Preferred Skills:Active collaborator with varied audiences, excellent written, verbal, and active listening communication skills, strong coordination and organizational skills, detail-oriented, good time management, positive attitude, strong work ethic, and excellent customer-service skills. Proficient with Microsoft Office suite, including Word, Excel, and PowerPoint.
Residency Requirement:New York City residency is generally required within 90 days of appointment.
Additional Information:The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.
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