The Mom Project
Office Manager – Public Accounting Firm
The Mom Project, Pleasanton, California, United States, 94566
The salary range for this position is $70,000.00 - $90,000.00.Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.The Mom Project is excited to partner with
Sensiba
in their search for an
Office Manager . This role will be
Hybrid
in the
Bay Area, Pleasanton, or San Jose, CA . The ideal candidate must have experience managing/leading a team of direct reports. Leadership experience is key for this role.At
Sensiba , we believe in providing our clients with more than just a tax strategy or compliance report — we believe in helping people reach their goals and rest better knowing that they have someone on their side. We help families plan for their financial future, assist businesses in reaching their revenue goals, and we support CEOs and business owners with backend tasks so they can focus on their passion.Named a Top 100 Accounting Firm and Top Workplace USA, we’re recognized for exceptional employee engagement and dedication in helping our clients solve problems, navigate complexity, and build a foundation for sustainable growth.In 2018, we became a certified B Corporation (B Corp). The B Corp certification distinguishes companies that use the power of business to solve social and environmental problems.Position Summary
We have an exciting opportunity for a
Tax Administrator
to help our Tax Administration department in a variety of important ways. The Tax Administrator is responsible for assisting in the coordination of our process improvement and tax training for Administrative Assistants and Executive Assistants, as well as assisting in other areas of Tax, including performance management, Promapp processes, tax software improvement, billing, automation, project management, and other related projects, as needed.Essential Functions
Facilitate tax administrative training schedule on all tax softwarePrepare training materials/schedulesTrain newly acquired tax office staff on admin procedures/processesReview all Promapp processes and maintain updatesSchedule regular tax administrative process improvement workshopsSchedule regular check-in meetings with tax Executive AssistantsResearch/review new software solutions and/or updatesWork with ops teams as tax administrative representativeManage tax deadline project clean-up and updatesAttend Tax Manager WIP meetings and communicate any updates to administrative staffStay up to date on IRS changes and update tax administrative staff accordinglyGenerate invoices after-tax work completedWork with IT on automation of tax administrative processesMaintain and update all tax administrative documents and communicate them to administrative staffSkills/Attributes
Experience working in a paper-less environmentExcellent analytical and organizational skillsMotivated to make a meaningful impact on our firm and to develop oneself professionallyProven leadership and communication skillsEffectively recognize and solve problemsIntellectually curious to improve processes and increase efficiency within the firmAttention to detail and ability to step back and apply big-picture thinkingMust have clear and strong written, verbal, and active listening skillsWork well under pressure and with a team; able to meet deadlinesAbility to work independently and exercise good professional judgmentTeam player with the desire to be an active participant within the firmFlexibility and openness to work on a variety of assignments, able to multi-taskAbility to learn processes quickly and apply systems thinkingStrong desire to maintain a client service approach and exceed expectationsStrong technical skills, with proficiency in Excel, Word, Outlook and PowerPoint, and use of Promapp and tax software systemsEducation, Knowledge, Training And Experience
A Bachelor’s degree in a related area of discipline preferredMinimum 5 years of administrative experienceAbility to travel throughout the SF Bay Area as requiredExperience supporting a public accounting or professional services firm is highly preferredMUST be enthusiastic about the opportunity to support our Tax Administrative team!There are many reasons to join the Sensiba team: generous benefits, competitive compensation, professional advancement opportunities, and above all — our people. If you're looking for an environment that offers you growth, success, and professionalism without compromising your family, passions, and life outside of work, apply today!Sensiba LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.Sensiba LLP complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at talent@sensiba.com.Compensation may vary based on skills, role, and location. This position may be eligible for an annual discretionary bonus.
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Sensiba
in their search for an
Office Manager . This role will be
Hybrid
in the
Bay Area, Pleasanton, or San Jose, CA . The ideal candidate must have experience managing/leading a team of direct reports. Leadership experience is key for this role.At
Sensiba , we believe in providing our clients with more than just a tax strategy or compliance report — we believe in helping people reach their goals and rest better knowing that they have someone on their side. We help families plan for their financial future, assist businesses in reaching their revenue goals, and we support CEOs and business owners with backend tasks so they can focus on their passion.Named a Top 100 Accounting Firm and Top Workplace USA, we’re recognized for exceptional employee engagement and dedication in helping our clients solve problems, navigate complexity, and build a foundation for sustainable growth.In 2018, we became a certified B Corporation (B Corp). The B Corp certification distinguishes companies that use the power of business to solve social and environmental problems.Position Summary
We have an exciting opportunity for a
Tax Administrator
to help our Tax Administration department in a variety of important ways. The Tax Administrator is responsible for assisting in the coordination of our process improvement and tax training for Administrative Assistants and Executive Assistants, as well as assisting in other areas of Tax, including performance management, Promapp processes, tax software improvement, billing, automation, project management, and other related projects, as needed.Essential Functions
Facilitate tax administrative training schedule on all tax softwarePrepare training materials/schedulesTrain newly acquired tax office staff on admin procedures/processesReview all Promapp processes and maintain updatesSchedule regular tax administrative process improvement workshopsSchedule regular check-in meetings with tax Executive AssistantsResearch/review new software solutions and/or updatesWork with ops teams as tax administrative representativeManage tax deadline project clean-up and updatesAttend Tax Manager WIP meetings and communicate any updates to administrative staffStay up to date on IRS changes and update tax administrative staff accordinglyGenerate invoices after-tax work completedWork with IT on automation of tax administrative processesMaintain and update all tax administrative documents and communicate them to administrative staffSkills/Attributes
Experience working in a paper-less environmentExcellent analytical and organizational skillsMotivated to make a meaningful impact on our firm and to develop oneself professionallyProven leadership and communication skillsEffectively recognize and solve problemsIntellectually curious to improve processes and increase efficiency within the firmAttention to detail and ability to step back and apply big-picture thinkingMust have clear and strong written, verbal, and active listening skillsWork well under pressure and with a team; able to meet deadlinesAbility to work independently and exercise good professional judgmentTeam player with the desire to be an active participant within the firmFlexibility and openness to work on a variety of assignments, able to multi-taskAbility to learn processes quickly and apply systems thinkingStrong desire to maintain a client service approach and exceed expectationsStrong technical skills, with proficiency in Excel, Word, Outlook and PowerPoint, and use of Promapp and tax software systemsEducation, Knowledge, Training And Experience
A Bachelor’s degree in a related area of discipline preferredMinimum 5 years of administrative experienceAbility to travel throughout the SF Bay Area as requiredExperience supporting a public accounting or professional services firm is highly preferredMUST be enthusiastic about the opportunity to support our Tax Administrative team!There are many reasons to join the Sensiba team: generous benefits, competitive compensation, professional advancement opportunities, and above all — our people. If you're looking for an environment that offers you growth, success, and professionalism without compromising your family, passions, and life outside of work, apply today!Sensiba LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.Sensiba LLP complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at talent@sensiba.com.Compensation may vary based on skills, role, and location. This position may be eligible for an annual discretionary bonus.
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