Administrative Assistant, Business & Legal Affairs

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.How we LEAD:Interscope Capitol Labels Group is seeking an Administrative Assistant that will support the Executive and the day-to-day operations of the ICLG Business Affairs team, including the ICLG in-house attorneys. Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail. Multi-tasking and meeting tight deadlines is often necessary.How you’ll CREATE:Coordinate & prioritize meetings involving ICLG Business Affairs staffPhone answering and message taking as requiredResponsible for processing payments in “Uniport” (an online payment system for which the assistant will be trained)Exercise discretion when patching calls, rolling calls, and interrupting meetingsArrange meetings and conference calls via telephone and email/Microsoft Outlook CalendarGreet and direct internal/external Business Affairs meeting participantsBook travel, accommodations, car services & process Travel & Entertainment expensesCreate, send, receive and distribute internal/external company communicationsUMe Business Affairs filing in coordination with other ICLG Business Affairs filersSpecial projects as neededResearch agreements relevant to simple legal documents to be prepared under attorney/senior staff supervisionMaintain and organize files, including all relevant correspondenceMaintain relevant files in the computer-based systemsAssist in department and company projects as neededBring your VIBE:Bachelors Degree and entry level paralegal equivalent experienceMusic/Entertainment Industry experience (legal-related experience preferred)Familiarity with business process workflows (i.e. following a pre-defined business process, understanding how one’s role helps to achieve the overall objective)Ability to interact comfortably and effectively with UMG employees at all levels, including Senior ManagementSelf-motivated, pro-active and resourcefulExcellent follow-through and close attention to detailFlexible – able to adjust to changing priorities and able to multi-taskExcellent customer service skillsExcellent organization and time management skillsStrong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPointMust have excellent verbal, written and interpersonal communication skillsAbility to stay on top of multiple initiatives at one timeAbility to work quickly and accurately under pressurePerks Playlist:Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spiritComprehensive medical, dental, vision, and FSA options, as well as:100% coverage for out-patient mental health servicesWellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)A lifetime fertility support allowance of $30,000 to plan participantsStudent Loan Repayment Assistance and Tuition Reimbursement100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensationVariety of ways to prioritize much-needed time away from work including:Flexible Paid Time Off (PTO) for exempt employees3-weeks PTO for non-exempt employees2-weeks paid Winter Break10 Company Holidays (including Juneteenth and Wellbeing Day)Summer Fridays (between Memorial Day and Labor Day)Generous paid parental leave for every type of parentDisclaimer: This job description only provides an overview of job responsibilities that are subject to change.Universal Music Group is an Equal Opportunity Employer.We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.For more information, please click on the following links.E-Verify Participation Poster: English / SpanishE-Verify Right to Work Poster: English | SpanishJob Category:

Business & Legal AffairsSalary Range:

$24,935 - $61,600The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

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