Witt/Kieffer
Procurement Specialist
Witt/Kieffer, Los Angeles, California, United States, 90079
EOE Statement:
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.Description:Safework specializes in Professional Services for various project types including transportation, education, municipal, and homeland security in the United States. From the beginning of a project to the very end, Safework professionals are committed to integrity, honesty, quality, and performance to ensure project success.Responsibilities:Provide all general administrative support to the Project Team including correspondence processing and distribution, routine filing, and maintenance of office supply stock levels.Coordinate arrangements for meetings and training as required.Provide administrative support by conducting research, assisting on the preparation of statistical reports, and handling information requests.Process RFIs, change orders, and other construction-related documents.Assist in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control.Review, proofread, and edit documents.Prepare and document meeting minutes.Oversee the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.Log invoice data into program management software system. Assist Project Controls staff in preparing documents for monthly reports and other requirements.Assist in providing general accounting and administrative support to the Project Team as directed.Communicate with applicable program construction and professional services vendors as needed.Identify vendor billing discrepancies or inconsistencies and resolve expeditiously.Assist in contracts/task orders/purchase orders financial close-out process.Other duties as assigned.Minimum Required Qualifications:5 years of administrative experience in a fast-paced office environment.Must be proficient with Microsoft Office.Must have keyboarding/computer experience.Must have very strong organizational skills and knowledge of office administration.Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.Position requires demonstrated poise, tact, and diplomacy.At Safework, employees are the key to our success, so we work hard to create opportunities for career advancement such as:Comprehensive Benefits:We offer competitive salaries and comprehensive benefits, including but not limited to paid time off accrual beginning your first day of employment, paid holidays, 401(K) Plan, and medical, dental, and vision insurance.Professional Growth:We assist employees in developing successful career goals as we believe positive and confident employees are a key source of competitive advantage for Safework in the marketplace.Diversity and Inclusion:Safework is committed to providing a work environment free from all forms of employment discrimination, including harassment, because of race, color, sex, gender identity or expression, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, genetic characteristics, physical or mental disability, military or veteran status, or any other characteristic protected by federal, state, or local laws. Selection for roles will be based on merit alone, as we provide equal employment opportunities to all qualified candidates and employees.Position Requirements:Full-Time/Part-Time:
Full-TimePay Range:Position:
Project CoordinatorExempt/Non-Exempt:
ExemptLocation:
Los AngelesAbout the Organization:This position is currently accepting applications.
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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.Description:Safework specializes in Professional Services for various project types including transportation, education, municipal, and homeland security in the United States. From the beginning of a project to the very end, Safework professionals are committed to integrity, honesty, quality, and performance to ensure project success.Responsibilities:Provide all general administrative support to the Project Team including correspondence processing and distribution, routine filing, and maintenance of office supply stock levels.Coordinate arrangements for meetings and training as required.Provide administrative support by conducting research, assisting on the preparation of statistical reports, and handling information requests.Process RFIs, change orders, and other construction-related documents.Assist in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control.Review, proofread, and edit documents.Prepare and document meeting minutes.Oversee the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.Log invoice data into program management software system. Assist Project Controls staff in preparing documents for monthly reports and other requirements.Assist in providing general accounting and administrative support to the Project Team as directed.Communicate with applicable program construction and professional services vendors as needed.Identify vendor billing discrepancies or inconsistencies and resolve expeditiously.Assist in contracts/task orders/purchase orders financial close-out process.Other duties as assigned.Minimum Required Qualifications:5 years of administrative experience in a fast-paced office environment.Must be proficient with Microsoft Office.Must have keyboarding/computer experience.Must have very strong organizational skills and knowledge of office administration.Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.Position requires demonstrated poise, tact, and diplomacy.At Safework, employees are the key to our success, so we work hard to create opportunities for career advancement such as:Comprehensive Benefits:We offer competitive salaries and comprehensive benefits, including but not limited to paid time off accrual beginning your first day of employment, paid holidays, 401(K) Plan, and medical, dental, and vision insurance.Professional Growth:We assist employees in developing successful career goals as we believe positive and confident employees are a key source of competitive advantage for Safework in the marketplace.Diversity and Inclusion:Safework is committed to providing a work environment free from all forms of employment discrimination, including harassment, because of race, color, sex, gender identity or expression, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, genetic characteristics, physical or mental disability, military or veteran status, or any other characteristic protected by federal, state, or local laws. Selection for roles will be based on merit alone, as we provide equal employment opportunities to all qualified candidates and employees.Position Requirements:Full-Time/Part-Time:
Full-TimePay Range:Position:
Project CoordinatorExempt/Non-Exempt:
ExemptLocation:
Los AngelesAbout the Organization:This position is currently accepting applications.
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