University of Michigan
Admin Specialist Assoc Health (Hybrid)
University of Michigan, Ann Arbor, Michigan, us, 48113
Admin Specialist Assoc Health (Hybrid)
Apply Now
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Department of Internal Medicine is seeking an experienced administrative professional to support Dr. Eugene Chen and his research lab members. This person must exercise initiative, independent judgment, diplomacy, as well as have a service-oriented attitude. The successful candidate must be able to provide fast paced exemplary support to the faculty in addition to excellent attention to detail and the ability to prioritize and meet deadlines in a timely fashion.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
Provide advanced administrative support for Dr. Eugen Chen, his junior faculty and lab members research activities.
Coordinates faculty meeting schedules for faculty with a high degree of complexity.
Answer, screen, handle and/or route all program business telephone, fax and email communications.
Format/edit a variety of correspondence and performs document management of all kinds.
Process equipment purchases
Regularly update all faculty reference databases, curriculum vitae, NIH other support documents, and resource pages.
Complete business travel arrangements, including registrations, transportation, lodging, etc., and related external and University forms.
Process reimbursements through Chrome River.
Provide support for all other research administrative projects.
P-Card management and reconciliation
Financial reconciliation and expenses management
Order office supplies, IT supplies, etc.
Other duties as assigned
Required Qualifications*
Minimum of 3-5 years administrative assistant experience
Bachelor's degree required
Demonstrate a high degree of diplomacy and professionalism
Ability to work independently and cooperatively
Demonstrate ability to prioritize and complete tasks in a timely manner
Able to utilize tracking and follow up skills to monitor and coordinate a large volume of work
Demonstrate attention to details. Able to work under pressure when a high degree of accuracy is required
Demonstrate excellent verbal/written communication skills
High level or organization and time management skills
Work experience in a diverse environment, with multiple levels of faculty and staff
Desired Qualifications*
Progressively complex administrative assistant experience
Proficiency in the use of computers and software including Microsoft Office products (Word, Excel, PowerPoint, Outlook)
Skilled in organization and attention to details
Demonstrated ability to handle multiple items simultaneously and produce high-quality work in a timely, accurate and efficient manner.
Ability to work in a team environment and build trust with colleagues, staff, and faculty.
Work independently and self-initiated
Knowledge of University and Department of Internal Medicine policies, procedures, and regulations
Work Schedule
This position is considered hybrid 3 days onsite (NCRC Bldg.26 Rm.361S), 2 days remote.
Work Schedule
Monday-Friday (hybrid)
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
254459
Working Title
Admin Specialist Assoc Health (Hybrid)
Job Title
Admin Specialist Assoc Health
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Medical School
Department
MM Int Med-Cardiology
Posting Begin/End Date
9/13/2024 - 9/27/2024
Career Interest
Administration
Apply Now
Apply Now
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Department of Internal Medicine is seeking an experienced administrative professional to support Dr. Eugene Chen and his research lab members. This person must exercise initiative, independent judgment, diplomacy, as well as have a service-oriented attitude. The successful candidate must be able to provide fast paced exemplary support to the faculty in addition to excellent attention to detail and the ability to prioritize and meet deadlines in a timely fashion.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Responsibilities*
Provide advanced administrative support for Dr. Eugen Chen, his junior faculty and lab members research activities.
Coordinates faculty meeting schedules for faculty with a high degree of complexity.
Answer, screen, handle and/or route all program business telephone, fax and email communications.
Format/edit a variety of correspondence and performs document management of all kinds.
Process equipment purchases
Regularly update all faculty reference databases, curriculum vitae, NIH other support documents, and resource pages.
Complete business travel arrangements, including registrations, transportation, lodging, etc., and related external and University forms.
Process reimbursements through Chrome River.
Provide support for all other research administrative projects.
P-Card management and reconciliation
Financial reconciliation and expenses management
Order office supplies, IT supplies, etc.
Other duties as assigned
Required Qualifications*
Minimum of 3-5 years administrative assistant experience
Bachelor's degree required
Demonstrate a high degree of diplomacy and professionalism
Ability to work independently and cooperatively
Demonstrate ability to prioritize and complete tasks in a timely manner
Able to utilize tracking and follow up skills to monitor and coordinate a large volume of work
Demonstrate attention to details. Able to work under pressure when a high degree of accuracy is required
Demonstrate excellent verbal/written communication skills
High level or organization and time management skills
Work experience in a diverse environment, with multiple levels of faculty and staff
Desired Qualifications*
Progressively complex administrative assistant experience
Proficiency in the use of computers and software including Microsoft Office products (Word, Excel, PowerPoint, Outlook)
Skilled in organization and attention to details
Demonstrated ability to handle multiple items simultaneously and produce high-quality work in a timely, accurate and efficient manner.
Ability to work in a team environment and build trust with colleagues, staff, and faculty.
Work independently and self-initiated
Knowledge of University and Department of Internal Medicine policies, procedures, and regulations
Work Schedule
This position is considered hybrid 3 days onsite (NCRC Bldg.26 Rm.361S), 2 days remote.
Work Schedule
Monday-Friday (hybrid)
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
254459
Working Title
Admin Specialist Assoc Health (Hybrid)
Job Title
Admin Specialist Assoc Health
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Medical School
Department
MM Int Med-Cardiology
Posting Begin/End Date
9/13/2024 - 9/27/2024
Career Interest
Administration
Apply Now