ZemiTek
Program Assistant - Senior (USAID/ES)
ZemiTek, Washington, District of Columbia, us, 20022
Who We AreZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.Position Description
The Office of the Executive Secretariat (ES) functions as the Office of the Administrator's (A/AID) coordination and communications mechanism. It is also the authoritative channel for official communications within USAID and between USAID and the interagency community, including information and recommendations from USAID to the White House, the National Security Council, the Department of State, and other government departments and agencies. The ES management team is comprised of the Executive Secretary and two Deputy Executive Secretaries who manage the Operations Team and Liaison Team.ES also provides administrative management services to the Office of the Administrator and the units housed within A/AID, including the Office of the Agency Counselor (C/AID), Office of the White House Liaison (WHL), and the Office of Budget and Resource Management (BRM). The Operations Team facilitates all things administrative for offices under the A/AID in areas such as facilities maintenance, property management, inventory/supply management, security administration, secure and non-secure conference room reservations, procurement, travel management, and human resources management.Location:
Washington D.C.Work Schedule:
Full-time, 5 days in the officeStarting Salary Range:
$94,199 - $100,409.66 a year with the starting salary determined based on candidate’s knowledge, skills, experience, and education, in addition to budget availability.Clearance:
Ability to obtain a Secret clearance.Responsibilities
The Program Assistant provides front-facing support to the Office of the Executive Secretariat (ES) by performing a variety of both complex and routine administrative and analytical duties that are critical to the overall functioning of the ES. The duties range from basic office tasks such as answering multi-line telephones, managing official correspondence, and distributing mail to coordinating with USAID bureaus/offices, managing conference room calendars and assigning invitations and scheduling requests to appropriate action offices.The incumbent will be primarily responsible for acting as the office receptionist and will be required to personally handle routine inquiries and responses requiring knowledge of the organization's activities and/or its internal administrative procedures.Directs office guests, screens and routes telephone calls, and escorts visitors;Exercises exclusive control over the long- and short-term calendar of assigned principal;Maintains and updates contact lists, listservs, databases, and directories;Sorts and distributes incoming mail to appropriate staff;Makes travel arrangements including reserving flight itineraries, hotel lodging, and reconciling travel vouchers;Interacts with Agency bureau/independent office staff and interagency community members to coordinate a variety of administrative tasks;Manages conference room calendars and responds to requests for reservations for the Administrator’s conference room, secure conference room, and ES Team Room;Coordinates logistics for conference room reservations (audio-visual equipment, room set-up, special accommodations, etc.) for events coordinated by the Front Office;Responds to non-technical requests and follows-up to ensure that all issues have been addressed;Provides backstop/substitute support in the absence of Office Management Support team members;Performs other duties as assigned.Qualifications
•
Bachelor’s Degree
is required with
five (5)
years of relevant experience or
high school diploma
with
ten (10)
years of relevant experience.What We Believe
ZemiTek
is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.ZemiTek
is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.ZemiTek
embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
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The Office of the Executive Secretariat (ES) functions as the Office of the Administrator's (A/AID) coordination and communications mechanism. It is also the authoritative channel for official communications within USAID and between USAID and the interagency community, including information and recommendations from USAID to the White House, the National Security Council, the Department of State, and other government departments and agencies. The ES management team is comprised of the Executive Secretary and two Deputy Executive Secretaries who manage the Operations Team and Liaison Team.ES also provides administrative management services to the Office of the Administrator and the units housed within A/AID, including the Office of the Agency Counselor (C/AID), Office of the White House Liaison (WHL), and the Office of Budget and Resource Management (BRM). The Operations Team facilitates all things administrative for offices under the A/AID in areas such as facilities maintenance, property management, inventory/supply management, security administration, secure and non-secure conference room reservations, procurement, travel management, and human resources management.Location:
Washington D.C.Work Schedule:
Full-time, 5 days in the officeStarting Salary Range:
$94,199 - $100,409.66 a year with the starting salary determined based on candidate’s knowledge, skills, experience, and education, in addition to budget availability.Clearance:
Ability to obtain a Secret clearance.Responsibilities
The Program Assistant provides front-facing support to the Office of the Executive Secretariat (ES) by performing a variety of both complex and routine administrative and analytical duties that are critical to the overall functioning of the ES. The duties range from basic office tasks such as answering multi-line telephones, managing official correspondence, and distributing mail to coordinating with USAID bureaus/offices, managing conference room calendars and assigning invitations and scheduling requests to appropriate action offices.The incumbent will be primarily responsible for acting as the office receptionist and will be required to personally handle routine inquiries and responses requiring knowledge of the organization's activities and/or its internal administrative procedures.Directs office guests, screens and routes telephone calls, and escorts visitors;Exercises exclusive control over the long- and short-term calendar of assigned principal;Maintains and updates contact lists, listservs, databases, and directories;Sorts and distributes incoming mail to appropriate staff;Makes travel arrangements including reserving flight itineraries, hotel lodging, and reconciling travel vouchers;Interacts with Agency bureau/independent office staff and interagency community members to coordinate a variety of administrative tasks;Manages conference room calendars and responds to requests for reservations for the Administrator’s conference room, secure conference room, and ES Team Room;Coordinates logistics for conference room reservations (audio-visual equipment, room set-up, special accommodations, etc.) for events coordinated by the Front Office;Responds to non-technical requests and follows-up to ensure that all issues have been addressed;Provides backstop/substitute support in the absence of Office Management Support team members;Performs other duties as assigned.Qualifications
•
Bachelor’s Degree
is required with
five (5)
years of relevant experience or
high school diploma
with
ten (10)
years of relevant experience.What We Believe
ZemiTek
is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.ZemiTek
is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.ZemiTek
embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
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