University of Washington
ASSOCIATE DIRECTOR OF HUMAN RESOURCES
University of Washington, Seattle, Washington, us, 98127
Req #: 233662
Department: DEPARTMENT OF FAMILY MEDICINE
Posting Date: 04/30/2024
Closing Info: Open Until Filled
Salary: $7,250 - $10,874 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website,
click here .
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
POSITION PURPOSE
Reporting to the Vice Chair for Finance & Administration (VCFA), the Associate Director (AD) provides expert HR guidance and direction on complex processes and compliance issues associated with recruitment, hiring, onboarding, performance evaluations, performance management, employee relations, compensation, benefits, leave management, and separation. The AD will be responsible for direction of a well-trained, efficient, and customer service-oriented team dedicated to HR & Faculty Affairs. The AD will develop, implement, and direct results-oriented initiatives and systems that are sensitive to the cultures of the University of Washington broadly, School of Medicine (SoM), UW Medicine, University of Washington Physicians (UWP), and the Veterans’ Administration Puget Sound Health Care System (SVAH). The AD will use an advanced level understanding of the federal, state, university and SoM policies in these areas to define and evaluate best practices to be initiated and implemented across the department to serve faculty, trainees, staff, and students. Further, this position will work with related partners for any necessary review, development and upkeep of department practice in accordance with changing laws, statutes and policies.
DUTIES AND RESPONSIBILITIES
40% - Operations, Process Improvement, HR/Academic Affairs Policy Review and DevelopmentDevelop, implement, and maintain formal policies and procedures to ensure a strong HR program that is compliant with State, Federal, University, and School of Medicine requirements.Continuously review scope of activities necessary to successfully complete operations in HR/FA domain; ensure new mandated processes and systems become embedded into procedures, refining as necessary.Provide direction to the team such that all on-going HR/Faculty Affairs processes for hiring, payroll, leave management, faculty appointment, credentialing, and promotions as well as other cyclical activities are completed on time and accurately.Build cyclical activities of Human Resources and Faculty Affairs into schedules to ensure compliance with time-sensitive activities.Oversee and ensure smooth recruiting and on-boarding processes of new faculty and staff, including introduction to our culture.Conduct and document exit interviews.Oversee and provide expertise on all forms of leave for staff and academic employees, including FMLA and discretionary leave. Manage communications related to leave.Monitor Workday approvals and entry as needed and delegate where appropriate.Provide reports and analysis to the VCFA and HR teams related to salaries, hiring trends, and aligning this information with department needs.Oversight for annual policy requirements, including annual information protection attestation, work from home documentations, etc.In partnership with the VCFA, serve as main liaison between the Department, School, and UW HR/AHR affiliated offices.Oversee organized record keeping and consistent maintenance of files.Actively participate on department Leadership Committees including the Justice, Equity, Diversity, and Inclusion Committee.Partner with the Vice Chair of Justice, Equity, Diversity, and Inclusion (JEDI), on initiatives to support and grow these values in the Department of Family Medicine.
30% - Manage Academic Human Resources for the Department of Family MedicineDirect academic human resources activities in the department, delegating tasks and projects as appropriate, and ensuring the work is done in compliance with policies and procedures.Ensure an up-to-date understanding of all UW policies and procedures related to academic human resources, and develop and implement department policies and procedures in coordination with those. Advise on and communicate these policies and procedures to department leadership, faculty, and staff.Serve as the department liaison and spokesperson for the DFM Academic Human Resources Program. Represent Academic Human Resources at DFM Leadership Committees, faculty and staff meetings, and UW SOM meetings. Guide DFM leadership and search committees on academic faculty recruitments and evaluation tools.Coordinate with and advise the Chair regarding salary setting and serve as the point person on faculty offers and practice plan compliance.Oversee the coordination of new faculty appointments and reappointments each year.Oversee policies and processes for new faculty onboarding and orientation.Ensure faculty with clinical assignments are credentialed appropriately with the Office of Medical Staff Appointments.Collaborate closely with Vice Chair for Faculty Affairs and Appointments and Promotions Committee.
30% - Oversee Staff Human Resources ProgramAdvise DFM Leadership on complex UW and SOM policies, federal and state employment laws, as they apply to staff.Oversee the work of HR staff, including new staff hires, onboarding, salary setting and review, reclassifications, leave management, and other relevant areas to ensure compliance, parity, and standardization across units.Collaborate with DFM leaders to build staff recognition and professional development programs.Investigate complaints and discuss and support resolution options.Coach managers and collaborate with UW HR partners to create corrective action plans, lead progressive performance management meetings, potentially including dismissal.Understand labor relations policies and practices and interpret to staff.Act as the departmental expert on the structure of grievances and terminations.Direct the staff annual review process for the department.Oversee full employee life-cycle activities for all permanent staff, temporary staff, and students.Provide mentoring to staff.
MINIMUM REQUIREMENTSMaster's Degree in related field.At least 3 years of Human Resources and Supervisory experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTSDemonstrated commitment to equity, diversity, and inclusion.Exhibit knowledge of and familiarity with laws, regulations, and policies related to employment, labor relations, and human resources.Outstanding interpersonal skills.Excellent analytical and organizational abilities.Demonstrated ability exercising a high level of confidentiality and working with sensitive information.
DESIRED QUALIFICATIONSExperience in Academic Environments.
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.#J-18808-Ljbffr
Department: DEPARTMENT OF FAMILY MEDICINE
Posting Date: 04/30/2024
Closing Info: Open Until Filled
Salary: $7,250 - $10,874 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website,
click here .
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
POSITION PURPOSE
Reporting to the Vice Chair for Finance & Administration (VCFA), the Associate Director (AD) provides expert HR guidance and direction on complex processes and compliance issues associated with recruitment, hiring, onboarding, performance evaluations, performance management, employee relations, compensation, benefits, leave management, and separation. The AD will be responsible for direction of a well-trained, efficient, and customer service-oriented team dedicated to HR & Faculty Affairs. The AD will develop, implement, and direct results-oriented initiatives and systems that are sensitive to the cultures of the University of Washington broadly, School of Medicine (SoM), UW Medicine, University of Washington Physicians (UWP), and the Veterans’ Administration Puget Sound Health Care System (SVAH). The AD will use an advanced level understanding of the federal, state, university and SoM policies in these areas to define and evaluate best practices to be initiated and implemented across the department to serve faculty, trainees, staff, and students. Further, this position will work with related partners for any necessary review, development and upkeep of department practice in accordance with changing laws, statutes and policies.
DUTIES AND RESPONSIBILITIES
40% - Operations, Process Improvement, HR/Academic Affairs Policy Review and DevelopmentDevelop, implement, and maintain formal policies and procedures to ensure a strong HR program that is compliant with State, Federal, University, and School of Medicine requirements.Continuously review scope of activities necessary to successfully complete operations in HR/FA domain; ensure new mandated processes and systems become embedded into procedures, refining as necessary.Provide direction to the team such that all on-going HR/Faculty Affairs processes for hiring, payroll, leave management, faculty appointment, credentialing, and promotions as well as other cyclical activities are completed on time and accurately.Build cyclical activities of Human Resources and Faculty Affairs into schedules to ensure compliance with time-sensitive activities.Oversee and ensure smooth recruiting and on-boarding processes of new faculty and staff, including introduction to our culture.Conduct and document exit interviews.Oversee and provide expertise on all forms of leave for staff and academic employees, including FMLA and discretionary leave. Manage communications related to leave.Monitor Workday approvals and entry as needed and delegate where appropriate.Provide reports and analysis to the VCFA and HR teams related to salaries, hiring trends, and aligning this information with department needs.Oversight for annual policy requirements, including annual information protection attestation, work from home documentations, etc.In partnership with the VCFA, serve as main liaison between the Department, School, and UW HR/AHR affiliated offices.Oversee organized record keeping and consistent maintenance of files.Actively participate on department Leadership Committees including the Justice, Equity, Diversity, and Inclusion Committee.Partner with the Vice Chair of Justice, Equity, Diversity, and Inclusion (JEDI), on initiatives to support and grow these values in the Department of Family Medicine.
30% - Manage Academic Human Resources for the Department of Family MedicineDirect academic human resources activities in the department, delegating tasks and projects as appropriate, and ensuring the work is done in compliance with policies and procedures.Ensure an up-to-date understanding of all UW policies and procedures related to academic human resources, and develop and implement department policies and procedures in coordination with those. Advise on and communicate these policies and procedures to department leadership, faculty, and staff.Serve as the department liaison and spokesperson for the DFM Academic Human Resources Program. Represent Academic Human Resources at DFM Leadership Committees, faculty and staff meetings, and UW SOM meetings. Guide DFM leadership and search committees on academic faculty recruitments and evaluation tools.Coordinate with and advise the Chair regarding salary setting and serve as the point person on faculty offers and practice plan compliance.Oversee the coordination of new faculty appointments and reappointments each year.Oversee policies and processes for new faculty onboarding and orientation.Ensure faculty with clinical assignments are credentialed appropriately with the Office of Medical Staff Appointments.Collaborate closely with Vice Chair for Faculty Affairs and Appointments and Promotions Committee.
30% - Oversee Staff Human Resources ProgramAdvise DFM Leadership on complex UW and SOM policies, federal and state employment laws, as they apply to staff.Oversee the work of HR staff, including new staff hires, onboarding, salary setting and review, reclassifications, leave management, and other relevant areas to ensure compliance, parity, and standardization across units.Collaborate with DFM leaders to build staff recognition and professional development programs.Investigate complaints and discuss and support resolution options.Coach managers and collaborate with UW HR partners to create corrective action plans, lead progressive performance management meetings, potentially including dismissal.Understand labor relations policies and practices and interpret to staff.Act as the departmental expert on the structure of grievances and terminations.Direct the staff annual review process for the department.Oversee full employee life-cycle activities for all permanent staff, temporary staff, and students.Provide mentoring to staff.
MINIMUM REQUIREMENTSMaster's Degree in related field.At least 3 years of Human Resources and Supervisory experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTSDemonstrated commitment to equity, diversity, and inclusion.Exhibit knowledge of and familiarity with laws, regulations, and policies related to employment, labor relations, and human resources.Outstanding interpersonal skills.Excellent analytical and organizational abilities.Demonstrated ability exercising a high level of confidentiality and working with sensitive information.
DESIRED QUALIFICATIONSExperience in Academic Environments.
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.#J-18808-Ljbffr