Novate Legal Search
Accounting Specialist
Novate Legal Search, Beverly Hills, California, United States, 90211
Boutique firm seeking a dynamic, experienced Accounting Specialist to be based out of the Beverly Hills office.
As an Accounting Specialist, you will be primarily responsible for supporting the day-to-day operational needs for the Accounting, Billing, and Collections teams. As a member of the Accounting Department, you will oversee Firm accounts payable, accounts receivable, collection efforts, and new matter management; additionally, you will serve as the primary back-up for Firm payroll.
Ideal candidates must have 4-5 years of experience in a similar accounting role, preferably within the legal industry.
Responsibilities
Record and reconcile daily cash receipts
Accounts Payable invoice entry and check preparation
Open all Firm new matters in Aderant system, confirm conflicts check, engagement letter, and other procedural elements are complete
Monitor and manage outstanding accounts receivable and collection efforts
Monitor WIP and A/R balances and provide attorneys with thoughtful analysis regarding best course of action for billing and collection of balances
Participate in the monthly distribution of pre-bills to partners for review and revisions; monitor the completion of suggested revisions and finalization of invoices
Complete ad hoc billing requests as requested by attorneys and client-driven requests
Contribute to department and firmwide special projects, collaborating with key personnel in various departments as appropriate
Interact with Aderant and develop expertise with the program
Qualifications
The ideal candidate is self-motivated, detail-oriented, and effective in problem solving
This position requires strong written and verbal communication skills, superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize
The candidate must have strong technology skills, including intermediate to expert level Excel skills
Working knowledge of Aderant is required
SQL knowledge is not necessary, but will be viewed favorably
A four-year degree in Accounting, Finance, Business, or a related field is required
4+ years of relevant accounting and/or billing experience, with legal industry experience preferred; experience with Aderant billing and legal accounting software is a plus.
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As an Accounting Specialist, you will be primarily responsible for supporting the day-to-day operational needs for the Accounting, Billing, and Collections teams. As a member of the Accounting Department, you will oversee Firm accounts payable, accounts receivable, collection efforts, and new matter management; additionally, you will serve as the primary back-up for Firm payroll.
Ideal candidates must have 4-5 years of experience in a similar accounting role, preferably within the legal industry.
Responsibilities
Record and reconcile daily cash receipts
Accounts Payable invoice entry and check preparation
Open all Firm new matters in Aderant system, confirm conflicts check, engagement letter, and other procedural elements are complete
Monitor and manage outstanding accounts receivable and collection efforts
Monitor WIP and A/R balances and provide attorneys with thoughtful analysis regarding best course of action for billing and collection of balances
Participate in the monthly distribution of pre-bills to partners for review and revisions; monitor the completion of suggested revisions and finalization of invoices
Complete ad hoc billing requests as requested by attorneys and client-driven requests
Contribute to department and firmwide special projects, collaborating with key personnel in various departments as appropriate
Interact with Aderant and develop expertise with the program
Qualifications
The ideal candidate is self-motivated, detail-oriented, and effective in problem solving
This position requires strong written and verbal communication skills, superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize
The candidate must have strong technology skills, including intermediate to expert level Excel skills
Working knowledge of Aderant is required
SQL knowledge is not necessary, but will be viewed favorably
A four-year degree in Accounting, Finance, Business, or a related field is required
4+ years of relevant accounting and/or billing experience, with legal industry experience preferred; experience with Aderant billing and legal accounting software is a plus.
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