The University of Chicago
Senior Editorial Associate (EA-II) and Acquisitions Department Coordinator
The University of Chicago, Chicago, Illinois, United States, 60290
Department
Press Books Acquisitions
About the Department
Since its origins in 1890 as one of the three main divisions of the University of Chicago, the University of Chicago Press has embraced as its mission the obligation to disseminate scholarship of the highest standard and to publish serious works that promote education, foster public understanding, and enrich cultural life. Through our books and journals, we seek not only to advance scholarly conversation within and across traditional disciplines but, in keeping with the University of Chicago's experimental tradition, to help define new areas of knowledge and intellectual endeavor.
Job Summary
The Senior Editorial Associate and Acquisitions Department Coordinator (EA) works with the Editorial Director in administering the acquisitions department of the Press’s Books Division. The EA manages daily operation of the Editorial Director’s office, identifies and resolves administrative problems, monitors and reconciles accounts, coordinates logistics of events, and assists the Editorial Director in developing departmental goals and policies. The EA also participates in the acquisition of books in the humanities, assisting the Editorial Director in project approvals at editorial committee meetings and other stages of review.ResponsibilitiesActs as the Editorial Director’s liaison with other Press departments (design, editing, production, marketing).
Refines best practices for departmental workflow.
Guides department staff in use of systems including the University’s Oracle financial system and the Press Books Division database.
Prepares agendas and minutes, and manages logistics, for biweekly editorial committee and launch meetings.
Manages all book award submissions.
Coordinates production schedule tracking on behalf of department.
Manages departmental calendar, setting dates for key meetings.
Maintains online procedural handbook for department and writes cogent notifications to staff about new procedures.
Manages author portal for book abstracts and keywords.
Reviews University financial reports for correct budgetary allocations.
Coordinates student assistants and multiple internship programs.
Has a moderate/high level of authority to plan book estimates, budgets, contracts and proposals.
Participates in the acquisition of new publications by acting as a liaison among acquisitions editors, authors and reviewers as well as other press departments with direction from others. Collects confidential materials and maintains the database of proposals and manuscripts under review.
Participates in scholarly meetings and assists in presenting information at Press editorial, transmittal, and Board meetings. May solicit formal review of manuscripts.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.Work Experience:
Minimum requirements include knowledge and skills developed through
Certifications:---Preferred QualificationsEducation:Bachelor’s degree.
Experience:Two or more years of work in publishing.
Experience in scholarly book acquisitions and administrative work.
Technical Knowledge or Skills:Proficiency in word-processing and spreadsheet programs.
Familiarity with Office 365 applications.
Preferred CompetenciesExcellent verbal and written communication skills.
Interpersonal skills.
Attention to detail.
Organizational skills.
Respond quickly and appropriately to emails and queries.
Maintain confidentiality.
Work as part of a team.
Work independently with a high degree of initiative.
Work on multiple projects simultaneously, set priorities, and meet deadlines.
Manage stressful situations.
Knowledge of database, word processing, and spreadsheet software.
Ability to represent organizations positively to internal and external clients.
Application DocumentsResume (required)
Cover Letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Communications
Role Impact
Individual Contributor
FLSA Status
Non-Exempt
Pay Frequency
Biweekly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an
Affirmative Action/Equal Opportunity/Disabled/Veterans
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr
Press Books Acquisitions
About the Department
Since its origins in 1890 as one of the three main divisions of the University of Chicago, the University of Chicago Press has embraced as its mission the obligation to disseminate scholarship of the highest standard and to publish serious works that promote education, foster public understanding, and enrich cultural life. Through our books and journals, we seek not only to advance scholarly conversation within and across traditional disciplines but, in keeping with the University of Chicago's experimental tradition, to help define new areas of knowledge and intellectual endeavor.
Job Summary
The Senior Editorial Associate and Acquisitions Department Coordinator (EA) works with the Editorial Director in administering the acquisitions department of the Press’s Books Division. The EA manages daily operation of the Editorial Director’s office, identifies and resolves administrative problems, monitors and reconciles accounts, coordinates logistics of events, and assists the Editorial Director in developing departmental goals and policies. The EA also participates in the acquisition of books in the humanities, assisting the Editorial Director in project approvals at editorial committee meetings and other stages of review.ResponsibilitiesActs as the Editorial Director’s liaison with other Press departments (design, editing, production, marketing).
Refines best practices for departmental workflow.
Guides department staff in use of systems including the University’s Oracle financial system and the Press Books Division database.
Prepares agendas and minutes, and manages logistics, for biweekly editorial committee and launch meetings.
Manages all book award submissions.
Coordinates production schedule tracking on behalf of department.
Manages departmental calendar, setting dates for key meetings.
Maintains online procedural handbook for department and writes cogent notifications to staff about new procedures.
Manages author portal for book abstracts and keywords.
Reviews University financial reports for correct budgetary allocations.
Coordinates student assistants and multiple internship programs.
Has a moderate/high level of authority to plan book estimates, budgets, contracts and proposals.
Participates in the acquisition of new publications by acting as a liaison among acquisitions editors, authors and reviewers as well as other press departments with direction from others. Collects confidential materials and maintains the database of proposals and manuscripts under review.
Participates in scholarly meetings and assists in presenting information at Press editorial, transmittal, and Board meetings. May solicit formal review of manuscripts.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.Work Experience:
Minimum requirements include knowledge and skills developed through
Certifications:---Preferred QualificationsEducation:Bachelor’s degree.
Experience:Two or more years of work in publishing.
Experience in scholarly book acquisitions and administrative work.
Technical Knowledge or Skills:Proficiency in word-processing and spreadsheet programs.
Familiarity with Office 365 applications.
Preferred CompetenciesExcellent verbal and written communication skills.
Interpersonal skills.
Attention to detail.
Organizational skills.
Respond quickly and appropriately to emails and queries.
Maintain confidentiality.
Work as part of a team.
Work independently with a high degree of initiative.
Work on multiple projects simultaneously, set priorities, and meet deadlines.
Manage stressful situations.
Knowledge of database, word processing, and spreadsheet software.
Ability to represent organizations positively to internal and external clients.
Application DocumentsResume (required)
Cover Letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Communications
Role Impact
Individual Contributor
FLSA Status
Non-Exempt
Pay Frequency
Biweekly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an
Affirmative Action/Equal Opportunity/Disabled/Veterans
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr