Morehouse College
Sr. Associate Director, Advancement Gift Administration
Morehouse College, Atlanta, Georgia, United States, 30383
Position Details
Job Type
Non-Faculty
Position Title
Sr. Associate Director, Advancement Gift Administration
Position Number
090537
Department
Institutional Advancement
Location
Morehouse College - Atlanta, GA
Position Summary
Reporting to the Associate Vice President, Strategic Advancement Operations, the Sr. Associate Director, Advancement Gift Administration provides strategic leadership and oversight of the daily operations of gift administration, including gift processing, gift accounting and gift compliance. The Sr. Associate Director is responsible for the intake and recording of philanthropic gifts, payments, and pledges to Morehouse College, and will ensure accurate and timely creation of funds and donation processing. S/he oversees the entire gift cycle to ensure that all funds raised reach their designated purpose at the College.
The Sr. Associate Director manages the Gift Accountant, providing leadership for processing of all donor gift types, fund reconciliation, development and execution of specialized reports and metrics, work processes and workflow and training of employees related work processes and procedures. The Sr. Associate Director is knowledgeable about the operations of fund administration, and able to identify trends and patterns, process and protocol, and other elements of asset management required for compliance and auditing matters. The Sr. Associate Director ensures that all donations follow IRS, CASE and Morehouse Accounting Guidelines, enabling accuracy of reporting.
The successful Sr. Associate Director of Gift Administration employs their considerable business and finance acumen; communicates clearly and decisively with leadership, colleagues, and donors; has built trusted relationships with colleagues and holds themselves and their team to the very highest standards of gift administration.
Required Qualifications
Bachelor’s degree
Four+ years of relevant work experience in non-profit gift administration, finance, or similar experience
Through knowledge of gift administration, including gift processing, gift accounting and gift compliance.
Knowledge of IRS and CASE guidelines as it pertains to the processing and receipting of gifts.
Experience in effectively managing and leading direct reports and teams.
Preferred Qualifications
Master’s Degree
Experience working in a Higher Education environment.
Knowledge of Ascend or another fundraising CRM.
Experience with nonprofit and/or fundraising campaigns.
Required Knowledge, Skills, and Abilities
Capable of appropriately handling confidential and proprietary information and use sound judgment in working with sensitive material.
Ability to think critically and identify potential issues before they arise.
Excellent written and verbal communication.
Ability to interact with a wide variety of communication/work styles.
Excellent problem-solving skills.
Proven ability to set priorities, manage detailed multiple projects simultaneously, learn and execute new areas quickly, take ownership of major areas of responsibility, work well under pressure, and meet deadlines.
Demonstrable success with leading and managing multiple stakeholders and competing priorities in a deadline driven, zero-to-no error environment.
Ability to build and maintain relationships with OIA staff, foster teamwork, and work collaboratively with others to drive results and achieve OIA goals.
High degree of accuracy and attention to detail, with ability to synthesize, analyze, and critique.
An inquisitive nature that uses deductive and intuitive reasoning.
Essential Duties/Responsibilities
Manages full scope of gift processing to ensure that all pledges and gifts are accurately captured, entered, deposited, and designated. Accountable for ensuring that all gifts are accurately receipted within 24 hours.
Creates, manages, and reconciles new and existing funds in collaboration with the Office of Business and Finance. Manages new fund setup workflow, including preparing paperwork to initiate process and follow up. Manages pending funds and ensures fund designation aligns with donor intent. Ensures all gifts and pledges are designated to the fund the donor specifies in a timely manner.
Responsible for maintaining gift and pledge data in Ascend, the College’s central donor database. Works with the Office of Business and Finance to ensure that all gifts are properly recorded to the general ledger.
Manages pledge reminders for all active pledges, ensuring that all donors are notified annually of their pledge commitment. Partners with the Director of Advancement Technology and Systems to ensure that all pledge reminders are regularly going out from Givzey, the College’s pledge reminder tool, and on processes to export and load pledge reminder data in Ascend. Monitors and reports monthly on overdue commitments to leadership to ensure optimal collection revenue on a timely basis.
Leads matching gifts, including documenting matching gift program protocols and tracking fulfillment of matches. Partners with the Director of Advancement Technology and Systems to ensure that Advancement is fully utilizing the capabilities of Double the Donation, the College’s matching gift tool. Develops monthly reports on the status of all matching gift opportunities and claims.
Oversees the month end and annual reconciliation of gifts received, including partnering with the Sr. Associate Director of Reporting and Business Intelligence on gift related reporting to internal and external partners and legal and regulatory compliance.
Leads, mentors, and develops direct reports to ensure continuous learning and growth. Ensures direct reports are trained in their assigned job functions and as back-ups to other positions as appropriate. Serves as a back-up as needed.
Ensures that all donor and faculty pledge and gift inquiries are answered and responded to within an appropriate time frame (ideally within a 24-hour period). Serves as a resource and partner for colleagues within OIA, as well as with colleagues in other areas of the College.
Ensures all gift and pledge related policies and processes are documented and that such documentation is kept current. Works closely with external partners to ensure alignment in policies and processes, coordinate reporting, troubleshoot issues as appropriate and ensure accountability. Ensure regular review for process improvements, efficiency gains, and to better serve donors.
Provides expertise to the operations that support the various vehicles and methods for giving to Morehouse College.
Responsible to stay current and knowledgeable about changes and updates to guidelines and regulations that pertain to recording and managing philanthropic gifts. Stay abreast of current and emerging trends in IRS and Case regulations, philanthropy, and fundraising. Communicate with other industry professionals by means of membership and participation in national professional organizations, conferences, vendor training, and electronic mailing lists.
Participate in office and division staff meetings.
Adheres to ethical and confidentiality guidelines of OIA, CASE and APRA.
Perform other related duties as required or assigned.
Percentage Of Time
100
Posting Detail Information
Posting Number
S943P
Number of Vacancies
1
Job Open Date
05/21/2024
Job Close Date
Open Until Filled
No
Special Instructions Summary
EEO Statement Summary
Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.
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Job Type
Non-Faculty
Position Title
Sr. Associate Director, Advancement Gift Administration
Position Number
090537
Department
Institutional Advancement
Location
Morehouse College - Atlanta, GA
Position Summary
Reporting to the Associate Vice President, Strategic Advancement Operations, the Sr. Associate Director, Advancement Gift Administration provides strategic leadership and oversight of the daily operations of gift administration, including gift processing, gift accounting and gift compliance. The Sr. Associate Director is responsible for the intake and recording of philanthropic gifts, payments, and pledges to Morehouse College, and will ensure accurate and timely creation of funds and donation processing. S/he oversees the entire gift cycle to ensure that all funds raised reach their designated purpose at the College.
The Sr. Associate Director manages the Gift Accountant, providing leadership for processing of all donor gift types, fund reconciliation, development and execution of specialized reports and metrics, work processes and workflow and training of employees related work processes and procedures. The Sr. Associate Director is knowledgeable about the operations of fund administration, and able to identify trends and patterns, process and protocol, and other elements of asset management required for compliance and auditing matters. The Sr. Associate Director ensures that all donations follow IRS, CASE and Morehouse Accounting Guidelines, enabling accuracy of reporting.
The successful Sr. Associate Director of Gift Administration employs their considerable business and finance acumen; communicates clearly and decisively with leadership, colleagues, and donors; has built trusted relationships with colleagues and holds themselves and their team to the very highest standards of gift administration.
Required Qualifications
Bachelor’s degree
Four+ years of relevant work experience in non-profit gift administration, finance, or similar experience
Through knowledge of gift administration, including gift processing, gift accounting and gift compliance.
Knowledge of IRS and CASE guidelines as it pertains to the processing and receipting of gifts.
Experience in effectively managing and leading direct reports and teams.
Preferred Qualifications
Master’s Degree
Experience working in a Higher Education environment.
Knowledge of Ascend or another fundraising CRM.
Experience with nonprofit and/or fundraising campaigns.
Required Knowledge, Skills, and Abilities
Capable of appropriately handling confidential and proprietary information and use sound judgment in working with sensitive material.
Ability to think critically and identify potential issues before they arise.
Excellent written and verbal communication.
Ability to interact with a wide variety of communication/work styles.
Excellent problem-solving skills.
Proven ability to set priorities, manage detailed multiple projects simultaneously, learn and execute new areas quickly, take ownership of major areas of responsibility, work well under pressure, and meet deadlines.
Demonstrable success with leading and managing multiple stakeholders and competing priorities in a deadline driven, zero-to-no error environment.
Ability to build and maintain relationships with OIA staff, foster teamwork, and work collaboratively with others to drive results and achieve OIA goals.
High degree of accuracy and attention to detail, with ability to synthesize, analyze, and critique.
An inquisitive nature that uses deductive and intuitive reasoning.
Essential Duties/Responsibilities
Manages full scope of gift processing to ensure that all pledges and gifts are accurately captured, entered, deposited, and designated. Accountable for ensuring that all gifts are accurately receipted within 24 hours.
Creates, manages, and reconciles new and existing funds in collaboration with the Office of Business and Finance. Manages new fund setup workflow, including preparing paperwork to initiate process and follow up. Manages pending funds and ensures fund designation aligns with donor intent. Ensures all gifts and pledges are designated to the fund the donor specifies in a timely manner.
Responsible for maintaining gift and pledge data in Ascend, the College’s central donor database. Works with the Office of Business and Finance to ensure that all gifts are properly recorded to the general ledger.
Manages pledge reminders for all active pledges, ensuring that all donors are notified annually of their pledge commitment. Partners with the Director of Advancement Technology and Systems to ensure that all pledge reminders are regularly going out from Givzey, the College’s pledge reminder tool, and on processes to export and load pledge reminder data in Ascend. Monitors and reports monthly on overdue commitments to leadership to ensure optimal collection revenue on a timely basis.
Leads matching gifts, including documenting matching gift program protocols and tracking fulfillment of matches. Partners with the Director of Advancement Technology and Systems to ensure that Advancement is fully utilizing the capabilities of Double the Donation, the College’s matching gift tool. Develops monthly reports on the status of all matching gift opportunities and claims.
Oversees the month end and annual reconciliation of gifts received, including partnering with the Sr. Associate Director of Reporting and Business Intelligence on gift related reporting to internal and external partners and legal and regulatory compliance.
Leads, mentors, and develops direct reports to ensure continuous learning and growth. Ensures direct reports are trained in their assigned job functions and as back-ups to other positions as appropriate. Serves as a back-up as needed.
Ensures that all donor and faculty pledge and gift inquiries are answered and responded to within an appropriate time frame (ideally within a 24-hour period). Serves as a resource and partner for colleagues within OIA, as well as with colleagues in other areas of the College.
Ensures all gift and pledge related policies and processes are documented and that such documentation is kept current. Works closely with external partners to ensure alignment in policies and processes, coordinate reporting, troubleshoot issues as appropriate and ensure accountability. Ensure regular review for process improvements, efficiency gains, and to better serve donors.
Provides expertise to the operations that support the various vehicles and methods for giving to Morehouse College.
Responsible to stay current and knowledgeable about changes and updates to guidelines and regulations that pertain to recording and managing philanthropic gifts. Stay abreast of current and emerging trends in IRS and Case regulations, philanthropy, and fundraising. Communicate with other industry professionals by means of membership and participation in national professional organizations, conferences, vendor training, and electronic mailing lists.
Participate in office and division staff meetings.
Adheres to ethical and confidentiality guidelines of OIA, CASE and APRA.
Perform other related duties as required or assigned.
Percentage Of Time
100
Posting Detail Information
Posting Number
S943P
Number of Vacancies
1
Job Open Date
05/21/2024
Job Close Date
Open Until Filled
No
Special Instructions Summary
EEO Statement Summary
Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.
#J-18808-Ljbffr