Senior Administrative Assistant with government Experience DHS

Benefits:

Competitive salary

Dental insurance

Health insurance

The candidate shall provide administrative support to CISA Offices and Division executives. Work under this task includes:

· Conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

· Contractor shall provide internal guidance and coordination regarding administrative functions, management controls, metrics development, standard operating procedures, and general administrative compliance.

· The Contractor shall assist in facilitating coordination, response, and monitoring of all document request and correspondence for internal and external taskers using a SharePoint system.

· Coordinate and prepare travel arrangements, authorizations, and vouchers on behalf of staff through the CISA travel system.

· Writing and editing memos, developing spreadsheets, filing, copying documents.

· Preparing correspondence, briefs, and reports for review/approval by Government staff.

· Scheduling meetings, organizing and maintaining calendars for CISA staff

· Taking meeting minutes/notes and providing the same for government approval, distributing minutes/notes once approved.

· Ensuring compliance with current administrative policies and task requirements, executive secretariat guidelines, formats, and procedures; drafts responses to written request; corrects and completes clearance documentation; and utilizes acceptable style, tone, and timeliness.

· Reviewing/analyzing accuracy of grammar, spelling, punctuation, and clarity of writing for proposed tasker responses.

· Providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, room reservations.

· Off-site meeting venue research, as needed.

· Plan and facilitate working sessions and other efforts to identify and coordinate actions to address exercise findings and lessons learned in after action reports.

· Organizing briefing materials and action items by preparing binders or folders for staff, leadership and/or client program offices.

· Manage records in accordance with the DHS Records Management Policy by reviewing, filing, scheduling and archiving documents.

Benefit package

Health Insurance

· Medical, Dental, and Vision coverage are common.

· Health savings accounts (HSA) or flexible spending accounts (FSA).

Retirement Plans

· 401(k) plans with employer matching, allowing employees to save for retirement, often with some employer contribution.

Paid Time Off (PTO)

· Includes vacation days, sick leave, and personal days.

· Paid Federal holidays under government contracts.

Bonuses and Incentives

· Performance-based bonuses.

· Spot bonuses based on clients recognition for going above and beyond.

Life and Disability Insurance

· Group life insurance coverage, with options to purchase additional coverage.

· Short-term and long-term disability insurance.

Professional Development

· Tuition reimbursement or continuing education programs to help employees grow their skills.

· Training programs and professional certifications support career advancement.

Flexible Work Options

· Remote work, hybrid work schedule or flexible hours may be offered, based on projects and regulation set by the client for specific projects.