Administrative Associate II
Russell Tobin & Associates, South San Francisco, CA, United States
What are we looking for in our Administrative Associate II?
Russell Tobin & Associates is supporting a world-class organization that has an opening for Administrative Associate II near South San Francisco, CA.
Essential Duties and Responsibilities:
- Manage team drives and scheduling across multiple time zones using Google Suite.
- Leverage IT systems (cSuite, virtual tools) for efficient collaboration.
- Coordinate internal and external stakeholder relationships, ensuring confidentiality.
- Plan and execute department meetings, team offsites, and events.
- Oversee logistics for meetings with external business partners, including post-meeting follow-up.
- Handle meeting materials, agendas, and lead webcasting and technology setups.
- Assist with onboarding new hires, coordinating the interview process, and preparing hiring packages.
- Maintain internal communications via gSites, newsletters, and team portals.
Required Skills:
- BS/BA degree or equivalent industry experience.
- 5-7 years of administrative or operational experience, preferably with senior leaders.
- Proficiency in Google Suite, Microsoft Office, and cSuite tools (Trello, Jamboard, ZOOM).
- Strong organizational, multitasking, and independent decision-making skills.
- Ability to handle confidential information with discretion.
- Excellent attention to detail, collaboration, and process improvement mindset.
Additional Details:
- Location: South San Francisco, CA 94080
- Position type: 3 months contract
- Pay range: $25-$27/hr. on W2
Must be authorized to work in the United States.
Russell Tobin / Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
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