Office Experience Specialist

To Apply for this Job Click HerePosition SummaryBeacon Hill is seeking an Office Experience Assistant to join our client's team. The Office Experience Assistant will be responsible for ensuring a positive and efficient experience for both staff and visitors at our client's Los Angeles office. You will collaborate with other Office Services team members to manage the day-to-day operations, maintaining a welcoming and organized environment.Responsibilities:- Proactively greeting and assisting staff and guests in the Los Angeles office.- Collaborating with reception to manage and reserve shared spaces.- Providing directions and tips for navigating the office and the Los Angeles area.- Implementing concierge services, including catering and meeting support.- Regularly checking conference rooms, communal areas, offices, and workstations to ensure cleanliness and proper stocking of supplies.- Monitoring housekeeping in both individual and common spaces.- Ensuring all printers are functioning correctly and managing the disposal of confidential material promptly.- Serving as a liaison during office repairs, working with the office services team, building management, and vendors.- Suggesting and implementing creative ideas to enhance office engagement and events.- Assisting with planning and executing office events, such as holiday parties, summer retreats, offsite meetings, and internal celebrations.- Providing logistical support during events and managing on-site vendors.- Facilitating event attendee needs during office happy hours and client meetings.- Partnering with the Office Service and Engagement Lead on data analysis, management projects, and updating office documents.- Coordinating event communication, including preparing guest lists, sending invitations, and tracking RSVPs.- Assisting with budget estimates to ensure events stay within financial guidelines.- Ordering and setting up catering for office meetings and events.- Managing catering budgets and invoices.- Researching and developing relationships with local Los Angeles caterers.- Ordering and organizing office supplies in shared workspaces.- Maintaining office kitchens, replenishing supplies, and ensuring cleanliness.- Handling heavy lifting, including cases of food and drinks, and maintaining kitchen equipment.- Ensuring conference rooms are clean, well-stocked, and set up to meet meeting needs.- Supporting basic IT needs and troubleshooting issues in conference rooms.- Providing daily coverage for reception during breaks and absences.- Offering backup support to other Office Services team members as needed.- Processing and submitting monthly expenses.- Handling ad hoc and special projects as requiredExperience and Qualifications- Bachelor's degree (preferred).- Minimum of 1-2 years' experience in a professional service environment preferred.- Proficiency in Microsoft Office applications, Slack, and Trello.- Strong organizational skills, responsiveness, and the ability to handle challenges with poise and tact.- Excellent written and oral communication skills, along with strong interpersonal abilities.- Flexible team player with a solid customer service orientation.- Ability to work effectively in a fast-paced, challenging environment with strong attention to detail.- Capable of performing successfully in an intellectually intense environment.

1388730_1726494652To Apply for this Job Click Here