KeenLogic
Jr. Financial Analyst
KeenLogic, Washington, District of Columbia, us, 20022
KeenLogic is seeking a Jr. Resource/Financial Analyst to join our team at the U.S House of Representatives. The successful candidate will be responsible for managing and tracking the CEC budget, providing financial reports, and ensuring compliance with procurement policies. Additionally, the role involves supporting the procurement process, overseeing asset management, and offering administrative support to senior management.
Education/Experience Requirements
Bachelor’s degree in a discipline (e.g., Business Administration, Management, Finance) related to the position or an equivalent level of professional work experience. Advanced degree in a discipline related to the position or an equivalent level of professional work experience preferred.
Desired Skills/Knowledge
Educational training and/or professional budgeting and administrative support experienceWorking knowledge of and experience using enterprise software (Peoplesoft, Finmart, Remedy) PeopleSoft Financials or comparable ERP financial systemsExceptional skills in Microsoft Office suite, especially MS Excel. Ability to create and utilize advanced functions and featuresExperience with/in applicable program area/discipline preferred. Knowledge of the legislative environment, U.S. House of Representatives, and the House budget rules and regulations, business processes and operations thereof, preferredExceptionally organized with attention to detail, and ability to work in a fast-paced environmentDemonstrable understanding of financial management principles and objectives. As well a known knowledge of planning processes, project management, budget formulation and procurement systemsProven self-starter with the ability to identify and initiate tasks necessary to support budget execution and formulationAbility to work independently and in a teamAbility to communicate effectively, both orally and in writing, with senior staff, information systems professionals and non-technical users. Must also be able to establish effective working relationships with colleagues and senior staffAbility to analyze problems, evaluate viewpoints and proposals, and recommend appropriate solutions/changesAbility to establish and maintain administrative, quality control, and measurement criteria and processesAbility to handle sensitive and confidential matters with tact, both personal and operational, as well as the ability to exercise judgment and discretionResponsibilities
The Jr. Resource/Financial Analyst will be responsible for working as part of a team, assisting in the conceptualization and execution of video projects throughout all phases of production. Duties include:Assist with the formulation, documentation and execution of the Unit and/or Sub-Unit budget(s) of the CEC. Track execution of annual Directorate budgets for procurement of goods and services. Based on future requirements, organize and allocate operating and capital resources effectively. Examine, analyze, and seek new ways to improve financial management efficiencyMaintain budget data of actual operating figures for comparison with projected and historical budgets. Provide regular and ad hoc financial status reports. Keep management abreast of the organization’s financial status and availability of funds in the budget. Coordinate modifications to the budget in accordance with the CAO budget processProvide assistance with the annual budget formulation process for the business unit. Provide advice and assistance to senior and directorate-level management in the preparation of their annual budgets. Examine budget estimates and proposals for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives. Support project managers in the development and analysis of project funding status in relation to project plansSupport the payment process reconciliation program to ensure compliance with CAO policies and procedures on prompt invoice payment and problem resolution, processing of open receipts and unliquidated obligation, and resolution of potential duplicate paymentsAssist with the review, submission, documentation, and reconciliation of vouchers in support of vendor payments, employee reimbursements, travel cards and purchase cardsReview, maintain and revise procedures governing the formulation, execution and tracking of the CEC budget to ensure compliance with applicable CAO policies and proceduresServe as a Customer Experience Center point of contact for procurement management. Maintain, review, and perform internal audit of CEC procurement information to ensure compliance and proper management, in partnership with the appropriate Office of Acquisition Management (OAM) counterpartAssist with annual procurement planning process to include procurement plan development and monitoring of directorate-level execution against the plan. Monitor expiring contract list and ensure appropriate and timely contract actions are taken to keep required contracts active and appropriately fundedAssist with overseeing asset (e.g., servers, routers) life-cycle replacement program and office equipment planning activitiesProcure goods and services and continuously monitor actual expenditures to ensure CEC units comply with appropriations law and remain within estimated budget. Prepare administrative documents that commit Office of Finance fundsRoutinely reconcile non-personnel budget tracking records with financial reports produced from the financial system to ensure the accuracy of reported data. Periodically analyze operating expenditures to ensure funds have been spent as specified and that excess services are discontinuedServe as resource to CEC staff on matters involving the procurement of services, equipment, supplies, and travel and training activities
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Education/Experience Requirements
Bachelor’s degree in a discipline (e.g., Business Administration, Management, Finance) related to the position or an equivalent level of professional work experience. Advanced degree in a discipline related to the position or an equivalent level of professional work experience preferred.
Desired Skills/Knowledge
Educational training and/or professional budgeting and administrative support experienceWorking knowledge of and experience using enterprise software (Peoplesoft, Finmart, Remedy) PeopleSoft Financials or comparable ERP financial systemsExceptional skills in Microsoft Office suite, especially MS Excel. Ability to create and utilize advanced functions and featuresExperience with/in applicable program area/discipline preferred. Knowledge of the legislative environment, U.S. House of Representatives, and the House budget rules and regulations, business processes and operations thereof, preferredExceptionally organized with attention to detail, and ability to work in a fast-paced environmentDemonstrable understanding of financial management principles and objectives. As well a known knowledge of planning processes, project management, budget formulation and procurement systemsProven self-starter with the ability to identify and initiate tasks necessary to support budget execution and formulationAbility to work independently and in a teamAbility to communicate effectively, both orally and in writing, with senior staff, information systems professionals and non-technical users. Must also be able to establish effective working relationships with colleagues and senior staffAbility to analyze problems, evaluate viewpoints and proposals, and recommend appropriate solutions/changesAbility to establish and maintain administrative, quality control, and measurement criteria and processesAbility to handle sensitive and confidential matters with tact, both personal and operational, as well as the ability to exercise judgment and discretionResponsibilities
The Jr. Resource/Financial Analyst will be responsible for working as part of a team, assisting in the conceptualization and execution of video projects throughout all phases of production. Duties include:Assist with the formulation, documentation and execution of the Unit and/or Sub-Unit budget(s) of the CEC. Track execution of annual Directorate budgets for procurement of goods and services. Based on future requirements, organize and allocate operating and capital resources effectively. Examine, analyze, and seek new ways to improve financial management efficiencyMaintain budget data of actual operating figures for comparison with projected and historical budgets. Provide regular and ad hoc financial status reports. Keep management abreast of the organization’s financial status and availability of funds in the budget. Coordinate modifications to the budget in accordance with the CAO budget processProvide assistance with the annual budget formulation process for the business unit. Provide advice and assistance to senior and directorate-level management in the preparation of their annual budgets. Examine budget estimates and proposals for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives. Support project managers in the development and analysis of project funding status in relation to project plansSupport the payment process reconciliation program to ensure compliance with CAO policies and procedures on prompt invoice payment and problem resolution, processing of open receipts and unliquidated obligation, and resolution of potential duplicate paymentsAssist with the review, submission, documentation, and reconciliation of vouchers in support of vendor payments, employee reimbursements, travel cards and purchase cardsReview, maintain and revise procedures governing the formulation, execution and tracking of the CEC budget to ensure compliance with applicable CAO policies and proceduresServe as a Customer Experience Center point of contact for procurement management. Maintain, review, and perform internal audit of CEC procurement information to ensure compliance and proper management, in partnership with the appropriate Office of Acquisition Management (OAM) counterpartAssist with annual procurement planning process to include procurement plan development and monitoring of directorate-level execution against the plan. Monitor expiring contract list and ensure appropriate and timely contract actions are taken to keep required contracts active and appropriately fundedAssist with overseeing asset (e.g., servers, routers) life-cycle replacement program and office equipment planning activitiesProcure goods and services and continuously monitor actual expenditures to ensure CEC units comply with appropriations law and remain within estimated budget. Prepare administrative documents that commit Office of Finance fundsRoutinely reconcile non-personnel budget tracking records with financial reports produced from the financial system to ensure the accuracy of reported data. Periodically analyze operating expenditures to ensure funds have been spent as specified and that excess services are discontinuedServe as resource to CEC staff on matters involving the procurement of services, equipment, supplies, and travel and training activities
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