Portland Community College
Workday Project Internal Communications Manager (Temp to 2027)
Portland Community College, Portland, Oregon, United States, 97204
Workday Project Internal Communications Manager (Temp to 2027)
Requisition IDreq2278
DepartmentWorkday Project Department
CampusPCC Downtown Center
Employment TypeAdministrative-Full Time
Position Summary
Would you jump at the chance to lead College-wide internal communications for a major multi-year project? If so, consider joining the Academic and Student Affairs Division of Innovation and Technology as the Workday Project Internal Communications Manager. Our team interacts with others at all levels of the organization and enjoys constant variety and challenge. We're looking for a seasoned communications professional who models best practices in change management for projects that support student success. If you are an enthusiastic contributor who enjoys being in the middle of important work, wants to help shape organizational change, and are interested in serving as a key contributor to support the institutional migration to a new enterprise resource planning system (ERP), this is the position for you.
This position is remote with occasional required on-campus meetings.
Under the direction of the Workday Student Project Manager, the Workday Project Communications Manager oversees internal communications strategies, channels and methods that advance the College's Workday Project communications goals with internal constituents, divisions and departments.
This position serves as the point of contact for field inquiries and requests related to communicating and promoting Workday Project activities internally at the College. The Workday Project Communications Manager works with Marketing & Communication to plan and manage the flow of project and adoption communication to staff and partners within divisions such as Information Technology and Human Resources, updating and improving technical aspects of communications infrastructure, tools, channels, and employee email lists, and collaborating on the creation of guidelines and protocols for staff understanding at all levels.
This role serves as the Workday Project internal communications representative on committees that support and/or organize College-wide events. The Workday Project Communications Manager oversees and manages content and publication of the Workday Project website, an internal communications medium designed for staff.
Typical Duties and ResponsibilitiesOversees management and content of the Workday Project website. Creates, manages, and disseminates a digest of news and other content posted through varying communication channels that promotes events, exhibits, awards, and more related to PCC staff's successful adoption of the Workday ERP.Creates a mechanism for garnering news and project change impacts to promote within the Workday Project, and partners with the central Internal Communications team and other College communicators to collaboratively share news with one another.Creates Workday project-related inventory of all internal communications tools and a directory of stakeholder groups. Designs Workday Project protocols for how to use each internal communications tool and distributes it broadly throughout the Project Team for understanding.Serves as the key point of contact for the College to field inquiries related to the Workday Project; helps educate those inquiring about Workday tools, timeline, and change impacts.Attends district-wide committee and task force meetings at the College and collaborates on internal communications needs including district-wide events for faculty and staff.Applies the lens of social justice and racial equity to internal communications work, using the framework of PCC's Strategic Plan as appropriate.Supports special projects as assigned by managementMay supervise administrative services professional, paraprofessionals, technical support, and/or classified staff and perform both direct and indirect supervision through subordinates.Performs other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of:Communications and writing for accessibility with a general audience;Principles and practices of integrated, strategic communications in large organizations;Public relations and public affairs principles;Project management principles and practices;Multiple modalities of distributing information, including webpages, emails, and notices;Supervisory principles.Skills in:
Writing for a general audience in an accessible style;Developing and managing projects;Preparing a variety of communications materials that can be strategically tailored for a multitude of channels and platforms;Developing and maintaining relationships with internal constituents and clients;Navigating complex situations with multiple agendas;Facilitation of group communications processes.Ability to:
Communicate effectively with all levels of management, staff and internal constituents and stakeholders;Work effectively with diverse academic, cultural and ethnic backgrounds of community college staff;Apply analysis and action for racial/social justice grounded processes and outcomes;Actively support development of competencies related to principles of intercultural communication and culturally responsive practices;Be collaborative and supportive as part of a larger team while also being self-directed.See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/internal-communications-manager/
Candidate Profile
These qualifications, skills and abilities are critical for success in this position.Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
Experience developing and managing employee-facing communications plans for complex institutional projectsExperience using internal websites, newsletters, events and other outreach channels to support a project or initiative's successExperience liaising with other organizational communicators to adhere to existing protocols and best practicesExperience working with a communications advisory team of engaged community membersExperience partnering with diverse constituents in prior work environments; applying cultural competency knowledge and understanding to communications workMinimum Qualifications
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
Bachelor's Degree in English, Communications, Business Administration, Education, Public Affairs, Public Administration, or related area.Relevant experience may substitute for the degree requirement on a year-for-year basis.Five (5) years of progressively responsible, professional experience in strategic internal communications, including two years (2) of lead or supervisory experience.Preferred Qualifications
Experience with Workday and/or Banner"Prosci" certification or other formal training in change managementExperience embedding training in an overall change management strategyPosition GradeJ
Starting Salary ExpectationsMinimum$77,862 to range midpoint of $95,377. Placement will generally not exceed the mid-point, based on qualifications, experience, and internal equity.
Position Grade Salary Range$77862 to $112897 Annual Salary
FTE1
PCC Benefits
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. After one year of management or confidential service, PCC also provides a 2% contribution to a 403(b) account for eligible management and confidential personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions.
Paid Leave: (Pro-rated by FTE for Part-Time Employees)- 14.67 hours of vacation leave per month- 1 day of sick leave per month- 12 holidays- 3 additional personal leave days per year
View a complete list of PCC benefits.
Working Conditions and Physical RequirementsWork environment includes frequent disruptions and changes in priorities. Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule.Working hours may vary and occasional evening or weekend work is required. Frequent travel to other locations is required.Must have a valid driver license to operate a motor vehicle in the state of Oregon and possess an acceptable driving record.No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Background Check RequiredYes
Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
Veterans:
DD214Disabled Veterans:
DD214 and Letter from the Department of VA
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.
Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.
Notice of the Availability of the Annual Security Report:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College's (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.
Requisition IDreq2278
DepartmentWorkday Project Department
CampusPCC Downtown Center
Employment TypeAdministrative-Full Time
Position Summary
Would you jump at the chance to lead College-wide internal communications for a major multi-year project? If so, consider joining the Academic and Student Affairs Division of Innovation and Technology as the Workday Project Internal Communications Manager. Our team interacts with others at all levels of the organization and enjoys constant variety and challenge. We're looking for a seasoned communications professional who models best practices in change management for projects that support student success. If you are an enthusiastic contributor who enjoys being in the middle of important work, wants to help shape organizational change, and are interested in serving as a key contributor to support the institutional migration to a new enterprise resource planning system (ERP), this is the position for you.
This position is remote with occasional required on-campus meetings.
Under the direction of the Workday Student Project Manager, the Workday Project Communications Manager oversees internal communications strategies, channels and methods that advance the College's Workday Project communications goals with internal constituents, divisions and departments.
This position serves as the point of contact for field inquiries and requests related to communicating and promoting Workday Project activities internally at the College. The Workday Project Communications Manager works with Marketing & Communication to plan and manage the flow of project and adoption communication to staff and partners within divisions such as Information Technology and Human Resources, updating and improving technical aspects of communications infrastructure, tools, channels, and employee email lists, and collaborating on the creation of guidelines and protocols for staff understanding at all levels.
This role serves as the Workday Project internal communications representative on committees that support and/or organize College-wide events. The Workday Project Communications Manager oversees and manages content and publication of the Workday Project website, an internal communications medium designed for staff.
Typical Duties and ResponsibilitiesOversees management and content of the Workday Project website. Creates, manages, and disseminates a digest of news and other content posted through varying communication channels that promotes events, exhibits, awards, and more related to PCC staff's successful adoption of the Workday ERP.Creates a mechanism for garnering news and project change impacts to promote within the Workday Project, and partners with the central Internal Communications team and other College communicators to collaboratively share news with one another.Creates Workday project-related inventory of all internal communications tools and a directory of stakeholder groups. Designs Workday Project protocols for how to use each internal communications tool and distributes it broadly throughout the Project Team for understanding.Serves as the key point of contact for the College to field inquiries related to the Workday Project; helps educate those inquiring about Workday tools, timeline, and change impacts.Attends district-wide committee and task force meetings at the College and collaborates on internal communications needs including district-wide events for faculty and staff.Applies the lens of social justice and racial equity to internal communications work, using the framework of PCC's Strategic Plan as appropriate.Supports special projects as assigned by managementMay supervise administrative services professional, paraprofessionals, technical support, and/or classified staff and perform both direct and indirect supervision through subordinates.Performs other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of:Communications and writing for accessibility with a general audience;Principles and practices of integrated, strategic communications in large organizations;Public relations and public affairs principles;Project management principles and practices;Multiple modalities of distributing information, including webpages, emails, and notices;Supervisory principles.Skills in:
Writing for a general audience in an accessible style;Developing and managing projects;Preparing a variety of communications materials that can be strategically tailored for a multitude of channels and platforms;Developing and maintaining relationships with internal constituents and clients;Navigating complex situations with multiple agendas;Facilitation of group communications processes.Ability to:
Communicate effectively with all levels of management, staff and internal constituents and stakeholders;Work effectively with diverse academic, cultural and ethnic backgrounds of community college staff;Apply analysis and action for racial/social justice grounded processes and outcomes;Actively support development of competencies related to principles of intercultural communication and culturally responsive practices;Be collaborative and supportive as part of a larger team while also being self-directed.See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/internal-communications-manager/
Candidate Profile
These qualifications, skills and abilities are critical for success in this position.Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
Experience developing and managing employee-facing communications plans for complex institutional projectsExperience using internal websites, newsletters, events and other outreach channels to support a project or initiative's successExperience liaising with other organizational communicators to adhere to existing protocols and best practicesExperience working with a communications advisory team of engaged community membersExperience partnering with diverse constituents in prior work environments; applying cultural competency knowledge and understanding to communications workMinimum Qualifications
To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).
Bachelor's Degree in English, Communications, Business Administration, Education, Public Affairs, Public Administration, or related area.Relevant experience may substitute for the degree requirement on a year-for-year basis.Five (5) years of progressively responsible, professional experience in strategic internal communications, including two years (2) of lead or supervisory experience.Preferred Qualifications
Experience with Workday and/or Banner"Prosci" certification or other formal training in change managementExperience embedding training in an overall change management strategyPosition GradeJ
Starting Salary ExpectationsMinimum$77,862 to range midpoint of $95,377. Placement will generally not exceed the mid-point, based on qualifications, experience, and internal equity.
Position Grade Salary Range$77862 to $112897 Annual Salary
FTE1
PCC Benefits
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.
PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. After one year of management or confidential service, PCC also provides a 2% contribution to a 403(b) account for eligible management and confidential personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.
Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions.
Paid Leave: (Pro-rated by FTE for Part-Time Employees)- 14.67 hours of vacation leave per month- 1 day of sick leave per month- 12 holidays- 3 additional personal leave days per year
View a complete list of PCC benefits.
Working Conditions and Physical RequirementsWork environment includes frequent disruptions and changes in priorities. Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule.Working hours may vary and occasional evening or weekend work is required. Frequent travel to other locations is required.Must have a valid driver license to operate a motor vehicle in the state of Oregon and possess an acceptable driving record.No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Background Check RequiredYes
Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
Veterans:
DD214Disabled Veterans:
DD214 and Letter from the Department of VA
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.
Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.
Notice of the Availability of the Annual Security Report:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College's (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.