Becker & Poliakoff, P.A.
Office Assistant
Becker & Poliakoff, P.A., Stuart, Florida, United States, 34997
Stuart Office Assistant Job Posting
Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!
Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.
We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Wellness Committee and the Mental Health and Well-Being Committee - that ensures our employee's individual health is always a priority.
We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role.
We are currently seeking an experienced Office Assistant for our office located in Stuart, Florida. The ideal candidate will have excellent computer skills and the ability to work in a fast paced and team-oriented environment.
Responsibilities:Assist attorneys and staff with general office and administrative tasks.Serve as a concierge by setting up and cleaning up conference rooms, lounges, and other meeting areas, as well as preparing for luncheons (e.g., ice water, utensils, soft drinks, coffee).Support special projects and deadlines for various departments as needed.Help the Office Manager with general office-related tasks.Perform any additional duties required for the role.Office Services Clerk Responsibilities:
Oversee daily mailroom activities, including receiving vendor deliveries and forwarding receipts to Operations.Ensure timely delivery of faxes, copy jobs, packages, and supplies.Maintain cleanliness and organization of the Office Services/Copy Room area.Manage office supplies and kitchen inventory, coordinating with WPB Office Services.Handle incoming mail, including daily checks of the on-site postal mailbox, and distribute mail to staff.Take outgoing mail, including FedEx and UPS items, to the post office.Assist employees with Office Services procedures.Restock staff printer stations weekly.Assemble and pack boxes for Iron Mountain pickup.Perform any additional duties required for the role.CA File Clerk Responsibilities:
File document binders and pressboards for CA attorneys daily.Scan and bookmark Association documents, tab them appropriately, and cross-reference Certificates of Amendments.Maintain and organize CA files and filing cabinets, including removing non-renewal files.Handle the closing of CA files according to standard procedures.Perform any additional duties required for the role.CA Department Assistant Responsibilities:
Prepare forms for adding/removing the Firm as Registered Agent.Conduct annual corporate searches for clients to check Annual Corporate Report filings and notify clients if not filed.Follow Client Non-Renewal procedures in coordination with the legal assistant.Assist with the physical opening of new files (document binders).Provide support to the Legal Assistant with word processing, including document corrections and finalizing correspondence.Assist with file closures.Enter CA Attorney time in Matter Expert and serve as backup when needed.Perform any additional duties required for the role.LIT File Clerk Responsibilities:
Assist with file closing, including preparation for scanning or Iron Mountain.Perform any additional duties required for the role.Required Skills/Abilities:
Excellent verbal and written communication skills.Strong interpersonal and customer service skills.Excellent organizational skills and attention to detail.Proven time management skills with the ability to meet deadlines.Ability to organize files and manage workflow effectively.Proficiency in Microsoft Office Suite or related software. Familiarity with iManage/Filesite and Aderant is preferred.Education and Experience:
High School Diploma preferred or three years of legal or office-related experience.
Replies are given within 24 hours, so apply today for immediate consideration.
Equal Employment Opportunity
Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.
We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.
As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!
Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.
We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Wellness Committee and the Mental Health and Well-Being Committee - that ensures our employee's individual health is always a priority.
We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role.
We are currently seeking an experienced Office Assistant for our office located in Stuart, Florida. The ideal candidate will have excellent computer skills and the ability to work in a fast paced and team-oriented environment.
Responsibilities:Assist attorneys and staff with general office and administrative tasks.Serve as a concierge by setting up and cleaning up conference rooms, lounges, and other meeting areas, as well as preparing for luncheons (e.g., ice water, utensils, soft drinks, coffee).Support special projects and deadlines for various departments as needed.Help the Office Manager with general office-related tasks.Perform any additional duties required for the role.Office Services Clerk Responsibilities:
Oversee daily mailroom activities, including receiving vendor deliveries and forwarding receipts to Operations.Ensure timely delivery of faxes, copy jobs, packages, and supplies.Maintain cleanliness and organization of the Office Services/Copy Room area.Manage office supplies and kitchen inventory, coordinating with WPB Office Services.Handle incoming mail, including daily checks of the on-site postal mailbox, and distribute mail to staff.Take outgoing mail, including FedEx and UPS items, to the post office.Assist employees with Office Services procedures.Restock staff printer stations weekly.Assemble and pack boxes for Iron Mountain pickup.Perform any additional duties required for the role.CA File Clerk Responsibilities:
File document binders and pressboards for CA attorneys daily.Scan and bookmark Association documents, tab them appropriately, and cross-reference Certificates of Amendments.Maintain and organize CA files and filing cabinets, including removing non-renewal files.Handle the closing of CA files according to standard procedures.Perform any additional duties required for the role.CA Department Assistant Responsibilities:
Prepare forms for adding/removing the Firm as Registered Agent.Conduct annual corporate searches for clients to check Annual Corporate Report filings and notify clients if not filed.Follow Client Non-Renewal procedures in coordination with the legal assistant.Assist with the physical opening of new files (document binders).Provide support to the Legal Assistant with word processing, including document corrections and finalizing correspondence.Assist with file closures.Enter CA Attorney time in Matter Expert and serve as backup when needed.Perform any additional duties required for the role.LIT File Clerk Responsibilities:
Assist with file closing, including preparation for scanning or Iron Mountain.Perform any additional duties required for the role.Required Skills/Abilities:
Excellent verbal and written communication skills.Strong interpersonal and customer service skills.Excellent organizational skills and attention to detail.Proven time management skills with the ability to meet deadlines.Ability to organize files and manage workflow effectively.Proficiency in Microsoft Office Suite or related software. Familiarity with iManage/Filesite and Aderant is preferred.Education and Experience:
High School Diploma preferred or three years of legal or office-related experience.
Replies are given within 24 hours, so apply today for immediate consideration.
Equal Employment Opportunity
Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.
We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.
As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)