Maricopa Cnty Info Technology
Administrative Specialist Senior
Maricopa Cnty Info Technology, Phoenix, Arizona, United States, 85003
Posting Date09/16/24
Application Deadline09/18/24
Pay RangeMin - Mid - Max$19.65 - $25.83 - $32.00
Job TypeUnclassified
DepartmentSheriff
About the Position
Are you a master organizer and multi-tasker? Consider applying for our Administrative Specialist Senior position.
The Administrative Specialist Senior provides complex and widely varied administrative duties in support of the Bureau of Internal Oversight/Community Outreach Unit in the Maricopa County Sheriff's Office. This role performs work requiring independent judgment within established guidelines and regularly interacts with employees of all levels, other agencies, and the public.
Apply now to work with a dynamic group of diverse and talented professionals.
About the Maricopa County Sheriff's Office:
Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO - become one with us!
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education
High school diploma or GEDExperience
Three (3) years of administrative experienceOR
Combined education and experience qualifications
Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year-for-year basis.Other requirements
Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.Our Preferred Candidate has
Associate's degree.Experience providing administrative support in the Maricopa County Sheriff's Office or a law enforcement agency.Bilingual in English/Spanish.Compensation is more than a salary with MCSO:
Growth and stability since 1871Choice of three medical plans - starting as low as $70/monthHolidays - 10/year + 1 personal dayEnrollment in Arizona State Retirement SystemPaid sick and parental leaves (birth/adoption)10% discount at KinderCare facilities in the Valley and upcoming MCKids Club to serve County employees and their families exclusivelyMCSO Mentoring program to provide personal and professional growth opportunities for all employeesAccess to free County gymsLearn more at Benefits OverviewEssential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
Provides highly responsible and confidential administrative support independently and with initiative and minimal guidance.Administers programs and processes that are specific to the bureaus and divisions being supported.Maintains scheduling for Division Commander and staff.Maintains schedules and files; creates, updates, and maintains complex spreadsheets, databases, and reports; prepares comprehensive reports, forms, and correspondence.Provides customer service by phone, email, US mail, and in person; responds to questions related to Division operations.Arranges meetings and conferences for the Division staff members, including monthly meetings with Community Outreach liaisons from each MCSO patrol district.Assists supervisor and command staff with researching, compiling, and analyzing complex data; reports results to Command staff.Monitors and tracks budget and purchases; assists in purchasing, accounting, payroll, and fiscal account duties in support of the Division budget.Processes confidential/sensitive material and information.Comprehends and interprets Maricopa County Sheriff's Office Policy and Procedures, and the Maricopa County Administrative Manual; prepares information for the Division Commander and the Division.Supports the development of departmental goals.Resolves complex inquiries and complaints from County employees, the public, other agencies, and members of the Criminal Justice System.Makes recommendations for development of projects or programs.Serves as a liaison to answer questions on departmental processes and policies.Coordinates a wide variety of contact with community members and officials.Creates, manages, and archives creative/digital assets of Division.Coordinates with the Public Information Office to publicize Division events and activities (e.g., sharing photos, videos, and creative/digital contents).Supports MCSO events organized by Division including annual Awards Ceremony and Memorial Tribute Ceremony.Drives to events or offsite locations as needed.Trains other employees and provides work direction for lower-level staff as directed.Attends meetings and provides notes as required.Working Conditions
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.
Work occurs in an office setting and frequently outdoors. Position requires driving on occasion to events or offsite locations. Role requires integrity, dependability and initiative, attention to detail, confidentiality and discretion, time managements skills, working under pressure, and ability to act independently and as a member of a team. Position requires occasionally working evenings or non-routine schedules.
Work environment
Frequently indoors or outdoorsTemperatures rarely above 90 degrees or below 40 degreesConditions frequently include bright lightsConditions may rarely include smoke/dust, wet/damp area, confined area, stairs or ladders, unprotected heights, high noise level, dim lightingPhysical environment
Sitting, standing, walkingDriving a vehicleSpeaking, hearing, seeing, readingDistinguishing colorsBending/kneeling, reaching, twistingClimbing, crawling, crouching, balancingLifting floor to waist thirty (30) poundsLifting waist to shoulder thirty (30) poundsLifting shoulder to overhead thirty (30) poundsCarrying a weight of thirty (30) pounds for a distance of 12 feetPushing/pulling a weight of thirty (30) pounds for a distance of 12 feetSocial environment
Decision makingConcentration/vigilanceTeamworkWorking in close physical proximity with othersPublic contactOvertime/rotating shiftsConditions frequently include interruptions, high volume of work, handling multiple of complicated tasks, unscheduled tasks, frequently changing tasksConditions may rarely include emergencies, dangerous environment, time pressures, isolationKnowledge, Skills, and Abilities
Knowledge of
Principles and practices of administrationThe structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.The organization's function and services, or ability to learn.Intermediate to advanced level - Microsoft 365 and applications.Skill in
Communicating to convey information effectively, both verbally and in writing, as appropriate for the needs of the audience.Using standard office equipment and software.Analyzing, organizing, and prioritizing work while meeting multiple deadlines.Ability to
Establish and maintain effective and strategic relationships with internal and external customers.Exercise sound judgment in making critical decisions and devising solutions to administrative problems.Compile, organize, interpret, and communicate data and results in a concise format.Maintain good attendance to perform duties as scheduled and assigned by the supervisor.Maintain confidentiality of sensitive law enforcement information.
SELECTION PROCEDURE:
The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on relevant experience, internal equity, and budgetary allowances.
Minimum Education
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now!
Application Deadline09/18/24
Pay RangeMin - Mid - Max$19.65 - $25.83 - $32.00
Job TypeUnclassified
DepartmentSheriff
About the Position
Are you a master organizer and multi-tasker? Consider applying for our Administrative Specialist Senior position.
The Administrative Specialist Senior provides complex and widely varied administrative duties in support of the Bureau of Internal Oversight/Community Outreach Unit in the Maricopa County Sheriff's Office. This role performs work requiring independent judgment within established guidelines and regularly interacts with employees of all levels, other agencies, and the public.
Apply now to work with a dynamic group of diverse and talented professionals.
About the Maricopa County Sheriff's Office:
Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO - become one with us!
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education
High school diploma or GEDExperience
Three (3) years of administrative experienceOR
Combined education and experience qualifications
Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year-for-year basis.Other requirements
Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.Our Preferred Candidate has
Associate's degree.Experience providing administrative support in the Maricopa County Sheriff's Office or a law enforcement agency.Bilingual in English/Spanish.Compensation is more than a salary with MCSO:
Growth and stability since 1871Choice of three medical plans - starting as low as $70/monthHolidays - 10/year + 1 personal dayEnrollment in Arizona State Retirement SystemPaid sick and parental leaves (birth/adoption)10% discount at KinderCare facilities in the Valley and upcoming MCKids Club to serve County employees and their families exclusivelyMCSO Mentoring program to provide personal and professional growth opportunities for all employeesAccess to free County gymsLearn more at Benefits OverviewEssential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
Provides highly responsible and confidential administrative support independently and with initiative and minimal guidance.Administers programs and processes that are specific to the bureaus and divisions being supported.Maintains scheduling for Division Commander and staff.Maintains schedules and files; creates, updates, and maintains complex spreadsheets, databases, and reports; prepares comprehensive reports, forms, and correspondence.Provides customer service by phone, email, US mail, and in person; responds to questions related to Division operations.Arranges meetings and conferences for the Division staff members, including monthly meetings with Community Outreach liaisons from each MCSO patrol district.Assists supervisor and command staff with researching, compiling, and analyzing complex data; reports results to Command staff.Monitors and tracks budget and purchases; assists in purchasing, accounting, payroll, and fiscal account duties in support of the Division budget.Processes confidential/sensitive material and information.Comprehends and interprets Maricopa County Sheriff's Office Policy and Procedures, and the Maricopa County Administrative Manual; prepares information for the Division Commander and the Division.Supports the development of departmental goals.Resolves complex inquiries and complaints from County employees, the public, other agencies, and members of the Criminal Justice System.Makes recommendations for development of projects or programs.Serves as a liaison to answer questions on departmental processes and policies.Coordinates a wide variety of contact with community members and officials.Creates, manages, and archives creative/digital assets of Division.Coordinates with the Public Information Office to publicize Division events and activities (e.g., sharing photos, videos, and creative/digital contents).Supports MCSO events organized by Division including annual Awards Ceremony and Memorial Tribute Ceremony.Drives to events or offsite locations as needed.Trains other employees and provides work direction for lower-level staff as directed.Attends meetings and provides notes as required.Working Conditions
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.
Work occurs in an office setting and frequently outdoors. Position requires driving on occasion to events or offsite locations. Role requires integrity, dependability and initiative, attention to detail, confidentiality and discretion, time managements skills, working under pressure, and ability to act independently and as a member of a team. Position requires occasionally working evenings or non-routine schedules.
Work environment
Frequently indoors or outdoorsTemperatures rarely above 90 degrees or below 40 degreesConditions frequently include bright lightsConditions may rarely include smoke/dust, wet/damp area, confined area, stairs or ladders, unprotected heights, high noise level, dim lightingPhysical environment
Sitting, standing, walkingDriving a vehicleSpeaking, hearing, seeing, readingDistinguishing colorsBending/kneeling, reaching, twistingClimbing, crawling, crouching, balancingLifting floor to waist thirty (30) poundsLifting waist to shoulder thirty (30) poundsLifting shoulder to overhead thirty (30) poundsCarrying a weight of thirty (30) pounds for a distance of 12 feetPushing/pulling a weight of thirty (30) pounds for a distance of 12 feetSocial environment
Decision makingConcentration/vigilanceTeamworkWorking in close physical proximity with othersPublic contactOvertime/rotating shiftsConditions frequently include interruptions, high volume of work, handling multiple of complicated tasks, unscheduled tasks, frequently changing tasksConditions may rarely include emergencies, dangerous environment, time pressures, isolationKnowledge, Skills, and Abilities
Knowledge of
Principles and practices of administrationThe structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.The organization's function and services, or ability to learn.Intermediate to advanced level - Microsoft 365 and applications.Skill in
Communicating to convey information effectively, both verbally and in writing, as appropriate for the needs of the audience.Using standard office equipment and software.Analyzing, organizing, and prioritizing work while meeting multiple deadlines.Ability to
Establish and maintain effective and strategic relationships with internal and external customers.Exercise sound judgment in making critical decisions and devising solutions to administrative problems.Compile, organize, interpret, and communicate data and results in a concise format.Maintain good attendance to perform duties as scheduled and assigned by the supervisor.Maintain confidentiality of sensitive law enforcement information.
SELECTION PROCEDURE:
The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on relevant experience, internal equity, and budgetary allowances.
Minimum Education
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now!