Data Manager

POSITION TITLE Data Manager SCHOOL/DEPARTMENT Assigned school SALARY Salary Grade 59 - Elementary School Salary Grade 60 - Middle School Salary Grade 61 - High School FLSA STATUS Non-Exempt Report to Principal WORK WEEK SCHEDULE Monday - Friday WORK HOURS 40 NUMBER OF MONTHS PER YEAR 12 POSITION PURPOSE The Data Manager at the Middle School and High School levels performs a variety of complex technical and computer support functions for the student information system at an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing, and spreadsheet programs that are part of the student information system to develop and maintain records of student data (attendance, class schedules, grades, demographic statistics, immunizations, etc.) This position is distinguished from the Elementary level by the more complex student applications and the role of technical support in the use of the electronic gradebook program and computer networks. Work at this level requires substantial knowledge of student accounting procedures and regulations, source data, and the functionality of the student information system to support school operations and to generate federal, state, and local electronic files effectively. The Data Manager at the Middle School and High School levels is responsible for reviewing forms and handwritten information, entering data into proper computer files, utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files daily; printing specialized reports; and preparing daily back-up copies of records on flash drives or other means of secure storage. The Data Manager may also be responsible for installing computer software and troubleshooting errors or other operational problems with computers and peripheral equipment. Work may also involve general clerical work, such as answering the telephone and preparing various correspondence/forms. MINIMUM QUALIFICATION : KNOWLEDGE, SKILLS, AND ABILITIES Middle School and High School Level Considerable knowledge of computer-related operations associated with the student information management system and the electronic grade book programs used by the district Working knowledge of computer technology, computer operations, and peripheral equipment General knowledge of common software packages such as word processing, spreadsheet, and file maintenance programs. Considerable knowledge of the student information maintained at the school site General knowledge of the principles of organization and administration Ability to transcribe information and prepare standardized forms, letters, and reports from that information Ability to operate a computer and common office machines Ability to troubleshoot common hardware and software problems Ability to perform routine maintenance on computer equipment Ability to maintain complete and accurate records and to develop standard reports from those records Ability to respond to questions based on considerable knowledge of the school Ability to understand and follow oral and written instructions Ability to type accurately at a moderate rate of speed Ability to establish and maintain effective working relationships as necessitated by work assignments EDUCATION, TRAINING, AND EXPERIENCE Graduation from high school Minimum of three (3) years of experience in an automated office or systems environment Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities PREFERRED QUALIFICATIONS : Associate's degree, technical degree, or higher from an accredited institution majoring in a computer-related field or administrative office support Minimum of one (1) year experience in data management or the equivalent experience with a computer system that requires knowledge of editing and completing source data Spanish Speaking CERTIFICATION AND LICENSE REQUIREMENTS Must possess a valid driver's license issued by the NC Department of Motor Vehicles ESSENTIAL DUTIES AND RESPONSIBILITIES All Levels 1. Utilize the computerized student information system, a computer-driven system of word processing, spreadsheet, and file maintenance programs, to enter, store, and/or retrieve information as requested or as otherwise necessary. 2. Prepare and maintain computer records of daily student attendance, utilizing a computer-driven scanner to enter data from submitted forms; review late arrival forms, and reconcile with absences to create "tardy" lists 3. Review check-out forms and reconcile them with absences to create "early leave" lists 4. Enter codes into files to indicate individual students' excuses for absences 5. Prepare correspondence to students' parents/guardians to advise of excessive absences, according to established policies 6. Prepare attendance reports and reconcile manual and computer reports monthly 7. Prepare and maintain a database of student enrollment, recording such data as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc. 8. Record student suspensions and prepare periodic statistical reports based on information 9. Record student withdrawal from school enrollment and/or courses, recording reasons for withdrawal and student's plans, as available 10. Prepare periodic statistical reports associated with withdrawals 11. Prepare and maintain daily backup records on flash drives or other secure method 12. Prepare and maintain records of exceptional students being served by the school, including student's enrollment and personal data, and specific handicap(s)/disability(ies) of individual student 13. Maintain computer records of students' scores on state-mandated tests and standardized assessments; provide files to be used for school accountability 14. May compare various data against data in secondary or previously used information systems, contacting such officials as necessary to resolve discrepancies 15. Troubleshoot hardware and software problems and errors in computer equipment or software, determine the cause of error or stoppage and apply corrective steps or standard operational techniques in cases where stoppage can be corrected; develop remedies to identified program deficiencies or operational failures 16. Select data from varied sources, and summarize information for standard reports, including preparing reports for submission to building administrators, school system administrators, and NCDPI as required or requested; ensure delivery on time 17. Record various files on a flash drive or other secure storage method as backup copies or for delivery to appropriate officials or offices 18. Perform routine maintenance on computers and peripheral equipment, such as adding paper and toner, replacing ribbons, cleaning, etc. 19. May serve on various school and/or school system committees, attend meetings, and participate in other activities of such groups as appropriate 20. Attend seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and 21. Perform other duties as assigned by the Principal or Assistant Principal Middle School and High School 1. If assigned to a Virtual Learning Program, must attend professional development training to be proficient in the use of the Learning Management system 2. Prepare and maintain other computer databases about student records, activities, and demographic information 3. Prepare and establish master schedules that show courses, classrooms, periods, teachers, and other relevant information 4. Produce student schedules and input changes and corrections 5. Perform advanced scheduling that includes assisting administrators in the scheduling process; ensuring accuracy in data builds; identifying solutions to being less than 100 percent scheduled; identifying course changes where complications exist; identifying where additional teachers may be needed based on student course selections; and identify conflicts in scheduled class times 6. Design complex student information reports that require identifying a variety of databases from which to retrieve information 7. Build new database to generate special reports 8. Design a format in which to display data and check reports for accuracy 9. Provide technical support to teachers, staff, and administrators regarding the use of the electronic grade book software 10. Maintain appropriate backups and system security for the assigned school 11. Perform additional duties as assigned by the Principal