American Heart Association
National Meetings & Events Manager
American Heart Association, Dallas, Texas, United States, 75215
National Meetings & Events Manager - Dallas, Texas
OverviewAs we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.The American Heart Association has an excellent opportunity for a National Meetings and Events Manager
based out of our National Center
office located in
Dallas, TX
.
(Flexible work arrangements available)The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.ResponsibilitiesManage all meeting logistics for assigned scientific and corporate meetings, including two to three annual scientific/corporate meetings.Assist with on-site meeting management for Scientific Sessions.Research and conduct site visits of potential meeting facilities to find the most appropriate location for meetings.Negotiate and execute hotel and vendor contracts to secure the best deal for the American Heart Association.Review meeting requirements, budget, and agenda with program staff so all needs are met.Communicate planning deadlines with program staff so that all deadlines are met.Establish menus and other meeting specifications with staff to secure accurate details.Prepare function forms for distribution to staff, hotel, and vendors to communicate needs.Assist Affiliate Staff with site selections, contract negotiations, and assist with logistics as needed.Verify, reconcile, and process hotel and vendor invoices with approval from program staff so that bills are paid on time.Assume responsibility for additional meetings, conferences, and projects on an as-needed basis.QualificationsMinimum of three (3) years of experience and/or training in convention planning, administration, management, or an equivalent combination of training and experience; Bachelor's degree preferred.Minimum of three (3) years of experience with a convention bureau, hotel, or position with meeting planning responsibilities.Knowledge of the principles and practices of meeting/convention planning and administration with solid understanding of meeting planning technology.Knowledge of MS Office (Word, Excel, Outlook, etc.) and basic accounting principles.Strong organizational skills needed for multiple meetings management.Strong interpersonal skills with all levels of American Heart Association staff and volunteer leadership.Excellent oral and written communications.Ability to keep detailed records for coordination of meetings and their history.Ability to handle project time and workload efficiently.Ability to negotiate contracts.Ability to think logically and solve problems.Ability to work in a team environment.Must be able to travel overnight approx. 20-30% of the time. Some travel may be required to support large events throughout the year.CMP certificate preferred.Compensation and BenefitsThe American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.Compensation
– Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.Performance and Recognition
– You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.Benefits
– We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, telemedicine, and medical consultation.Professional Development
– You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.Work-Life Harmonization
– The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.Tuition Assistance
- We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin, and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture, and mission have a shared impact across a diverse set of backgrounds.EOE/Protected Veterans/Persons with Disabilities
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OverviewAs we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.The American Heart Association has an excellent opportunity for a National Meetings and Events Manager
based out of our National Center
office located in
Dallas, TX
.
(Flexible work arrangements available)The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.ResponsibilitiesManage all meeting logistics for assigned scientific and corporate meetings, including two to three annual scientific/corporate meetings.Assist with on-site meeting management for Scientific Sessions.Research and conduct site visits of potential meeting facilities to find the most appropriate location for meetings.Negotiate and execute hotel and vendor contracts to secure the best deal for the American Heart Association.Review meeting requirements, budget, and agenda with program staff so all needs are met.Communicate planning deadlines with program staff so that all deadlines are met.Establish menus and other meeting specifications with staff to secure accurate details.Prepare function forms for distribution to staff, hotel, and vendors to communicate needs.Assist Affiliate Staff with site selections, contract negotiations, and assist with logistics as needed.Verify, reconcile, and process hotel and vendor invoices with approval from program staff so that bills are paid on time.Assume responsibility for additional meetings, conferences, and projects on an as-needed basis.QualificationsMinimum of three (3) years of experience and/or training in convention planning, administration, management, or an equivalent combination of training and experience; Bachelor's degree preferred.Minimum of three (3) years of experience with a convention bureau, hotel, or position with meeting planning responsibilities.Knowledge of the principles and practices of meeting/convention planning and administration with solid understanding of meeting planning technology.Knowledge of MS Office (Word, Excel, Outlook, etc.) and basic accounting principles.Strong organizational skills needed for multiple meetings management.Strong interpersonal skills with all levels of American Heart Association staff and volunteer leadership.Excellent oral and written communications.Ability to keep detailed records for coordination of meetings and their history.Ability to handle project time and workload efficiently.Ability to negotiate contracts.Ability to think logically and solve problems.Ability to work in a team environment.Must be able to travel overnight approx. 20-30% of the time. Some travel may be required to support large events throughout the year.CMP certificate preferred.Compensation and BenefitsThe American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.Compensation
– Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.Performance and Recognition
– You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.Benefits
– We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, telemedicine, and medical consultation.Professional Development
– You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.Work-Life Harmonization
– The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.Tuition Assistance
- We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin, and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture, and mission have a shared impact across a diverse set of backgrounds.EOE/Protected Veterans/Persons with Disabilities
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