University of Minnesota
Grant Coordinator
University of Minnesota, Saint Paul, Minnesota, United States, 55130
Apply for Job Job ID 364742Location Twin CitiesJob Family Grants & ContractsFull/Part Time Full-TimeRegular/Temporary RegularJob Code 8223PEEmployee Class Civil ServiceAdd to Favorite Jobs Email this JobAbout the Job
The Pre-Award Grant Coordinator supports the development of funding for faculty sponsored research projects and programmatic initiatives in the School of Nursing. ONRS prides itself on providing a collaborative approach to reliable, through and comprehensive grant assistance to nursing faculty and student investigators. The Pre-Award Grant Coordinator reports to the SoN Grants Manager and allows for hybrid work.
Key Responsibilities:
Grant Proposal Preparation and Award Management (75%)Coordinate and lead grant proposal preparation, assembly, and submission process from proposal development through point of award.For each proposal submission, responsibilities include: review sponsor's request for proposals; prepare timelines for submission; prepare budget and administrative portions of the proposal; obtain subaward documentation; finalize all parts of the proposal; prepare and route applications in the University's internal Minnesota Grants Electronic Management System (MN-GEMS); liaise with departmental and collegiate administration and Sponsored Projects Administration (SPA) throughout the submission process; and communicate with the sponsor as needed.Understand and communicate sponsor and University requirements and/or restrictions regarding PI/staff eligibility, cost sharing, F&A sharing, budget limitations, and other sponsor requirements. Identify solutions to sponsor restrictions and ensure final proposal is compliant with relevant policies and guidance.Develop budgets for sponsored projects in collaboration with the PI(s), unit administrative staff, and accounting personnel.Manage application forms for proposals and awards, using sponsor systems such as ASSIST, Workspace, proposal Central, etc.Manage the non-financial aspects of award setup and management, including submission of Just in Time information and interim and final progress reports.Compliance and Administration (15%)Keep accounting personnel informed about issues relevant to proposals and awards. Work closely with accounting personnel to ensure an efficient transition from pre-award to post-award phase.Ensure compliance with University research policies and procedures in all tasks.Maintain electronic files on proposal and award activity.Participate in other grants administrative duties as assigned, which may include monitoring and triaging a centralized team email inbox, processing intake forms, maintaining a calendar grant of activity, assist with SoN travel awards, assist with processing research incentives notification, process poster requests, and assist with SoN Research Day event.Development and Planning (10%)Participate in SoN weekly meetings regarding current issues, policy updates, workload, processes.Promote proposal readiness among faculty, particularly junior faculty.Provide input on templates/job aids and additional guidance for new and experienced PIs to make processes more efficient and documents more thorough and accurate.Continue professional development by attending relevant courses, workshops, seminars/webinars, professional society meetings and other training opportunities, both internal and external to the University of Minnesota.
Qualifications
Required Qualifications:Bachelor's degree and four years of professional experience or a combination of related education and work experience to equal eight years.Experience performing administrative, budgetary, or grant-related duties.Experience in technology and software as related to the needs of the position (e.g., Word, Excel, Adobe, Google suite, etc.).Ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines.Preferred Qualifications:Experience working with sponsored projects, especially with federal sponsors.Experience working in higher education.Administrative, financial, or other experience with clinical research.Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management systems, sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot).Excellent team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, central administration).Ability to work independently with a high level of initiative, accountability, and follow-through on complex and sensitive issuesEffective problem identification and problem solving skills.
About the Department
Founded in 1909 and recognized as the first nursing program established within a university, the University of Minnesota School of Nursing continues to lead the profession into the future. With a mission to generate knowledge and educate leaders to shape the future of nursing and advance health care to improve the health and wellbeing of all, the school and its research are addressing health issues and improving health. With nearly $6 million in National Institutes of Health awards to the School of Nursing and the Earl E. Bakken Center for Spirituality and Healing in 2019, the University of Minnesota rose to 10th in the latest ranking of NIH funding to schools of nursing.The school is ranked among the top programs in nurse midwifery and nursing informatics, and it is internationally renowned for its efforts to improve health and health care through the use of big data. The School was one of nine nursing schools nationally awarded the Health Professions Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity Magazine in 2020.The University of Minnesota has one of the largest, more comprehensive academic health centers in the nation. While robust scholarly inquiry is central to the School of Nursing's mission, it is enhanced by interprofessional collaboration with schools and colleges within the University and its health sciences schools comprised of pharmacy, medicine, public health, dentistry and veterinary medicine.Benefits
Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
The Pre-Award Grant Coordinator supports the development of funding for faculty sponsored research projects and programmatic initiatives in the School of Nursing. ONRS prides itself on providing a collaborative approach to reliable, through and comprehensive grant assistance to nursing faculty and student investigators. The Pre-Award Grant Coordinator reports to the SoN Grants Manager and allows for hybrid work.
Key Responsibilities:
Grant Proposal Preparation and Award Management (75%)Coordinate and lead grant proposal preparation, assembly, and submission process from proposal development through point of award.For each proposal submission, responsibilities include: review sponsor's request for proposals; prepare timelines for submission; prepare budget and administrative portions of the proposal; obtain subaward documentation; finalize all parts of the proposal; prepare and route applications in the University's internal Minnesota Grants Electronic Management System (MN-GEMS); liaise with departmental and collegiate administration and Sponsored Projects Administration (SPA) throughout the submission process; and communicate with the sponsor as needed.Understand and communicate sponsor and University requirements and/or restrictions regarding PI/staff eligibility, cost sharing, F&A sharing, budget limitations, and other sponsor requirements. Identify solutions to sponsor restrictions and ensure final proposal is compliant with relevant policies and guidance.Develop budgets for sponsored projects in collaboration with the PI(s), unit administrative staff, and accounting personnel.Manage application forms for proposals and awards, using sponsor systems such as ASSIST, Workspace, proposal Central, etc.Manage the non-financial aspects of award setup and management, including submission of Just in Time information and interim and final progress reports.Compliance and Administration (15%)Keep accounting personnel informed about issues relevant to proposals and awards. Work closely with accounting personnel to ensure an efficient transition from pre-award to post-award phase.Ensure compliance with University research policies and procedures in all tasks.Maintain electronic files on proposal and award activity.Participate in other grants administrative duties as assigned, which may include monitoring and triaging a centralized team email inbox, processing intake forms, maintaining a calendar grant of activity, assist with SoN travel awards, assist with processing research incentives notification, process poster requests, and assist with SoN Research Day event.Development and Planning (10%)Participate in SoN weekly meetings regarding current issues, policy updates, workload, processes.Promote proposal readiness among faculty, particularly junior faculty.Provide input on templates/job aids and additional guidance for new and experienced PIs to make processes more efficient and documents more thorough and accurate.Continue professional development by attending relevant courses, workshops, seminars/webinars, professional society meetings and other training opportunities, both internal and external to the University of Minnesota.
Qualifications
Required Qualifications:Bachelor's degree and four years of professional experience or a combination of related education and work experience to equal eight years.Experience performing administrative, budgetary, or grant-related duties.Experience in technology and software as related to the needs of the position (e.g., Word, Excel, Adobe, Google suite, etc.).Ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines.Preferred Qualifications:Experience working with sponsored projects, especially with federal sponsors.Experience working in higher education.Administrative, financial, or other experience with clinical research.Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management systems, sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot).Excellent team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, central administration).Ability to work independently with a high level of initiative, accountability, and follow-through on complex and sensitive issuesEffective problem identification and problem solving skills.
About the Department
Founded in 1909 and recognized as the first nursing program established within a university, the University of Minnesota School of Nursing continues to lead the profession into the future. With a mission to generate knowledge and educate leaders to shape the future of nursing and advance health care to improve the health and wellbeing of all, the school and its research are addressing health issues and improving health. With nearly $6 million in National Institutes of Health awards to the School of Nursing and the Earl E. Bakken Center for Spirituality and Healing in 2019, the University of Minnesota rose to 10th in the latest ranking of NIH funding to schools of nursing.The school is ranked among the top programs in nurse midwifery and nursing informatics, and it is internationally renowned for its efforts to improve health and health care through the use of big data. The School was one of nine nursing schools nationally awarded the Health Professions Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity Magazine in 2020.The University of Minnesota has one of the largest, more comprehensive academic health centers in the nation. While robust scholarly inquiry is central to the School of Nursing's mission, it is enhanced by interprofessional collaboration with schools and colleges within the University and its health sciences schools comprised of pharmacy, medicine, public health, dentistry and veterinary medicine.Benefits
Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).