Research Administrator, Dermatology (Hybrid)

Department:

MED-DermatologySalary/Grade:

EXS/8Job Summary:Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.Please Note:

Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications. EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions. EE administers policy.Target hiring range for this position will be between $70,017-$84,973

per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.Specific Responsibilities:ComplexityTypically administers multiple research projects such as:Single Principal Investigator (PI) proposals, grants &/or contractsBasic multi-PI or multi-unit proposals, grants &/or contractsResearch portfolio for a small to mid-sized unitNIH U-approximately $500K+/yr. over multiple yrsNIH P-approximately $500K+/yr. over multiple yrs.NIH T-approximately $100-$200K+/yr. over multiple yrs.DOD and industry awardsCenter or program grantsProposals with cost sharingFixed-price contractsNon-funded negotiations such as NDAs, user agreementsPre-AwardManages pre-award administration of grants and &/or contracts.Establishes procedures at the small to mid-sized unit level related to pre-award administration.Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements submission.Prepares &/or reviews complete budget and budget justification, assessing the need for the redistribution of project F&A among multiple redistributed chartstrings.Completes sponsor and university proposal forms.May coordinate IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.Post-AwardCoordinates post-award administration of research grants &/or contracts.Monitors execution of all financial transactions in research portfolio.Forecasts & provides information for reports on financial status of projects.Manages day-to-day financial functions.Verifies that protocols are linked to chart strings; labor distribution assignments.Completes expenditure reviews.Reconciles monthly payroll entries.Verifies & processes cost share entries.Regularly reviews award budget status with PIs.Prepares & submits invoices to sponsors.Identifies program income issues.Proposes resolutions to overdrafts.Prepares interim & final financial reports.Facilitates account close out activities.Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.Participates in efforts to improve research administration including serving on university committees related to research administration.FinancialMay oversee unit's entire sponsored project portfolio.Reviews transactions and resolves issues that require a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.May provide information to senior management that is used for department budgeting purposes.Human ResourcesManages & integrates all departmental staff efforts for grant &/or contract administration.Provides research administration training.ComplianceEnsures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.Recommends changes to improve programs, policy &/or practice.Resolves compliance problems & issues working in conjunction with faculty.May include those involving research safety, animal subjects and human subjects.Alerts supervisor to potential higher risk compliance issues.MiscellaneousPerforms other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.3 years of research administration and 3 years of research, finance, administrative or other relevant experience.Minimum Competencies: (Skills, knowledge, and abilities.)Organization, time management, detail orientedMulti-tasking, communicationSelf-starter, diplomatic, pro-active, manage stressManaging peopleBenefits:At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at

https://www.northwestern.edu/hr/benefits/index.html

to learn more.Work-Life and Wellness:Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at

https://www.northwestern.edu/hr/benefits/work-life/index.html

to learn more.Professional Growth & Development:Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at

https://www.northwestern.edu/hr/learning/index.html

to learn more.Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on

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