GMMI, Inc.
Facilities Coordinator
GMMI, Inc., San Diego, California, United States, 92189
The North American branch of Generali Global Assistance offers a diverse and inclusive work environment while employees work towards making real difference in the lives of our clients. As an Organization, we pride ourselves with offering white glove service while being mindful of corporate responsibility and our environmental footprint.Employees enjoy a plethora of benefits to include:A diverse, inclusive, professional work environmentCompany match on 401(k)Competitive Paid Time Off policyGenerous Employer contribution for health, dental, and vision insuranceCompany-paid short-term and long-term disability insurancePaid Maternity and Paternity LeaveCompany-paid life insuranceEmployee Assistance ProgramWellness programsFun employee and company eventsDiscounts on travel insurancePay Range:
$21.50 - $24/HRJob Summary:The Facilities Coordinator is responsible for all organization of incoming/outgoing mail, all shipping and receiving activities; office machines; maintaining and distributing office and kitchen supplies. In addition, this incumbent will oversee the safety of employees while on company premises, and the office environment, manage office tasks and communications, and assist upper management with key functions. Additionally, this role will help coordinate as a mail room point of contact for vendors/contractors pertaining to the office. The main duty is to ensure that the company is in compliance with and adheres to Occupational Health and Safety Administration guidelines to prevent work-related injuries.Principal Duties and Responsibilities:Ensures adequate office supplies are available for general use including customized stationery and toner for printer in copy room.Assist in the process of, tracking, logging, and delivery of inbound mail, parcels, and packages from all sources such as street address boxes and post office boxes, and accurately distribute to recipients within designated timeframes.Develops and manages office-related vendors and building management relationships in conjunction with the Office manager where applicable.Process, track, and log all outbound packages, parcels, and mail pieces and deliver to carrier pick-up location(s) within designated timeframes. Prepare, fulfill, and inspect all inbound/outbound packages to ensure the required carrier at the level of service requested was/is executed properly and maintain accurate documentation.Utilize mailroom tools and specialized machines provided and correctly operate and maintain any equipment used to complete the assigned task.Contact building maintenance & cleaning crew for any issues that arise (bathroom, AC, pest control, etc.) Creates maintenance tickets in the portal, as necessary.Develops and enforces OSHA policies (e.g., accident reporting process).Organizes and conducts OSHA training plans.Creates and implements safety plans while ensuring that they are being followed daily.Conduct safety observation reports regularly.Provide recommendations for improving safety in the workplace.Investigates accidents that occur onsite and identifies possible causes.Maintains documentation of the company's safety procedures, accidents, and related events.Act as a liaison between management and external safety agencies, such as fire and insurance personnel.Manages and maintains the OSHA 300 and 300A logs.Works with IT on Access Badge Management (visitor badges, new hires, tracking utilization).Other duties as assigned.Required / Desired Knowledge, Experiences, and Skills:Self-starter and self-motivated, with the ability to work autonomously and complete projects with minimal supervision.In-depth knowledge of OSHA guidelines and practices.Exceptional organizational skills with strong attention to detail.Ability to manage confidential information.Responsive with great follow-through skills and ability to build trust.Excellent communication skills (both written and oral).Team player with a positive attitude to help cultivate and promote a collaborative environment.Good leadership, problem-solving, and time-management skills.Proficient in Microsoft Office products.Good planning, organizational, and prioritization skills.Ability to interface with executives – internal and external.Education/Certifications:High School Diploma or Equivalent (GED) required.Bachelor's degree in health and safety or a related field preferred.Preferred certifications:
OSHA 10 - covers general safety and health hazards for entry-level workers.OSHA 30 - course provides a greater variety of safety subjects and in-depth, industry-specific training and is intended for supervisors and workers with safety and health responsibilities.
Where you’ll be doing it:This is a
hybrid role based out of our San Diego, CA
office. As a hybrid role, you will be working onsite 3 days a week and working from home 2 days a week.When you’ll be doing it:While there is some flexibility in the hours, this position will be Monday-Friday during regular business hours (approximately 8:00 am-5:00 pm). Occasional overtime may be required according to business needs.Apply today to begin your next chapter.Don’t meet every single requirement? At Generali Global Assistance, we are dedicated to building a diverse, inclusive and enriching workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
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$21.50 - $24/HRJob Summary:The Facilities Coordinator is responsible for all organization of incoming/outgoing mail, all shipping and receiving activities; office machines; maintaining and distributing office and kitchen supplies. In addition, this incumbent will oversee the safety of employees while on company premises, and the office environment, manage office tasks and communications, and assist upper management with key functions. Additionally, this role will help coordinate as a mail room point of contact for vendors/contractors pertaining to the office. The main duty is to ensure that the company is in compliance with and adheres to Occupational Health and Safety Administration guidelines to prevent work-related injuries.Principal Duties and Responsibilities:Ensures adequate office supplies are available for general use including customized stationery and toner for printer in copy room.Assist in the process of, tracking, logging, and delivery of inbound mail, parcels, and packages from all sources such as street address boxes and post office boxes, and accurately distribute to recipients within designated timeframes.Develops and manages office-related vendors and building management relationships in conjunction with the Office manager where applicable.Process, track, and log all outbound packages, parcels, and mail pieces and deliver to carrier pick-up location(s) within designated timeframes. Prepare, fulfill, and inspect all inbound/outbound packages to ensure the required carrier at the level of service requested was/is executed properly and maintain accurate documentation.Utilize mailroom tools and specialized machines provided and correctly operate and maintain any equipment used to complete the assigned task.Contact building maintenance & cleaning crew for any issues that arise (bathroom, AC, pest control, etc.) Creates maintenance tickets in the portal, as necessary.Develops and enforces OSHA policies (e.g., accident reporting process).Organizes and conducts OSHA training plans.Creates and implements safety plans while ensuring that they are being followed daily.Conduct safety observation reports regularly.Provide recommendations for improving safety in the workplace.Investigates accidents that occur onsite and identifies possible causes.Maintains documentation of the company's safety procedures, accidents, and related events.Act as a liaison between management and external safety agencies, such as fire and insurance personnel.Manages and maintains the OSHA 300 and 300A logs.Works with IT on Access Badge Management (visitor badges, new hires, tracking utilization).Other duties as assigned.Required / Desired Knowledge, Experiences, and Skills:Self-starter and self-motivated, with the ability to work autonomously and complete projects with minimal supervision.In-depth knowledge of OSHA guidelines and practices.Exceptional organizational skills with strong attention to detail.Ability to manage confidential information.Responsive with great follow-through skills and ability to build trust.Excellent communication skills (both written and oral).Team player with a positive attitude to help cultivate and promote a collaborative environment.Good leadership, problem-solving, and time-management skills.Proficient in Microsoft Office products.Good planning, organizational, and prioritization skills.Ability to interface with executives – internal and external.Education/Certifications:High School Diploma or Equivalent (GED) required.Bachelor's degree in health and safety or a related field preferred.Preferred certifications:
OSHA 10 - covers general safety and health hazards for entry-level workers.OSHA 30 - course provides a greater variety of safety subjects and in-depth, industry-specific training and is intended for supervisors and workers with safety and health responsibilities.
Where you’ll be doing it:This is a
hybrid role based out of our San Diego, CA
office. As a hybrid role, you will be working onsite 3 days a week and working from home 2 days a week.When you’ll be doing it:While there is some flexibility in the hours, this position will be Monday-Friday during regular business hours (approximately 8:00 am-5:00 pm). Occasional overtime may be required according to business needs.Apply today to begin your next chapter.Don’t meet every single requirement? At Generali Global Assistance, we are dedicated to building a diverse, inclusive and enriching workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
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