Constellation Brands
Senior Facilities Specialist
Constellation Brands, Chicago, Illinois, United States, 60290
Senior Facilities SpecialistCompany Summary:
Constellation Brands is a leading international producer and marketer of beer, wine and spirits with operations in the U.S., Canada, Mexico, New Zealand and Italy. We offer a wide range of exciting career opportunities in sales, marketing, operations, production, finance and administration. As a part of the Constellation team, employees are encouraged to improve their skills and performance throughout their careers through various professional and educational development programs. Constellation provides a robust onboarding program in addition to ongoing training initiatives to help employees integrate into the organization quickly and maximize their growth potential.
Position Summary:
The Senior Facilities Specialist is an experienced, independent problem-solver with a strong team, service and hospitality orientation. The Senior Facilities Specialist is responsible for oversight and timely execution of a full range of advanced Facilities processes, to ensure smooth, efficient workplace operations for Constellation Brands’ 400+ person Chicago office, including but not limited to:
Provide independent oversight for day to day onsite workplace FFE maintenance, repairs and operations.
Support Facilities team with advanced technical, analytical and MS Office skills, especially Excel, Outlook and PowerPoint.
Provide knowledgeable and timely oversight of contractor/outside services such as mailroom, janitorial, PM contractors, records vendor and bar/café/roof deck activities.
Support CBI and building security and emergency preparedness programs and procedures with guidance from Facilities Manager, own day to day building management/tenant collaborative relationship.
Oversee and track bar/café amenities, office supplies and stationery purchasing and inventory management.
Partner with Facilities Manager on space planning, floorplans and seating, ensuring office standards compliance.
Manage departmental and construction project vendor onboarding, POs, budgets and schedules.
Provide advanced level of analytical and technical support as required to both Facilities Manager and VP, Facilities Management and Security, including special projects and departmental RFPs.
Specific Duties and Responsibilities:
Cross-train with Facilities Manager and other Facilities/Security team members to ensure the efficient, day-to-day operation of Chicago corporate office and US satellite commercial sales/consolidated offices.
Support Facility Manager to serve as primarily onsite Point of Contact for all non-emergency requests.
Partner with Facilities Manager to oversee and suggest improvements to Mailroom team contracted operations for mailroom and office services.
Collaborate with Fleet Facilities Specialist and Mailroom contractors to ensure efficient inventory levels.
Utilizing SpaceIQ software, partner with Facilities Manager on space tracking and seat assignments to ensure companywide space compliance and office standards.
Assist Facilities Manager and greater Facilities/Security team with commercial office space planning, new/reconstruction, FFE projects, move-ins, decommissioning and post occupancy tracking as required.
Assist Facilities Leadership team in preparing and reporting annual capital plans and general departmental budgets for Facilities locations.
Collaborate with building management, CBI Security and Fleet Facilities Specialist, to ensure success of Chicago office Emergency Preparedness efforts.
Own day to day building management/tenant collaborative relationship including work ticket and visitor portal administration.
Coordinate and oversee Mailroom and Fleet Facilities Specialist activities to ensure Marvin’s bar is fully functional, cleaned, maintained, and stocked at all times.
In partnership with the Facilities Manager, ensure standards and success of 12th floor events.
Provide office orientation and assistance to all New Hires.
Collaborate on CBI and department’s Go Green and recycling efforts.
Oversee off site records storage, secure shred and annual records clean up day activities.
Assist with ergonomic assessments through review and implementation as appropriate.
Participate in and implement a variety of company-wide and special projects for Facilities leadership team.
Work with Facilities Management team to ensure all necessary vendor contracts and COIs are in place.
Oversee vendor relationships, including vendor onboarding, periodic preventative maintenance, deliveries, scheduling, COIs, payment issues, etc.
Partner with Facilities Procurement Manager on competitive bid processes for Facilities related sourcing activities.
Experience Required:
Bachelor’s Degree required for this mid level position.
Minimum of 4 years of Facilities and business-related work experience required.
Excellent demonstrated Microsoft Excel and analytic skills, along with MS Office proficiency.
Must have a proven track record in project management.
Must have excellent Excel and quantitative analytical skills.
Must be able to demonstrate expertise in construction, space management and office moves/adds, and relocations.
Must have a strong team, service and hospitality orientation.
Must be detail oriented and have excellent time management and organizational skills.
Requires excellent written and oral communication skills.
Must exhibit a high energy level and superior work ethic.
A successful candidate must exhibit strategic agility and analytic skills.
Physical Requirements/Other:
Primary work environment is day to day onsite within a Chicago Loop commercial office setting.
Primarily regular business office hours Monday through Friday.
Must be able sit and/or stand for long periods of time.
Ability to lift up to 25 lbs. regularly.
Must be at least 21 years of age.
Location:
Chicago, Illinois
Job Type:
Full time
Job Area:
Facilities
The salary range for this role is:
$78,800.00 - $118,200.00
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.
Equal Opportunity:
Constellation Brands is committed to a continuing program of equal employment opportunity.
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Constellation Brands is a leading international producer and marketer of beer, wine and spirits with operations in the U.S., Canada, Mexico, New Zealand and Italy. We offer a wide range of exciting career opportunities in sales, marketing, operations, production, finance and administration. As a part of the Constellation team, employees are encouraged to improve their skills and performance throughout their careers through various professional and educational development programs. Constellation provides a robust onboarding program in addition to ongoing training initiatives to help employees integrate into the organization quickly and maximize their growth potential.
Position Summary:
The Senior Facilities Specialist is an experienced, independent problem-solver with a strong team, service and hospitality orientation. The Senior Facilities Specialist is responsible for oversight and timely execution of a full range of advanced Facilities processes, to ensure smooth, efficient workplace operations for Constellation Brands’ 400+ person Chicago office, including but not limited to:
Provide independent oversight for day to day onsite workplace FFE maintenance, repairs and operations.
Support Facilities team with advanced technical, analytical and MS Office skills, especially Excel, Outlook and PowerPoint.
Provide knowledgeable and timely oversight of contractor/outside services such as mailroom, janitorial, PM contractors, records vendor and bar/café/roof deck activities.
Support CBI and building security and emergency preparedness programs and procedures with guidance from Facilities Manager, own day to day building management/tenant collaborative relationship.
Oversee and track bar/café amenities, office supplies and stationery purchasing and inventory management.
Partner with Facilities Manager on space planning, floorplans and seating, ensuring office standards compliance.
Manage departmental and construction project vendor onboarding, POs, budgets and schedules.
Provide advanced level of analytical and technical support as required to both Facilities Manager and VP, Facilities Management and Security, including special projects and departmental RFPs.
Specific Duties and Responsibilities:
Cross-train with Facilities Manager and other Facilities/Security team members to ensure the efficient, day-to-day operation of Chicago corporate office and US satellite commercial sales/consolidated offices.
Support Facility Manager to serve as primarily onsite Point of Contact for all non-emergency requests.
Partner with Facilities Manager to oversee and suggest improvements to Mailroom team contracted operations for mailroom and office services.
Collaborate with Fleet Facilities Specialist and Mailroom contractors to ensure efficient inventory levels.
Utilizing SpaceIQ software, partner with Facilities Manager on space tracking and seat assignments to ensure companywide space compliance and office standards.
Assist Facilities Manager and greater Facilities/Security team with commercial office space planning, new/reconstruction, FFE projects, move-ins, decommissioning and post occupancy tracking as required.
Assist Facilities Leadership team in preparing and reporting annual capital plans and general departmental budgets for Facilities locations.
Collaborate with building management, CBI Security and Fleet Facilities Specialist, to ensure success of Chicago office Emergency Preparedness efforts.
Own day to day building management/tenant collaborative relationship including work ticket and visitor portal administration.
Coordinate and oversee Mailroom and Fleet Facilities Specialist activities to ensure Marvin’s bar is fully functional, cleaned, maintained, and stocked at all times.
In partnership with the Facilities Manager, ensure standards and success of 12th floor events.
Provide office orientation and assistance to all New Hires.
Collaborate on CBI and department’s Go Green and recycling efforts.
Oversee off site records storage, secure shred and annual records clean up day activities.
Assist with ergonomic assessments through review and implementation as appropriate.
Participate in and implement a variety of company-wide and special projects for Facilities leadership team.
Work with Facilities Management team to ensure all necessary vendor contracts and COIs are in place.
Oversee vendor relationships, including vendor onboarding, periodic preventative maintenance, deliveries, scheduling, COIs, payment issues, etc.
Partner with Facilities Procurement Manager on competitive bid processes for Facilities related sourcing activities.
Experience Required:
Bachelor’s Degree required for this mid level position.
Minimum of 4 years of Facilities and business-related work experience required.
Excellent demonstrated Microsoft Excel and analytic skills, along with MS Office proficiency.
Must have a proven track record in project management.
Must have excellent Excel and quantitative analytical skills.
Must be able to demonstrate expertise in construction, space management and office moves/adds, and relocations.
Must have a strong team, service and hospitality orientation.
Must be detail oriented and have excellent time management and organizational skills.
Requires excellent written and oral communication skills.
Must exhibit a high energy level and superior work ethic.
A successful candidate must exhibit strategic agility and analytic skills.
Physical Requirements/Other:
Primary work environment is day to day onsite within a Chicago Loop commercial office setting.
Primarily regular business office hours Monday through Friday.
Must be able sit and/or stand for long periods of time.
Ability to lift up to 25 lbs. regularly.
Must be at least 21 years of age.
Location:
Chicago, Illinois
Job Type:
Full time
Job Area:
Facilities
The salary range for this role is:
$78,800.00 - $118,200.00
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.
Equal Opportunity:
Constellation Brands is committed to a continuing program of equal employment opportunity.
#J-18808-Ljbffr