Yale New Haven Health
Portfolio Analyst - Contract Administration
Yale New Haven Health, New Haven, Connecticut, us, 06540
Job DescriptionOverviewTo be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.
The Portfolio Analyst requires a broad-based competency and knowledge of contract administration, procurement, sourcing, analytics, MMIS item & database management and project management. The main responsibility of the Portfolio Analyst is to function as the contract administrator for the Strategic Sourcing department, entering and maintaining contract records in the Infor/TractManager system(s). Also responsible to pull expiring contract data and load tasks into SmartSheet databases. The individual must be able to handle assigned tasks with minimal supervision. The ability to change priorities dependent upon organizational need is a necessity. Along with the Director, Strategic Sourcing, this person may also take direction from Supply Chain leadership, Senior Contract Specialists, and Contract Specialists to load and maintain contract records of goods and services for all entities of YNHHS. The Portfolio Analyst supports all PODs within Strategic Sourcing.ResponsibilitiesEnters and maintains contract records in the Infor/TractManager system(s) upon request of the contracting team within Strategic Sourcing. Ensure all projects are managed effectively to achieve maximum Supply Chain savings targets and the value analysis process is adhered to across all sites and stakeholders.Ensures the accuracy and completeness of contract records and researches any missing or incorrect information from Strategic Sourcing personnel. Responsible for the administration of all contracts assigned in their area of responsibility, monitoring contract compliance and responding to service level issues as identified by the Supply Chain personnel and entities of YNHHS.Ensure all contracts are entered accurately and completely to achieve maximum Supply Chain savings targets and adhere to the value analysis process across all sites and stakeholders. Purchases supplies, equipment and services based on existing Health System contracts and according to guidelines for cost, quality and delivery.Works with clinical areas, finance, materials, and others to ensure all necessary data is collected to create new items in the YNHHS contract repository.Demonstrates the ability to utilize new web-based tools as they become available and integrate them into day-to-day processes for oneself and the rest of the Supply Chain staff.Assists in the selection and application of new/different tools to make the YNHHS contract repository more robust.Identifies opportunities at each site to promote increased utilization of system contract services and improve customer satisfaction.May be called upon to provide information and/or analysis at monthly value analysis meetings, including benchmarked spend data for each entity, as well as the research of various options for cost savings available for those products.Pulls expiring contract data on a monthly basis and inputs that data into the SmartSheet task list for Contract Specialists to work on.Required to maintain current and complete documentation for each contract, agreement, and cost savings idea per department policy.Interfaces with customers, vendors, and colleagues to resolve contractual discrepancies in data and contract terms. Helps to identify process flow changes and makes recommendations for appropriate implementation of those changes.Helps to identify the root cause of issues that result in invoicing problems and works towards developing systemic changes to maximize efficient supply chain processes.Provides input to vendor scorecard data and helps to assemble that data into a usable vendor scorecard.Assures all reporting databases, including SmartSheet, Infor, and other Project Management tools are up to date with critical contract information, as needed.Provides computer expertise and data management and analysis assistance to staff and affiliated vertical network users.QualificationsEDUCATIONBachelor's Degree in a business field preferred. Equivalent experience will be considered.EXPERIENCEWith a Bachelor's Degree (in a business field), 0-1 years of experience required. Without a degree, 1-2 years' experience in Supply Chain Management/Contracting preferred, preferably within Healthcare. Experience with contracts, agreements, and managing databases is preferred.LICENSURECMRP designation or equivalent & relevant professional certification (Six Sigma, APICS CPIM or CSCP, etc.) preferred.SPECIAL SKILLSProficient in Excel spreadsheet work and/or general data entry skills. The ability to read documents quickly and pull out pertinent data is critical to success in this role. Develop and maintain working relationships to collaborate with all hospital and YNHHS personnel. With direction from others, be able to function autonomously in many cases to complete multiple tasks with minimal supervision. The ability to change priorities dependent upon organizational need is also necessary. Ability to conduct complex analysis in Excel and familiarity with contract terms, language, and structure. Must communicate effectively and have a keen attention to detail.YNHHS Requisition ID: 126243
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The Portfolio Analyst requires a broad-based competency and knowledge of contract administration, procurement, sourcing, analytics, MMIS item & database management and project management. The main responsibility of the Portfolio Analyst is to function as the contract administrator for the Strategic Sourcing department, entering and maintaining contract records in the Infor/TractManager system(s). Also responsible to pull expiring contract data and load tasks into SmartSheet databases. The individual must be able to handle assigned tasks with minimal supervision. The ability to change priorities dependent upon organizational need is a necessity. Along with the Director, Strategic Sourcing, this person may also take direction from Supply Chain leadership, Senior Contract Specialists, and Contract Specialists to load and maintain contract records of goods and services for all entities of YNHHS. The Portfolio Analyst supports all PODs within Strategic Sourcing.ResponsibilitiesEnters and maintains contract records in the Infor/TractManager system(s) upon request of the contracting team within Strategic Sourcing. Ensure all projects are managed effectively to achieve maximum Supply Chain savings targets and the value analysis process is adhered to across all sites and stakeholders.Ensures the accuracy and completeness of contract records and researches any missing or incorrect information from Strategic Sourcing personnel. Responsible for the administration of all contracts assigned in their area of responsibility, monitoring contract compliance and responding to service level issues as identified by the Supply Chain personnel and entities of YNHHS.Ensure all contracts are entered accurately and completely to achieve maximum Supply Chain savings targets and adhere to the value analysis process across all sites and stakeholders. Purchases supplies, equipment and services based on existing Health System contracts and according to guidelines for cost, quality and delivery.Works with clinical areas, finance, materials, and others to ensure all necessary data is collected to create new items in the YNHHS contract repository.Demonstrates the ability to utilize new web-based tools as they become available and integrate them into day-to-day processes for oneself and the rest of the Supply Chain staff.Assists in the selection and application of new/different tools to make the YNHHS contract repository more robust.Identifies opportunities at each site to promote increased utilization of system contract services and improve customer satisfaction.May be called upon to provide information and/or analysis at monthly value analysis meetings, including benchmarked spend data for each entity, as well as the research of various options for cost savings available for those products.Pulls expiring contract data on a monthly basis and inputs that data into the SmartSheet task list for Contract Specialists to work on.Required to maintain current and complete documentation for each contract, agreement, and cost savings idea per department policy.Interfaces with customers, vendors, and colleagues to resolve contractual discrepancies in data and contract terms. Helps to identify process flow changes and makes recommendations for appropriate implementation of those changes.Helps to identify the root cause of issues that result in invoicing problems and works towards developing systemic changes to maximize efficient supply chain processes.Provides input to vendor scorecard data and helps to assemble that data into a usable vendor scorecard.Assures all reporting databases, including SmartSheet, Infor, and other Project Management tools are up to date with critical contract information, as needed.Provides computer expertise and data management and analysis assistance to staff and affiliated vertical network users.QualificationsEDUCATIONBachelor's Degree in a business field preferred. Equivalent experience will be considered.EXPERIENCEWith a Bachelor's Degree (in a business field), 0-1 years of experience required. Without a degree, 1-2 years' experience in Supply Chain Management/Contracting preferred, preferably within Healthcare. Experience with contracts, agreements, and managing databases is preferred.LICENSURECMRP designation or equivalent & relevant professional certification (Six Sigma, APICS CPIM or CSCP, etc.) preferred.SPECIAL SKILLSProficient in Excel spreadsheet work and/or general data entry skills. The ability to read documents quickly and pull out pertinent data is critical to success in this role. Develop and maintain working relationships to collaborate with all hospital and YNHHS personnel. With direction from others, be able to function autonomously in many cases to complete multiple tasks with minimal supervision. The ability to change priorities dependent upon organizational need is also necessary. Ability to conduct complex analysis in Excel and familiarity with contract terms, language, and structure. Must communicate effectively and have a keen attention to detail.YNHHS Requisition ID: 126243
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