Washington University in St Louis
Manager Financial Planning - School of Continuing and Professional Studies
Washington University in St Louis, Clayton, Missouri, United States,
Scheduled Hours
37.5
Position SummaryUnder the general direction of the Director of Finance and Operational Services, this position is responsible for leadership, management, and administration for a wide variety of complex payroll and fiscal operations in the School of Continuing and Professional Studies. Primary responsibilities of the role include management of budget and accounting, payroll, and student billing, collections, and financial aid awarding. Budget types include gifts, revenue accounts, grants and contracts, endowments, self-sustaining budgets and state funds. This position will also provide financial analysis and reporting, special projects oversight, and will act in an advisory capacity for senior leadership at various levels.
Job Description
Primary Duties & Responsibilities:
Budget and Payroll Management
Provides administrative and day-to-day management of all budgets and payroll activities; analyze accounting and payroll operations, systems, and policies to ensure proper internal controls; develops and implements process improvements to increase efficiency.
Assists Director of Finance and Operational Services in the preparation of the annual budget by translating academic plans and programs into financial dimensions including three year all funds operation budget.
Assists Director of Finance and Operational Services with variance analysis reporting.
Prepares account reconciliations and allocations, and handle fiscal year end closing.
Resolves budget/expense issues, working with CFU accounting and financial planning.
Oversees administrative operations, reporting, and academic payroll for instructors and other academic personnel, ensuring efficient and accurate systems access, and appointments and payments in Workday, including compliance with department, university, and adjunct collective bargaining agreement.
Maintains financial and payroll databases; collaborates with university IT staff to ensure efficient and accurate accounting and data management.
Assists Director of Finance and Operational Services with functions related to CAPS, Workday FDM and HRM structure, including but not limited to cost center hierarchy, chart of accounts maintenance, work tags, non-carryforwards, projects, gifts, grants, and endowments; serves in lead security roles in Workday.
Oversees all operations for faculty and staff recruiting, record keeping, and other HR related functions to ensure that all university and school policies and procedures are followed.
Student Financial Services
Provides administrative oversight for all student-facing services related to student finance.
Ensures efficient and accurate billing, collections, and payment processing for undergraduate, graduate, OLLI, and other non-credit students.
Oversees financial aid administration and scholarship awarding for CAPS.
Manages use of PowerFAIDS to support needs of CAPS; works with Student Financial Services to ensure the system is utilized productively in support of operations.
Oversees financial services policy changes that improve and maintain student retention and satisfaction.
Financial Analysis, Reporting and Special Projects
Manages and reports on budgets, faculty demographics and payroll, student accounts receivables and collections, student financial aid and scholarships, student enrollments, academic programs, gifts and endowments, and grants.
Performs complex technical fiscal analysis and financial reporting including strategic planning, interpreting, reviewing and making recommendations.
Coordinates and executes special projects in support of strategic initiatives for CAPS including projects related to the advancement of academic programs, faculty and department coordinator relations, recruiting new and retaining current students, and building and monitoring reporting systems for all areas of CAPS including student services, advising, admissions, marketing, etc.
Financial Services Team Leadership
Provides leadership, management, and support for Financial Services team including, HR and Faculty Coordinator, Financial Analyst, and Accountant.
Provides training, development, motivation, and management of staff including employee performance review, professional development plans, and maintenance of staffing plans.
Develops and implements policies, systems, and procedures that foster a positive culture and maximize cross-functional collaboration.
Other Functions
Serves on Student Sunrise working group for Workday Student planning and implementation.
Performs other duties as assigned.
Working Conditions:Job Location/Working Conditions
Normal office environment
Physical Effort
Typically sitting at desk or table
Repetitive wrist, hand or finger movement (PC Typing)
Equipment
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required QualificationsEducation:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This JobThe school of Continuing and Professional Studies' Standard hours are Monday - Friday 8:30am - 5:00pm CST with your specific working hours to be discussed and finalized with your supervisor. Your hours may be modified based on departmental needs.
Preferred Qualifications
Prior work in a university setting.
Experience with University systems (SIS, PowerFAIDS, and Cognos).
Preferred Qualifications
Education:
M.B.A. - Master of Business Administration
Certifications:
Certified Public Accountant (CPA) - American Institute of Certified Public Accountants, Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation, Certified Public Accountant (CPA) - Missouri Division of Professional Registration
Work Experience:
Financial (7 Years)
Skills:
Ability to Work Under Pressure, Billing, Billing Software, Business Analysis, Coaching, Creative Process, Deadline Management, Detail-Oriented, Financial Analysis, Fund Accounting, Highly Resourceful, High Reliability, Interpersonal Communication, Microsoft Office, Oral Communications, Organizational Savvy, Prioritization, Self Motivation, Streamline Workflow, Supervision, Workday, Workload Management, Written Communication
GradeG12
Salary Range$58,400.00 - $99,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits StatementPersonal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
#J-18808-Ljbffr
37.5
Position SummaryUnder the general direction of the Director of Finance and Operational Services, this position is responsible for leadership, management, and administration for a wide variety of complex payroll and fiscal operations in the School of Continuing and Professional Studies. Primary responsibilities of the role include management of budget and accounting, payroll, and student billing, collections, and financial aid awarding. Budget types include gifts, revenue accounts, grants and contracts, endowments, self-sustaining budgets and state funds. This position will also provide financial analysis and reporting, special projects oversight, and will act in an advisory capacity for senior leadership at various levels.
Job Description
Primary Duties & Responsibilities:
Budget and Payroll Management
Provides administrative and day-to-day management of all budgets and payroll activities; analyze accounting and payroll operations, systems, and policies to ensure proper internal controls; develops and implements process improvements to increase efficiency.
Assists Director of Finance and Operational Services in the preparation of the annual budget by translating academic plans and programs into financial dimensions including three year all funds operation budget.
Assists Director of Finance and Operational Services with variance analysis reporting.
Prepares account reconciliations and allocations, and handle fiscal year end closing.
Resolves budget/expense issues, working with CFU accounting and financial planning.
Oversees administrative operations, reporting, and academic payroll for instructors and other academic personnel, ensuring efficient and accurate systems access, and appointments and payments in Workday, including compliance with department, university, and adjunct collective bargaining agreement.
Maintains financial and payroll databases; collaborates with university IT staff to ensure efficient and accurate accounting and data management.
Assists Director of Finance and Operational Services with functions related to CAPS, Workday FDM and HRM structure, including but not limited to cost center hierarchy, chart of accounts maintenance, work tags, non-carryforwards, projects, gifts, grants, and endowments; serves in lead security roles in Workday.
Oversees all operations for faculty and staff recruiting, record keeping, and other HR related functions to ensure that all university and school policies and procedures are followed.
Student Financial Services
Provides administrative oversight for all student-facing services related to student finance.
Ensures efficient and accurate billing, collections, and payment processing for undergraduate, graduate, OLLI, and other non-credit students.
Oversees financial aid administration and scholarship awarding for CAPS.
Manages use of PowerFAIDS to support needs of CAPS; works with Student Financial Services to ensure the system is utilized productively in support of operations.
Oversees financial services policy changes that improve and maintain student retention and satisfaction.
Financial Analysis, Reporting and Special Projects
Manages and reports on budgets, faculty demographics and payroll, student accounts receivables and collections, student financial aid and scholarships, student enrollments, academic programs, gifts and endowments, and grants.
Performs complex technical fiscal analysis and financial reporting including strategic planning, interpreting, reviewing and making recommendations.
Coordinates and executes special projects in support of strategic initiatives for CAPS including projects related to the advancement of academic programs, faculty and department coordinator relations, recruiting new and retaining current students, and building and monitoring reporting systems for all areas of CAPS including student services, advising, admissions, marketing, etc.
Financial Services Team Leadership
Provides leadership, management, and support for Financial Services team including, HR and Faculty Coordinator, Financial Analyst, and Accountant.
Provides training, development, motivation, and management of staff including employee performance review, professional development plans, and maintenance of staffing plans.
Develops and implements policies, systems, and procedures that foster a positive culture and maximize cross-functional collaboration.
Other Functions
Serves on Student Sunrise working group for Workday Student planning and implementation.
Performs other duties as assigned.
Working Conditions:Job Location/Working Conditions
Normal office environment
Physical Effort
Typically sitting at desk or table
Repetitive wrist, hand or finger movement (PC Typing)
Equipment
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required QualificationsEducation:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This JobThe school of Continuing and Professional Studies' Standard hours are Monday - Friday 8:30am - 5:00pm CST with your specific working hours to be discussed and finalized with your supervisor. Your hours may be modified based on departmental needs.
Preferred Qualifications
Prior work in a university setting.
Experience with University systems (SIS, PowerFAIDS, and Cognos).
Preferred Qualifications
Education:
M.B.A. - Master of Business Administration
Certifications:
Certified Public Accountant (CPA) - American Institute of Certified Public Accountants, Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation, Certified Public Accountant (CPA) - Missouri Division of Professional Registration
Work Experience:
Financial (7 Years)
Skills:
Ability to Work Under Pressure, Billing, Billing Software, Business Analysis, Coaching, Creative Process, Deadline Management, Detail-Oriented, Financial Analysis, Fund Accounting, Highly Resourceful, High Reliability, Interpersonal Communication, Microsoft Office, Oral Communications, Organizational Savvy, Prioritization, Self Motivation, Streamline Workflow, Supervision, Workday, Workload Management, Written Communication
GradeG12
Salary Range$58,400.00 - $99,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits StatementPersonal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
#J-18808-Ljbffr