University of Southern Indiana
Senior Administrative Assistant (Gerontology)
University of Southern Indiana, Evansville, Indiana, United States, 47725
Title: Senior Administrative Assistant (Gerontology)Division:
Provost's OfficeDepartment: Kinney College of Nursing & Health ProfessionsFLSA Status: Non-ExemptSalary Range: Grade 5: $13.43/hourEEO Job Group: 5 E6Position SummaryThe University of Southern Indiana is accepting applications forSenior Administrative Assistant (Gerontology).To provide support services for the Kinney College of Nursing and Health Professions, Master of Health Administration, Health Informatics and Information Management, Gerontology and Nursing programs. This position also provides support to the Senior Administrative Associate.Duties/ResponsibilitiesAssist in development, maintenance, and improvement of student information systems by establishing files on new students; entering information in databases; compiling reports; preparing student lists and mailings; for two undergraduate programs and one graduate program.
Provide support to the program Chair(s) and faculty including credit card use & reconciliation, collection and collation of accreditation documents, and curriculum documents.
Maintain and track student health documentation for both programs. Process student forms and update student records.
Assist in the preparation of special events/projects for students, staff, and faculty. Assist in compilation of data for accreditation reports as needed.
Establish and maintain student files and databases to facilitate student selection and orientation, and health records. Assist faculty in preparing class syllabi and other instruction materials.
Assist in the update of student and faculty handbooks. Prepare mailings and reports as requested.
Answer phone and supply application materials to prospective students.
Provide a variety of support services including the continual improvement of the supply ordering system, payment processing requests and purchase requisitions.
Other duties as assigned.
Required Knowledge and SkillsHigh school diploma or GED and two years office or comparable work experience required.
Experience with word processing, spreadsheet, databases, electronic mail, and internet programs required.
Strong written and oral communication skills required.
Strong organizational, interpersonal, and time management skills required. Strong customer service skills required.
Strong attention to detail and the ability to multi-task required.
Preferred Knowledge and SkillsCollege degree or some college coursework preferred.
Working knowledge of Blackboard preferred.
Regular Work Hours/Travel RequirementsStandard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Hours may be adjusted for program/center coverage needs.An occasional change in schedule and/or overtime may be required.About USIThe University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:Affordable medical, dental, vision, life and short term and long-term disability insurance plans.Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.Full tuition fee waiver for employees/75% for spouses and dependent children.Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.Application Process
Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include:Letter of interest in and qualifications for the positionResume
Pre-Employment ScreeningA background check will be required for employment in this position.Authorization to Work in the United StatesUSI typically will not sponsor an employment-related visa for this position.Interview AccommodationsPersons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.EEO StatementThe University of Southern Indiana is anEEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.
Provost's OfficeDepartment: Kinney College of Nursing & Health ProfessionsFLSA Status: Non-ExemptSalary Range: Grade 5: $13.43/hourEEO Job Group: 5 E6Position SummaryThe University of Southern Indiana is accepting applications forSenior Administrative Assistant (Gerontology).To provide support services for the Kinney College of Nursing and Health Professions, Master of Health Administration, Health Informatics and Information Management, Gerontology and Nursing programs. This position also provides support to the Senior Administrative Associate.Duties/ResponsibilitiesAssist in development, maintenance, and improvement of student information systems by establishing files on new students; entering information in databases; compiling reports; preparing student lists and mailings; for two undergraduate programs and one graduate program.
Provide support to the program Chair(s) and faculty including credit card use & reconciliation, collection and collation of accreditation documents, and curriculum documents.
Maintain and track student health documentation for both programs. Process student forms and update student records.
Assist in the preparation of special events/projects for students, staff, and faculty. Assist in compilation of data for accreditation reports as needed.
Establish and maintain student files and databases to facilitate student selection and orientation, and health records. Assist faculty in preparing class syllabi and other instruction materials.
Assist in the update of student and faculty handbooks. Prepare mailings and reports as requested.
Answer phone and supply application materials to prospective students.
Provide a variety of support services including the continual improvement of the supply ordering system, payment processing requests and purchase requisitions.
Other duties as assigned.
Required Knowledge and SkillsHigh school diploma or GED and two years office or comparable work experience required.
Experience with word processing, spreadsheet, databases, electronic mail, and internet programs required.
Strong written and oral communication skills required.
Strong organizational, interpersonal, and time management skills required. Strong customer service skills required.
Strong attention to detail and the ability to multi-task required.
Preferred Knowledge and SkillsCollege degree or some college coursework preferred.
Working knowledge of Blackboard preferred.
Regular Work Hours/Travel RequirementsStandard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Hours may be adjusted for program/center coverage needs.An occasional change in schedule and/or overtime may be required.About USIThe University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:Affordable medical, dental, vision, life and short term and long-term disability insurance plans.Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.Full tuition fee waiver for employees/75% for spouses and dependent children.Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.Application Process
Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include:Letter of interest in and qualifications for the positionResume
Pre-Employment ScreeningA background check will be required for employment in this position.Authorization to Work in the United StatesUSI typically will not sponsor an employment-related visa for this position.Interview AccommodationsPersons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.EEO StatementThe University of Southern Indiana is anEEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.