Colorado State University
Temporary Events Coordinator
Colorado State University, Fort Collins, Colorado, us, 80523
Position Information
Classification TitleTemporary Hourly
Employment CategoryTemporary
Is this an Hourly position?Yes
Work Hours/Week0-40
Overtime Eligible?Yes
Position LocationFort Collins, CO 80523
Does this position qualify for hybrid or remote work?No
Description of Work Unit
Colorado State University
University Advancement
Temporary Events Coordinator
Who We Are
Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.
Within CSU , the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University’s mission and vision. This unit advances the relationships, strategic messages, branding, and fundraising goals of Colorado State University through the design of events, activities, ceremonies and experiences designed to tell the University’s story.
Search Contact EmailKaitlyn.Howell@colostate.edu
Position Summary
The Temporary Events Coordinator plays an essential role in creating first impressions for a wide variety of university constituents, including alumni, donors, university administration, faculty, staff, and students, as well as community partners. The coordinator participates as an active member of the Strategic Excellence team, supporting a robust calendar of university events and engagements. This position is directly responsible for planning and coordinating events and entertainment aligned with the goals of University Advancement and the Office of the President, as well as partnering with and managing other division/department/unit activities when needed.
Candidates must have a demonstrated ability to manage projects independently and work collaboratively as part of a team. Prior event coordination experience is required. A strong skillset in prioritization, execution of tasks, organization, and a customer and hospitality-focused approach are essential to success in this role. Candidates are required to be able to work weekday, evening and weekend hours.
Position Minimum Qualifications
At least one (1) year of previous experience, including internships or part-time experiences, in an administrative role, such as event coordination, conference planning, or volunteer coordination.
Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and actively engages with and supports the university’s mission, vision and values.
Ability and willingness to travel and work non-standard hours, including early mornings, evenings, and weekends.
Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.
Preferred Qualifications
Organizational and project management skills to independently establish priorities, manage completing tasks with deadlines, and respond positively to change
Experience planning and executing institutional events in a university/college setting
Experience working in a fast-paced environment with competing priorities, and the ability to adapt to mitigate issues quickly
Strong written and oral communication skills, including a great degree of comfort and effectiveness in public speaking and presentation; experience in coordinating high-level events
Tactful/diplomatic communication style, ability to communicate with varied audiences appropriately and with professionalism
Experience providing high-level customer service to diverse populations, and handling complaints and managing conflicts
Excellent attention to detail, accuracy, and quality in work produced
A demonstrated understanding of event, entertainment, hospitality and tourism industries
Working knowledge of computer systems, databases and software, including Microsoft Suite
Posting Details
Working TitleTemporary Events Coordinator
Posting Number202400672T
DepartmentVice Pres for University Advancement Office
Salary Range$25.00/hour
Employee Benefits
Visit CSU ’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit areas:https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf
Close Date09/23/2024
Special Instructions to Applicants
To apply, please submit a current resume and the contact information of 1-3 professional references. You may also submit a cover letter that addresses the required and preferred qualifications of the position. References will not be contacted without prior notification to applicant.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Acting Title IX Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 123 Student Services Building, Fort Collins, CO. 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Job Duties
Job Duty CategoryEvent Coordination
Duty/Responsibility
Working with key university and community partners, plan and execute events that represent the University’s brand, mission, and vision at the local and state-wide level
Creates unique and community-focused events for audiences of various constituencies
Execute event timelines and components
Coordinate event logistics including but not limited to schedule, transportation, food & beverage, speakers, A/V technology, venues/locations, décor, logistics, and assembling of collateral materials/assets/resources to ensure a seamless and positive experience for event participants
Exercise initiative, sound judgment, creativity and discretion in performing work assigned. Anticipate and address concerns, responding to requests, and maintaining confidential files
Contribute to the total effectiveness of the overall unit, solving problems proactively, offering creative ideas and working as a positive, engaged team member
Act as liaison to vendors, attendees, and others related to the event
Support Managing Director of Strategic Initiatives by preparing collateral and presentations for meetings and projects, assisting with complex calendar management, and performing basic research in support of project-driven work
Coordinate a variety of production-related projects, including event support materials such as nametags, mailings, signage and itineraries
Exemplify the Division’s commitment to inclusive excellence and demonstrates this in operational tasks, including creating inclusive environments, materials, and communications
Lifting and physical demands are routine
Other duties as assigned
Percentage Of Time100%
References
Minimum References Required1
Maximum References Required3
Documents Needed To Apply
Required Documents
Resume
Optional Documents
Classification TitleTemporary Hourly
Employment CategoryTemporary
Is this an Hourly position?Yes
Work Hours/Week0-40
Overtime Eligible?Yes
Position LocationFort Collins, CO 80523
Does this position qualify for hybrid or remote work?No
Description of Work Unit
Colorado State University
University Advancement
Temporary Events Coordinator
Who We Are
Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.
Within CSU , the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University’s mission and vision. This unit advances the relationships, strategic messages, branding, and fundraising goals of Colorado State University through the design of events, activities, ceremonies and experiences designed to tell the University’s story.
Search Contact EmailKaitlyn.Howell@colostate.edu
Position Summary
The Temporary Events Coordinator plays an essential role in creating first impressions for a wide variety of university constituents, including alumni, donors, university administration, faculty, staff, and students, as well as community partners. The coordinator participates as an active member of the Strategic Excellence team, supporting a robust calendar of university events and engagements. This position is directly responsible for planning and coordinating events and entertainment aligned with the goals of University Advancement and the Office of the President, as well as partnering with and managing other division/department/unit activities when needed.
Candidates must have a demonstrated ability to manage projects independently and work collaboratively as part of a team. Prior event coordination experience is required. A strong skillset in prioritization, execution of tasks, organization, and a customer and hospitality-focused approach are essential to success in this role. Candidates are required to be able to work weekday, evening and weekend hours.
Position Minimum Qualifications
At least one (1) year of previous experience, including internships or part-time experiences, in an administrative role, such as event coordination, conference planning, or volunteer coordination.
Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and actively engages with and supports the university’s mission, vision and values.
Ability and willingness to travel and work non-standard hours, including early mornings, evenings, and weekends.
Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.
Preferred Qualifications
Organizational and project management skills to independently establish priorities, manage completing tasks with deadlines, and respond positively to change
Experience planning and executing institutional events in a university/college setting
Experience working in a fast-paced environment with competing priorities, and the ability to adapt to mitigate issues quickly
Strong written and oral communication skills, including a great degree of comfort and effectiveness in public speaking and presentation; experience in coordinating high-level events
Tactful/diplomatic communication style, ability to communicate with varied audiences appropriately and with professionalism
Experience providing high-level customer service to diverse populations, and handling complaints and managing conflicts
Excellent attention to detail, accuracy, and quality in work produced
A demonstrated understanding of event, entertainment, hospitality and tourism industries
Working knowledge of computer systems, databases and software, including Microsoft Suite
Posting Details
Working TitleTemporary Events Coordinator
Posting Number202400672T
DepartmentVice Pres for University Advancement Office
Salary Range$25.00/hour
Employee Benefits
Visit CSU ’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit areas:https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf
Close Date09/23/2024
Special Instructions to Applicants
To apply, please submit a current resume and the contact information of 1-3 professional references. You may also submit a cover letter that addresses the required and preferred qualifications of the position. References will not be contacted without prior notification to applicant.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Acting Title IX Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 123 Student Services Building, Fort Collins, CO. 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Job Duties
Job Duty CategoryEvent Coordination
Duty/Responsibility
Working with key university and community partners, plan and execute events that represent the University’s brand, mission, and vision at the local and state-wide level
Creates unique and community-focused events for audiences of various constituencies
Execute event timelines and components
Coordinate event logistics including but not limited to schedule, transportation, food & beverage, speakers, A/V technology, venues/locations, décor, logistics, and assembling of collateral materials/assets/resources to ensure a seamless and positive experience for event participants
Exercise initiative, sound judgment, creativity and discretion in performing work assigned. Anticipate and address concerns, responding to requests, and maintaining confidential files
Contribute to the total effectiveness of the overall unit, solving problems proactively, offering creative ideas and working as a positive, engaged team member
Act as liaison to vendors, attendees, and others related to the event
Support Managing Director of Strategic Initiatives by preparing collateral and presentations for meetings and projects, assisting with complex calendar management, and performing basic research in support of project-driven work
Coordinate a variety of production-related projects, including event support materials such as nametags, mailings, signage and itineraries
Exemplify the Division’s commitment to inclusive excellence and demonstrates this in operational tasks, including creating inclusive environments, materials, and communications
Lifting and physical demands are routine
Other duties as assigned
Percentage Of Time100%
References
Minimum References Required1
Maximum References Required3
Documents Needed To Apply
Required Documents
Resume
Optional Documents