Arizona State University
Administrative Assoc
Arizona State University, Phoenix, Arizona, United States, 85003
Job Description
The Sandra Day O'Connor College of Law seeks a dynamic, self-starter for the position of Administrative Associate. The successful candidate will provide administrative support for the College of Law for faculty, centers, programs, and departments.
Working Environment
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse, which requires standing for varying lengths of time and walking moderate distances to perform work with frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds. Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.Ability to clearly communicate to perform essential functions.Use standard office equipment including, but not limited to, computer workstation/laptop (keyboard, monitor, and mouse), printer, calculator, copier, telephone, and associated computer/technology peripherals.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelor's degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
Department Statement
The Sandra Day O'Connor College of Law at Arizona State University is one of the nation's preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 32 nationally by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law's LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu.
Desired Qualifications
Experience working with confidential information or filesExperience in multitasking in a fast-paced team environmentDemonstrated knowledge of standard office policies and practicesEvidence of effective communication skillsExperience in a higher education environmentExperience in working with diverse populationsExperience in making travel arrangements and reimbursements - knowledge of Concur Travel System a plusExperience in work that requires organization and attention to detailExperience in handling multi-line phonesExperience in using Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and internet researchExperience with proper grammar usage, spelling, composition, punctuation, and proofreadingASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety ReportIn compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Essential Duties
Prepare classroom materials, notes, course descriptions, examinations, best/model answers, grade sheets, and posting of Canvas notices and first assignments.Generate correspondence, manuscripts, routine letters, and memos, and transcribe notes from rough drafts in a timely and accurate manner.Limited support for calendar and scheduling.Cross-train, work as a team, and be able to serve as backup for other team members as needed.Receive and distribute mail for faculty.Plan and arrange meetings and/or events and communicate arrangements to appropriate parties.Arrange necessary and extensive travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation process, including entering trips into the Concur Travel System and the College of Law travel approval site to seek reimbursement for travelers.Prepare special/recurring reports containing sensitive information.Assist as needed as a point of contact to support incoming guests and miscellaneous requests.Maintain organized and up-to-date filing systems for documents and records.Assist in the preparation of presentations and materials for lectures and events.Coordinate with vendors and suppliers to purchase classroom materials and supplies.Prepare and compose confidential and sensitive correspondence and receive and screen telephone calls and visitors.Support the Trial Advocacy Program and other programs, centers, and departments as needed.Support team lead and back up as needed.Physical presence at the workplace is an essential function of this position.Other duties as assigned that support the goals of the department/College of Law.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE:
What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.
The Sandra Day O'Connor College of Law seeks a dynamic, self-starter for the position of Administrative Associate. The successful candidate will provide administrative support for the College of Law for faculty, centers, programs, and departments.
Working Environment
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse, which requires standing for varying lengths of time and walking moderate distances to perform work with frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds. Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.Ability to clearly communicate to perform essential functions.Use standard office equipment including, but not limited to, computer workstation/laptop (keyboard, monitor, and mouse), printer, calculator, copier, telephone, and associated computer/technology peripherals.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelor's degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
Department Statement
The Sandra Day O'Connor College of Law at Arizona State University is one of the nation's preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and No. 32 nationally by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests and career services resources to help land their ideal jobs. Additionally, ASU Law's LEED Gold certified building in downtown Phoenix is steps away from the legal, political and economic heart of Arizona. For more information, visit law.asu.edu.
Desired Qualifications
Experience working with confidential information or filesExperience in multitasking in a fast-paced team environmentDemonstrated knowledge of standard office policies and practicesEvidence of effective communication skillsExperience in a higher education environmentExperience in working with diverse populationsExperience in making travel arrangements and reimbursements - knowledge of Concur Travel System a plusExperience in work that requires organization and attention to detailExperience in handling multi-line phonesExperience in using Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and internet researchExperience with proper grammar usage, spelling, composition, punctuation, and proofreadingASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety ReportIn compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Essential Duties
Prepare classroom materials, notes, course descriptions, examinations, best/model answers, grade sheets, and posting of Canvas notices and first assignments.Generate correspondence, manuscripts, routine letters, and memos, and transcribe notes from rough drafts in a timely and accurate manner.Limited support for calendar and scheduling.Cross-train, work as a team, and be able to serve as backup for other team members as needed.Receive and distribute mail for faculty.Plan and arrange meetings and/or events and communicate arrangements to appropriate parties.Arrange necessary and extensive travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation process, including entering trips into the Concur Travel System and the College of Law travel approval site to seek reimbursement for travelers.Prepare special/recurring reports containing sensitive information.Assist as needed as a point of contact to support incoming guests and miscellaneous requests.Maintain organized and up-to-date filing systems for documents and records.Assist in the preparation of presentations and materials for lectures and events.Coordinate with vendors and suppliers to purchase classroom materials and supplies.Prepare and compose confidential and sensitive correspondence and receive and screen telephone calls and visitors.Support the Trial Advocacy Program and other programs, centers, and departments as needed.Support team lead and back up as needed.Physical presence at the workplace is an essential function of this position.Other duties as assigned that support the goals of the department/College of Law.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE:
What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.