Oceaneering
Commercial Coordinator
Oceaneering, Houston, Texas, United States, 77246
Company Profile
Focusing on deepwater installations and field developments, we deliver tailored solutions-from the routine to the extreme. We provide fit-for-purpose engineering design through the entire asset lifecycle, including decommissioning. We contract, manage, engineer, and execute projects using our global vessel fleet, including Jones Act-compliant vessels, advanced technologies, and highly skilled personnel.Position Summary
To provide commercial support to Oceaneering's Subsea Robotics (SSR) Business Segment. With oversight from the Tender Supervisor / Tender Manager where needed, the Commercial Coordinator is responsible for preparing quotes and tenders, reviewing basic contractual documents, organizing and facilitating commercial risk assessments when warranted, providing advice on established contracts, estimating various scopes of work, interfacing between a number of support functions including Operations, Sales / Business Development, Legal, Tax, Compliance, Contracts, HSE, SCM and QA in support of facilitating the overall bidding process through to completion.
Duties & Responsibilities
ESSENTIAL* Log commercial inquiries and distribute as necessary, interface with business line manager, sales and other departments regarding pricing estimates and all matters commercial in respect of proposal requests.* Prepare bid cost spreadsheets, price quotations and budgetary / firm proposals as required.* Compile tender and pre-qualification documents to meet deadlines as required.* Prepare standard SSR quotes daily and route for approval in line with defined processes.* Analyze the commercial elements of tender documents and prepare bid package in accordance with the customer requirements.* Review basic contractual documents (PO's, Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.* Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues).* Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. Engineering, operational Subject Matter Experts, SCM, tax, legal, contracts, compliance, HSE, QA etc, as appropriate).* Communicate with external and internal clients when needed for the purposes of gathering feedback and associated monitoring and filing.* Update various commercial department databases as required in a timely manner.* Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.* Prepare requests for contractual deviations and amendments in line with changing requirements.* Prepare handover documents to other departments in line with defined processes.* Understanding of and ability to communicate commercial/financial and operational concepts professionally (both written and verbally).NON-ESSENTIAL* Provide general assistance to the Commercial Department as required.* Check completeness of department filing systems and communicate discrepancies.* Compile and update standard boilerplate and other related commercial material.* Other duties as assigned.Qualifications
REQUIRED
* 1 - 2 years of tendering experience in the oil & gas industry or related commercial experience will be considered.* 1 - 2 years of experience working within a commercial environment.* 1 - 2 years of experience with full life cycle of the tender process and the preparation of quotes, start to finish.* Competency in operating various basic Microsoft office software packages (e.g. MS Word, Excel, SharePoint PowerPoint, etc.).DESIRED
* Familiarity with Oil and Gas Industry Contracts.* Competency in operating various basic office software packages (e.g. XaitPorter, PeopleSoft etc.).* Familiarity with offshore Survey and Positioning, Marine Construction supporting the offshore Oil & Gas industry.
KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS* Ability to manage workload in line with key dates for delivery.* Strong organizational and planning skills.* Exceptional communication skills, both oral and written.* Effective communication with internal and external stakeholders.* Seek appropriate support and guidance to deliver the required output.* Ensure regular consistent communication takes place within the area of responsibility.* Ensure others involved in a project or effort are kept informed about developments and plans.* Ability to communicate effectively and efficiently with internal departments and external clients.* Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.
Additional Information
This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.Equal Opportunity Employer
All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors
Focusing on deepwater installations and field developments, we deliver tailored solutions-from the routine to the extreme. We provide fit-for-purpose engineering design through the entire asset lifecycle, including decommissioning. We contract, manage, engineer, and execute projects using our global vessel fleet, including Jones Act-compliant vessels, advanced technologies, and highly skilled personnel.Position Summary
To provide commercial support to Oceaneering's Subsea Robotics (SSR) Business Segment. With oversight from the Tender Supervisor / Tender Manager where needed, the Commercial Coordinator is responsible for preparing quotes and tenders, reviewing basic contractual documents, organizing and facilitating commercial risk assessments when warranted, providing advice on established contracts, estimating various scopes of work, interfacing between a number of support functions including Operations, Sales / Business Development, Legal, Tax, Compliance, Contracts, HSE, SCM and QA in support of facilitating the overall bidding process through to completion.
Duties & Responsibilities
ESSENTIAL* Log commercial inquiries and distribute as necessary, interface with business line manager, sales and other departments regarding pricing estimates and all matters commercial in respect of proposal requests.* Prepare bid cost spreadsheets, price quotations and budgetary / firm proposals as required.* Compile tender and pre-qualification documents to meet deadlines as required.* Prepare standard SSR quotes daily and route for approval in line with defined processes.* Analyze the commercial elements of tender documents and prepare bid package in accordance with the customer requirements.* Review basic contractual documents (PO's, Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.* Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues).* Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. Engineering, operational Subject Matter Experts, SCM, tax, legal, contracts, compliance, HSE, QA etc, as appropriate).* Communicate with external and internal clients when needed for the purposes of gathering feedback and associated monitoring and filing.* Update various commercial department databases as required in a timely manner.* Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.* Prepare requests for contractual deviations and amendments in line with changing requirements.* Prepare handover documents to other departments in line with defined processes.* Understanding of and ability to communicate commercial/financial and operational concepts professionally (both written and verbally).NON-ESSENTIAL* Provide general assistance to the Commercial Department as required.* Check completeness of department filing systems and communicate discrepancies.* Compile and update standard boilerplate and other related commercial material.* Other duties as assigned.Qualifications
REQUIRED
* 1 - 2 years of tendering experience in the oil & gas industry or related commercial experience will be considered.* 1 - 2 years of experience working within a commercial environment.* 1 - 2 years of experience with full life cycle of the tender process and the preparation of quotes, start to finish.* Competency in operating various basic Microsoft office software packages (e.g. MS Word, Excel, SharePoint PowerPoint, etc.).DESIRED
* Familiarity with Oil and Gas Industry Contracts.* Competency in operating various basic office software packages (e.g. XaitPorter, PeopleSoft etc.).* Familiarity with offshore Survey and Positioning, Marine Construction supporting the offshore Oil & Gas industry.
KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS* Ability to manage workload in line with key dates for delivery.* Strong organizational and planning skills.* Exceptional communication skills, both oral and written.* Effective communication with internal and external stakeholders.* Seek appropriate support and guidance to deliver the required output.* Ensure regular consistent communication takes place within the area of responsibility.* Ensure others involved in a project or effort are kept informed about developments and plans.* Ability to communicate effectively and efficiently with internal departments and external clients.* Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.
Additional Information
This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.Equal Opportunity Employer
All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors