Stanford University
HR Coordinator
Stanford University, Redwood City, California, United States, 94061
Do you have great skills at managing details and want to learn and grow every day? If so, we want to talk to you!We’re looking for someone with great attention to detail who is also hungry to expand their knowledge in the world of human resources. Imagine a day in the life of a Human Resources Coordinator where you’ll be mentored, gain exposure and given the chance to apply what you’ve learned. We encourage you to apply if you’re a self-starter and an individual with a great attitude and values fostering great working relationships and problem solving.Why Business Affairs?The Business Affairs organization at Stanford provides administrative policies, infrastructure, systems, services and support for the benefit of the University community. Business Affairs units include Financial Management Services, University IT, Office of Research Administration, Office of the Chief Risk Officer, Improvement, Analytics, and Innovation Services, and the Office of the VP of Business Affairs and CFO, which includes Human Resources for Business Affairs, Business Development, and Finance and Facilities.Our vision is to work together to make administration seamless and efficient, to enable and support teaching, learning, and research.In this role as
Human Resources Coordinator , you will be a member of the Business Affairs Human Resources (BAHR) team. The HR Coordinator will provide administrative support under the direct supervision of the BAHR Team. The HR Coordinator will also act as the first point of contact for all human resources inquiries and serve as a resource to staff and faculty on human resources policies, procedures, and practices.This is a 1-year fixed term position. This position offers a local hybrid work arrangement.JOB PURPOSEProvide administrative or operational support working under general supervision.CORE DUTIES*Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.Perform duties associated with scheduling, organizing, and operating conferences, team meetings, retreats, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.Process and monitor routine financial transactions, which may include researching and resolving discrepancies.Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.Maintain and approve content on the department website.May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.*Other duties may be assigned.Note: Not all unique aspects of the job are covered by this job description.MINIMUM REQUIREMENTSEducation and ExperienceHigh school diploma and three years of administrative experience, or combination of education and relevant experience.Knowledge, Skills and AbilitiesProficient computer skills and demonstrated experience with office software, Microsoft, Google Suite, Canva and email applications.Demonstrated success in following through and completing routine tasks.Strong organizational skills and attention to detail.Exceptional verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize and multitask.Certificates and LicensesNonePHYSICAL REQUIREMENTSConstantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl.WORK STANDARDSInterpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.The expected pay range for this position is $27.40 to $32.21 per hour for hybrid positions.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.The Business Affairs Human Resources Office invites you to apply for this position by clicking on the “Apply Online” link. Please submit an online application, resume, and cover letter. This position offers a local hybrid work arrangement.
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Human Resources Coordinator , you will be a member of the Business Affairs Human Resources (BAHR) team. The HR Coordinator will provide administrative support under the direct supervision of the BAHR Team. The HR Coordinator will also act as the first point of contact for all human resources inquiries and serve as a resource to staff and faculty on human resources policies, procedures, and practices.This is a 1-year fixed term position. This position offers a local hybrid work arrangement.JOB PURPOSEProvide administrative or operational support working under general supervision.CORE DUTIES*Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.Perform duties associated with scheduling, organizing, and operating conferences, team meetings, retreats, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.Process and monitor routine financial transactions, which may include researching and resolving discrepancies.Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.Maintain and approve content on the department website.May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.*Other duties may be assigned.Note: Not all unique aspects of the job are covered by this job description.MINIMUM REQUIREMENTSEducation and ExperienceHigh school diploma and three years of administrative experience, or combination of education and relevant experience.Knowledge, Skills and AbilitiesProficient computer skills and demonstrated experience with office software, Microsoft, Google Suite, Canva and email applications.Demonstrated success in following through and completing routine tasks.Strong organizational skills and attention to detail.Exceptional verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize and multitask.Certificates and LicensesNonePHYSICAL REQUIREMENTSConstantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl.WORK STANDARDSInterpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.The expected pay range for this position is $27.40 to $32.21 per hour for hybrid positions.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.The Business Affairs Human Resources Office invites you to apply for this position by clicking on the “Apply Online” link. Please submit an online application, resume, and cover letter. This position offers a local hybrid work arrangement.
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