AP/AR Clerk

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Salary: $50,000 - $60,000 per year

A group of heavy-duty and commercial truck dealerships and service centers that specialize in the sale, leasing, rental, and service of trucks from leading manufacturers. Services include parts supply, truck repair, maintenance, and financing options for fleet and independent operators. The company also provides customized fleet management solutions and operates locations across multiple states in the U.S.

• Competitive compensation
• Professional development opportunities
• 401K and Health Insurances (medical dental vision etc.)
• Work-life balance
• Opportunity for growth and partnership
• Collaborative work environment
• Mentorship programs
• Community involvement
• Employee recognition and rewards
• Employee assistance programs
• Retirement savings plans

Job Details:

We are seeking a dynamic, detail-oriented candidate to join our team as a Permanent AP/AR Clerk. This role is an integral part of our finance department, providing support to our team by handling both Accounts Payable and Accounts Receivable duties. The successful candidate will be responsible for processing all invoices received for payment, undertaking the payment of all creditors in an accurate, efficient, and timely manner, and handling all the transactions related to AR. This position offers a unique opportunity to develop your skills in a fast-paced, challenging, and rewarding environment.

Responsibilities:

1. Handle all Accounts Payable (AP) and Accounts Receivable (AR) duties, including invoicing, payment processing, and collections.
2. Prepare and maintain AP/AR reports, spreadsheets, and corporate AP/AR files.
3. Prepare and coordinate bank deposits and report financial results on a regular basis to management.
4. Monitor customer accounts for non-payment and delayed payment.
5. Check, verify, and process invoices, prepare payments for signature, and sort, code, and enter accounts payable data.
6. Analyze discrepancies and unpaid invoices.
7. Maintain vendor files, correspond with vendors, and respond to inquiries.
8. Produce monthly reports and assist in month-end closing.
9. Administer all facets of the Cash Apps, including daily cash receipts and depositing.
10. Prepare journal entries and perform general bookkeeping duties.
11. Use QuickBooks for various tasks and reporting.

Qualifications:

1. A minimum of 5 years of experience in an AP/AR role or a similar role.
2. Proficient in using QuickBooks and other similar accounting software.
3. Proven ability to calculate, post, and manage accounting figures and financial records.
4. High degree of accuracy, attention to detail, and confidentiality.
5. Excellent data entry skills, ability to multi-task, and a customer service orientation.
6. Proficient in using Microsoft Office Suite, particularly strong capabilities in MS Excel.
7. Able to handle and prioritize multiple tasks and meet all deadlines.
8. Strong understanding of the accounts payable/receivable process.
9. Ability to work independently and within a team in a high-volume, fast-paced environment.
10. Excellent verbal, written communication, and interpersonal skills.
11. Knowledge of general bookkeeping procedures and general accounting principles.
12. Proven experience with journal entries, cash applications, and collections.
13. Bachelor’s degree in Finance, Accounting, or a related field is preferred.

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